商务英语考试商务信函写作技巧商务英语

商务英语考试商务信函写作技巧商务英语

商务英语写作常用句子集锦

(一)避免使用陈旧的商业术语

陈旧的与传统的商业术语(Commercialjargon)对信的内容没

有什么作用，应该避免使用。

例一：Wordy:Wewishtoacknowledgereceiptofyourletter

ofNovember14withthecheckforStg.lOenclosedandwish

tothankyouforsame.

Concise:WeappreciateyourletterofNovember14andthe

checkforStg.10yousentwithit.

例二：Wordy:Wetakelibertytoapproachyouwiththe

requestthatyouwouldbekindenoughtointroducetoussome

exportersofcottontextilesinyourcities.Wouldyouplease

introducetoussomeexportersofcottontextilesinyourcity?

Concise:(a)Pleaseintroducetoussomeexportersofcotton

textilesinyourcity.(b)Wouldyoupleaseintroducetous

someexportersofcottontextilesinyourcity.(注：此类简洁

的表达方式很多。)

(二)要长话短说，避免罗嗦

通常商业人士每天需要阅读大量的书信，对开门见山，长话

短说，直接切题的信特别欢迎。因此，写信要力求长话短

说，

删去不必要的形容词，如下列句子中的形容词或副词删去后

并不影响句子的原意：

Theproposalisunder(active)consideration.Theansweris

(definitely)correct.Iwould(rather)thinkthefareistoohigh.

The(true)factsareasstated.

(三)要注意每句句子的长短

例如："Wewouldliketoknowwhetheryouwouldallowus

toextendthetimeofshipmentfortwentydays,andifyou

wouldbesokindastoallowustodoso,kindlygiveusyour

replybycablewithoutdelay."这句话过分"客气"，使句子过

长而不清楚。内容要求对方同意延期交货2()天，一般情况

下，应尽可能提出延期到那一天的具体日期。

这句话可压缩为："Pleasereplybytelegramimmediatelyif

youwillallowustodelaytheshipmentuntilApril21.”(如同

意我们把交货延期到四月二十一日，请电复。)

有的作者为了使人们记住避免使用陈旧的商业术语，专门选

择了一些他认为陈旧的商业术语搞成一首诗：Webegto

adviseandwishtostateThatyourshasarrivedofrecentdate.

Wehaveitbeforeus,itscontentsnoted;Herewithenclosed

arethepriceswequoted.Attachedpleasefind,asperyour

request,Thedatayouwanted;andnotletussuggestYour

orderbesent,andnotheldunduly,Webegtoremain,yours

mosttruly.

COURTESY译成"礼貌”。但是根据西方国家函电书籍作者

普遍的看法，所谓COURTESY是"客气而又体谅人”的意

思。有的作者还把COURTESY和POLITENESS这两个同

义词做了比较，认为：POLITENESS的客气只是表现在文

章的语句上，而COURTESY则表现在对对方的“体谅"，例

如：

a)WehavereceivedwithmanythanksyourletterofOct.7,

andwetakethepleasureofsendingyoulatestcatalog.We

wishtodrawyourattentiontoaspecialoffer,whichwehave

madeinit.[polite]

b)youwillbeparticularlyinterestedinaspecialofferonpage

5ofthelatestcatalogenclosed,whichyourequestedinyour

letterofOct.7.

Yououghtto;PerhapsyoucouldYourletterisnotclear

atall;Ican'tunderstandit.IfIunderstandyourletter

correctly...Obviously,ifyou'dreadyourpolicycarefully,

You'dbeabletoanswerthesequestionsyourself.Sometimes

policywordingisalittlehardtounderstandgladtoclearup

thesequestionsforyou.[courtesy]

怎样通过各种语言形式来表达COURTESY呢？这样的形式

很多，现在提供一些常见的供参考：

(一)把命令变成请求的常用形式：

Please,Willyou,Willyouplease，如：

a)Willyougiveusmoredetailedinformationonyour

requirement?

b)Willyouplease(kindly)letushearfromyouonthesetwo

points?

(二)虚拟式(PastSubjunctiveFrom)如:

a)Wouldyoucompareoursamplewiththegoodsofother

firms?

b)Wewouldaskyoutoshipthegoodsbythefirstavailable

vessel.

c)Wewishyouwouldletushaveyourreplysoon.

d)Thiswouldseemtoconfirmouropinion.

e)Weshouldbegratefulifyouwouldhelpuswithyour

suggestion.

f)Wethinkifadvisablethatyoushouldacceptthisofferat

thisprice.

g)Weshould(would)likeyoutoletusknowtheexactamount,

h)Perhapsyoumightliketohavealookattheactualgoods,

i)Wemightbeofsomeservicetoyouinasimilarcase.

以上的b,f,g,也可用will,shall,may,但是用Past

SubjunctiveForm则表示更客气和婉转些。

(三)缓和用法(Mitigation)

为r缓和过分强调或刺激对方，常用：Weareafraid,we

wouldsay,wemay(or,might)say,we(would)think,it

seems(orwouldseem)tous,we(would)suggest,asyouare

(or:maybe)aware,asweneedhardlypointout等等表达法来

缓和语气，如：

a)Itwasunwiseofyoutohavedonethat.Wewouldsaythat

itwasunwiseofyoutohavedonethat.

b)Yououghttohavedoneit.Itseemstousthatyouought

tohavedoneit.

c)Wecannotcomplywithyourrequest.Weareafraidwe

cannotcomplywithyourrequest.

d)Ourproductsaretheverybestonthemarket.Wemight

saythatourproductsaretheverybestonthemarket.

e)Youmustkeepthemattertoyourselves.Youmust,we

wouldadd,keepthemattertoyourselves.

f)YoumustcutoffyourorderinhalfWewouldsuggest

thatyoucutyourorderinhalf.

g)Wehavenotyethadyourreply.Itappearsthatwehave

notyethadyourreply.

与工作效率相关的例句

Behighlyorganizedandefficient.

工作很有条理，办事效率高。

Themanagementwantsscrewingup.

管理部门需要提高工作效率。

Icanorganizemytimeefficiently.

我的工作效率高。

Peopleworkingatalllevelsshouldbeefficiency-minded.

上下都要讲究工作效率。

Toworkorperformefficientlyandrapidly.

高效率工作工作或行动效率高或敏捷

OfficeAutomation(OA)istheapplicationofthecomputerand

communicationtechnologiestoimprovetheproductivityof

clericalandmanagerialofficeworkers.

办公自动化是计算机和通信技术在改善办事人员和管理人员

的工作效率方面的一种应用。

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