UnitElectroniccorrespondence

1、Unit 17 Business TelegramsI Introduction Telegrams or cables are messages sent by telegraph. cable v.n.adj. Please send us a cable. Please cable us by return.Your cable reply will be appreciated.II Kinds of Telegrams ordinary telegramA.plain language urgent telegram telegram letter telegram 明语电报 B.c

2、ode language telegrams 商业电码电报Differences between ordinary telegrams and urgent telegramsIII the charge of telegrams Telegrams are charged according to the class of telegrams sent,the number of words used and the localities destined for.The charge per word for an urgent telegram is double that for an

3、 ordinary telegrams.Every 10 letters can be counted as a word.If the number of letters is more than 10,but less than 20,the word in the telegram must be counted as two words.IV How to draft a telegramA.3Cs principlesConcisenessClearnessCourtesyB.The procedure recommended for beginners to follow in d

4、rafting telegrams consists of five steps as follows:1.Make a concise draft of what you want to say in a telegram;2.Adjust the order and the wording of your message and cross out words that the receiver can easily know from the context; structural words prep. conj. adv. substance words n. v. adj. e.g

5、.L/C1234 GOODS SHIPPED BYTSINAN SAILINGe.g.L/C AMOUNT INCREASED BYSTG500 L/C AMOUNT INCREASED TOSTG5003.Substitute short words,compounds and abbreviations for longer words and phrases. e.g.SOONEST (immediately) NOSUPPLY (unavailable) BYAIR (by airmail) YL(your letter) YC(your cable) YTLX (your telex

6、) RYL(referring your letter) 参阅你方信件 RYC (referring your cable) ROC (referring our cable) ETA (estimated time of arrival) ETD(estimated time of departure) ETS (estimated time of sailing) ASAP: as soon as possibleEMP: European main portsDOC: documentINV: invoiceSPEC: specificationATTN: attention i.ABT

7、(about) BFR (before) PLS (please) YR( your)ii.AIR (airmail) CERT( certificate)ENCL(enclosure) EXP (export) IMP( import) iii.BK FMiv. ARVD QLTY QTY v.RCVD CFMD PKG SHPG SHPMT PAYMT CFMTN PRDCTN4. Try to make expressions simplified.（1）Use present participles to denote the present indefinite, present c

8、ontinuous and future indefinite of the first person. 用现在分词代替第一人称的一般现在时、进行时、将来时 OFFERG（We offer.; We are offering. ）REVERTG（We shall revert to.; We are reverting to. ）WRITG(We shall write to you in detail.)OPENGL/C(We shall open the relative L/C;We are opening the relative L/C.)When following a noun,

9、the present participles may denote future passive. e.g. SAMPLES AIRG (The samples are being airmailed.) (The samples will be airmailed.)(2)Use past participles to denote the perfect tense or the passive. 用过去分词表示完成时或被动语态e.g.YTLX39889 NOTED (We have noted your Telex No. 39889.) L/C AD395 AMENDED(L/C A

10、D395 has been amended.)(3)Use imperative mood to invite actions.用祈使语气请人办事e.g.PLSOFFER GREENBEANS （Please offer green beans.） PLSADVISE MEASUREMT CARTON.（Please advise us of the measurement of the carton.） PLSRUSH L/C (Please expedite the establishment of the relative L/C.)(4)Use the passive to repla

11、ce the active.用被动语态代替主动语态 e.g. ORDER695 SHIPPED（We have shipped your Order No.695.）L/CUNRCVD(We have not received your L/C. )(5)Use words instead of phrases. 用单词代替短语e.g.PROVIDED(on condition that) SOONEST (as soon as possible) DESPITE:in spite ofENDEAVOUR:do ones best(6)Keep in mind idiomatic abbrev

12、iations. 用习语、缩写 e.g.ETC：and so on EG ：for example FOB CIF S/C L/C M/T L/T S/TKG (kilogram)FOBST (free on board,stowed and trimmed)B/E (bill of exchange)B/L (bill of lading )LB (pound)OZ (ounce) S/SLST(local standard time)FAQ(fair average quality)(7)只能用单词表示的标志$:Dollar or D 5%:5PCT,5 0/0 :AT &:AND

13、5. Combine the words, abbreviations,etc. in your final draft.把单词缩写组合起来 e.g.ATONCE ASSOONAS ASPER IRREL/CV注意事项1.英文电报必须以英文大写字母写出,每个电报词之间必须空格;2.标点符号及其他标记不得使用,一般用英文单词代替;3.小于100的阿拉伯数字通常用英文拼写出;4.地址中的小城市或相同城市名称后应加上国民或地区名.PLSCABLE LOWEST CIF3KARACHI 100PCS FLYINGPIGEONBICYCLE STATING TERMS PAYMENT TIMESHIPM

14、TVI.Exercises 1.INSPECTION SHOWS METERIAL SERIOUSLY DETERIORATED2.PLSEXTEND TIMECLAIM ONE MONTH3.PLEOFFER FIRM5DAYS LOWEST CIFSHANGHAI4.PRICE TOOHIGH FURTHER REDUCTION REQUESTED5.USERSASK QUANTITY 44000TONS6.S/C9899 100FOREVER BICYCLES SHPD15MAY S/SVICTORY7.SEWMACHINE BUTTERFLY NOSUPPLY8.INTERESTED

15、2000MTEACH REDBEANS GREENBEANS 2000CROP9.LC4656 AMOUNT SHORT STG150 PLSAMEND BYCABLE ENABLINGUS CATCH SSREDSTAR SAILING 15TH10.YCAPRIL5TH GREENBEANS ACCEPTABLE PROVIDED COMMISSION THREEPCT PLSCONFIRM11. YC30TH GROUNDNUT 500M/T ACCEPTED PURCHASE CONFIRMATION FOLLOWS L/C OPENNING12.COTTONPRICE MARKET

16、RISING RECOMMEND IMMEDIATE ACCEPTANCE OTHERWISE WITHDRAWING BEFORE15TH13.YC10TH REGRET D/A UNACCEPTABLE SUGGEST D/PSIGHT PLSCABLE ACCEPTANCE THANKS COOPERATION14.CHEMICAL FERTILIZER SSXINHUI 25BAGS FOUND BROKEN MATERIAL IRRETRIEVABLY LOST SHORTAGE IN WEIGHT ESTIMTED 1100LBS AWAITING SURVEY REPORT由“新

17、惠”轮运来的化肥发现25袋破包，不可弥补的损失估计短重1100磅，等候检验报告。15.BUTTERFLY SEWING MACHINE 1000SETS SHIPPED SSTSINAN VALUE STG25000 HAVE DRAWN ON YOU SIGHT THROUGH BANKCHINA蝴蝶牌缝纫机1000台已装“济南”轮，总价25，000英镑，已通过中国银行开出向你支取的即期汇票。16.YC20/MAY REGRET D/A UNACCEPTABLE SUGGEST EXCEPTIONALLY D/P SIGHT PLSCABLE ACCEPTANCE 你方5月20日电悉，承兑交

18、单歉难接受，建议以特殊优惠的见票即付付款交单方式，请电告接受。17. FOREVER BICYCLES PRICE TOOHIGH BUSINESS IMPOSSIBLE UNLESS REDUCTION FIVEPCT永久牌自行车价格过高,必须减5%,否则成交无望. 18.YC19 REGRET AMSULPHATE NOSUPPLY ATMOMENT REVERTING你19日电悉,硫铵无货,暂难报盘,有货时再洽,歉. 19.LC126 FOLDING CHAIRS PLSCABLE VESSELNAME SAILDATE ENABLING COVER INSURANCE 20.LC334

19、 WALNUTMEAT NO DIRECTSHIP PLSAMENDLC ALLOWING TRANSHIPMT HONGKONG第334号信用证项下的核桃仁,因无直达船,须在香港转船,请改信用证准许转船. 21. CONTRACT3306 50COMPRESSORS OVERDUE PLSRUSH SHIPMT BEFORE31/9 OTHERWISE CANCEL CONTRACT第3306号合同压缩机50台,交货期过期已久,请于9月底速运,否则取消合同. 22.YC10TH/MAR MENSSHIRTS PRICE ACCEPTED IMPLICENCEBEING APPLIED 你方3

20、月10号函所报男式衬衫价格已接受,目前正在申请进口许可证. 23.LC4413 PLSAMEND ATONCE ALLOWING TRANSHPMT你方第4413号信用证请速修改,允许转运和分批装运. 2 4. Y C 7 LC 6 6 3 6 E X T E N D E D P L SS H I P PUNCTUALLY你7日来电悉,6636号信用证已办妥展期,请按期装船. 25.INTERESTED PEANUTS NOVSHIPMT PLSCABLE 求购11月装运的花生,请电告. 26.PLSAIRMAIL LATEST CATALOGUE ELECTRICAL APPLIANCES请航邮最新的机电产品价目表 27.L/C1895 BATHTOWELS PLSALLOW TRANSHIPMT1895号信用证项下的浴巾请允许转船 28.LC3895 500BICYCLE FOREVER SHIPPED S/SSUDAN 3895号信用证项下的55辆永久牌自行车已经装运至苏丹号轮船上. 29.CABLE NAMESTEAMER SAILDATE ENABLEOPENL/C请电告船名及起航