商务英语专业实训chapter 13jobapplicationcover- letters

Job-applicationCoverLettersPracticalBusinessEnglishWritingContentsComposingYourMessageReferenceExpressionsSampleCoverLettersWritingYourMessageCheckYourselfComposingYourMessageLead-inQuestions

Whenwillyouneedtowriteajob-applicationcoverletter?Whatroledoesajob-applicationcoverletterplayinhuntingajob?Whatinformationshouldbeincludedinajob-applicationcoverletter?Whenyou’rehuntingajob,youshouldwriteacoverlettertointroduceyouandyourresumetopotentialemployers.ImportanceofaCoverLetterItisthefirstthinganemployersees,soit’softenthefirstimpressionyouwillmake!

Explainyourexperienceinastory-likeformatAllowyoutogoin-depthaboutimportantexperiences/skillsandrelatethemtojobrequirementShowtheemployerthatyourareindividualizingthisjobapplicationProvideasampleofyourwrittencommunicationskillsStructureofaCoverLetterIntroductionBodyClosingGreetthespecificpersonyouaddresstheletterto.Statethepositionyouareapplyingforandwhereyouheardaboutit.Namedropifyouhaveagoodconnection.Statewhyyoubelieveyouareastrongcandidate,including2-3keyqualificationsthatyouwilladdressintherestoftheletter.Tailorcoverletterforeachjobapplication.Focuseachparagraphononequalification.Givespecificexamplestoprovewhereyougottheseskillsandhowyouhaveusedthembefore.Tellastory;donotjustlistyourskills.Refertoyourrésumé;donotrepeatit.Donotusecontractions.Closewithastrongreminderofwhyyouareagoodcandidate.Requestaninterviewinsomeway.Providecontactinformation.Thankthem!Signyournameandprintitunderneath.SampleStudyUsepersonallydesignedletterheadaddressesproperpersonbynameandtitleidentifiesjobandexactpagewhereadappearedrelateswriter’sexperiencestojobrequirementsdiscussesschoolingdiscussesexperienceasksforinterviewandrepeatsmainqualificationsWritingTips

CustomizethecoverletterfortheparticularjobIndicateyourpurposesorreasonsclearlyGiveaccurateandobjectivepersonalinformationEmphasizewhatyouhavetocontributetothecompanyororganizationInboldtype,highlightyourskillsthatmatchthejobdescriptionUsepolitewords,andexposeyourselfconfidentlyandoptimisticallyFixALLspellingerrorsandtyposPersonalizeyourcoverletter.Ifpossible,addressyourcoverlettertothepersoninchargeofinterviewingandhiringReferenceExpressionsVocabularyforEducation学历教育程度主修副修课程重点部分课程包括专门课程所学课程社会实践业余工作假期工作进修课程课外活动体育活动社会活动娱乐活动学术活动

educationeducationalbackgroundmajor(v.)in;major(n.)minoreducationalhighlightscurriculumincludedspecializedcoursescoursestaken/completedsocialpracticepart-timejobsvacation

(summer/winter)jobsrefreshercourseextracurricularactivitiesphysicalactivitiessocialactivitiesrecreationalactivitiesacademicactivitiesVocabularyforEducation奖励奖学金三好学生优秀团员优秀干部学生会脱产培训在职培训学制学年

学期校长/副校长院长/副院长教务长系主任及格/不及格班长/副班长

rewardsscholarship"ThreeGoods"studentexcellentLeaguemembeexcellentleaderstudentcouncil/unionoff-jobtrainingin-jobtrainingeducationalsystemacademicyear

semester(AE);term(BE)president/vice-presidentdean/assistantdeanacademicdeandepartmentchairmanpass/failmonitor/vice-monitorVocabularyforEducation学习委员文娱委员体育委员劳动委员党支部书记团支部书记组织委员宣传委员学位研究生

留学生回国留学生

大学肄业生公费生自费生

走读生

实习生

commissaryinchargeofstudiescommissaryinchargeofentertainmentcommissaryinchargeofsportscommissaryinchargeofphysicallaborPartybranchsecretaryLeaguebranchsecretarycommissaryinchargeoforganizationcommissaryinchargeofpublicitydegreegraduatestudent

abroadstudentreturnedstudentundergraduategovernment-supportedstudentcommonerextern/day-studentinternVocabularyforPersonality

activeadaptableadroitaggressivealertambitiousamiableanalyticalapprehensiveaspiring

audaciouscapable

carefulcandid

charitablecompetentconfident主动的，活跃的适应性强的灵巧的，机敏的有进取心的机灵的有雄心壮志的和蔼可亲的善于分析的有理解力的有志气的，有抱负的

大胆的，有冒险精神的有能力的，有才能的办事仔细的正直的宽厚的能胜任的有信心的VocabularyforPersonality

conscientiousconsiderateconstructivecontemplativecooperativecreativedashingdedicated/devoteddependable

diplomaticdisciplined

discreetdutiful

dynamicearnestwell-educatedefficient认真的，自觉的体贴的建设性的好沉思的有合作精神的富创造力的有一股子冲劲的/有拼搏精神的有奉献精神的可靠的老练的，有策略的

守纪律的（在行动，说话等方面）谨慎的尽职的精悍的认真的受过良好教育的有效率的VocabularyforPersonality

energeticenthusiasticexpressivefaithfulforcefulfrankfrugalgenerousgenteel

gentlehard-working

heartyhospitable

humblehumoroustimpartialindependent精力充沛的充满热情的善于表达守信的，忠诚的（性格）坚强的直率的，真诚的俭朴的宽宏大量的有教养的有礼貌的

勤劳的精神饱满的殷勤的恭顺的幽默的公正的有主见的VocabularyforPersonality

industriousingeniousinitiativehaveaninquiringmindintellectiveintelligentinventiveoriginalpainstaking

precisepersevering

punctualpurposeful

qualifiedrationalrealisticreasonable勤奋的有独创性的首创精神爱动脑筋有智力的理解力强的有发明才能的，有创造力的有独创性的辛勤的，苦干的，刻苦的一丝不苟的

不屈不挠的严守时刻的意志坚强的合格的有理性的实事求是的讲道理的VocabularyforPersonality

reliableresponsibleself-consciousselflesssensiblesinceresmartspiritedsportingsteady

straightforwardstrict

systematicstrong-willed

sweet-temperedtemperatetireless可信赖的负责的自觉的无私的明白事理的真诚的精明的生气勃勃的光明正大的塌实的

老实的严格的有系统的意志坚强的性情温和的稳健的孜孜不倦的TitlesofCommonPositionAccountant会计师ChiefEngineer总工程师AdministrationAssistant行政助理CivilEngineer土木工程师Administrator行政主管Clerk文员（文书）Apprentice学徒Director董事Architect建筑师ElectricalEngineer电气工程师AssistantManager/Sub-manager副经理ExecutiveDirector行政董事AssistantProductionManager副厂长ExecutiveSecretary行政秘书BusinessManager业务经理FinancialController财务总监Cashier出纳员Foreman领班，组长ChiefAccountant总会计主任Generalmanager总经理TitlesofCommonPositionJuniorclerk低级职员QualityController质量检查员Supervisor主管Receptionist接线生（接待员）MarketingExecutive市场部主任SalesEngineer销售工程师MarketingManager市场部经理SalesExecutive销售主任MarketingOfficer市场部办公室主任SalesRepresentative营业代表MechanicalEngineer机械工程师Salesman推销员Merchandiser商人Secretary秘书Messenger信差（邮递员）SeniorClerk高级职员OfficeAssistant办事员SkilledWorker熟练技工Plant/ProductionManager厂长Stenographer速记员SampleSentence-BeginningsInreplytoyouradvertisementintoday's(newspaper),Irespectfullyoffermyservicesforthesituation.Withreferencetoyouradvertisementin(newspaper)ofMay2foraclerk,Ioffermyselfforthepost.Pleaseconsidermeanapplicantforthepositionwhichyouadvertisedin(newspaper)ofDecember5.Inreplytoyouradvertisementintoday's(newspaper)foranaccountant,Itendermyservices.Ishouldliketoapplyforthepositionmentionedinyouradvertisementin(newspaper)ofJuly22.Iwishtoapplyforthepositionadvertisedintheenclosedclippingfromthe(newspaper)ofNovember12.Havingnoticedtheenclosedadvertisementinthismorning'snewspaper,Iwishtoapplyforthepositionreferredto.SampleSentence-BeginningsInanswertoyouradvertisementintoday'snewspaperforasecretary,Iwishtotendermyservices.LearningfromMr.S.P.Chenthatyouarelookingforasalesmanager,Ishouldliketoapplyfortheposition.YouradvertisementforatelephoneoperatorinthenewspaperofMarch8hasinterestedme;IfeelIcanfillthatposition.Onlookingovertoday'snewspapermyattentionwasattractedbyyouradvertisementforalibrarian.NowasIamdesirousofobtainingsuchaposition,Ishouldliketoapplyforthesame.SampleSentence-IntroducingOneselfIhavebeenintheemploymentofanexportingcompanyforoverfiveyears.Ihavebeeninthebusinessforthelasttenyears,andworkedasthesuperintendentinthepersonneldepartment.Ihavehadfiveyears'experiencewithacompanyasasalesman.Iamtwentyyearsofage,andhavebeenemployedforthelasttwoyearsbytheGreenTreesCo.,inthegeneralclericalworkoftheoffice.Iam25yearsofage,andhavehadtwoyears'experienceinmypresentpost,whichIamleavingtobettermyself.Iamnineteenyearsofage,femaleandhavehadtwoyears'experienceinacompany'sdeliveryoffice.Iamtwentyyearsofage,andamanxioustosettledowntoofficework.sincemygraduationfromtheschooltwoyearsago,IhavebeenemployedintheGreenHotelasacashier.SampleSentence-AboutPersonalAbilityIamagoodaccountantandhaveathoroughknowledgeoftheEnglishlanguage.Forthepastfiveyears,Ihavebeenengagedasacorrespondenceclerk.IamabletotakedictationinEnglishandtranscribethemrapidlyintoChinese.Beingwellacquaintedwithofficeworks,Icouldmakemyselfgenerallyuseful,shouldtherebeanyopportunityofyourrequiringmyservices.IhavereceivedanEnglisheducation,andhaveaslightknowledgeofJapanese.ItookaJapanesecourseincollege.Icanwriteshorthandattherateof120wordsperminute,andtypewritingat55wordsEnglish.Ihavereceivedagoodeducation,andknowEnglish,Japaneseandshorthand.AtschoolIwonascholarshipandthefirstprizeinspeechcontest.IamagraduateofHongKongUniversity,andhaveinadditiontheM.A.degreefromUniversityofCalifornia....andbelieveIpossesstherightcombinationofskills.Mycurrentpositionhasprovidedtheopportunityto...Iwouldwelcometheopportunitytopersonallydiscussmypotentialcontributionstoyourcompanywithyou.SampleSentence-AboutEnclosureYouwillfindenclosedanoutlineofmyeducationandbusinesstrainingandcopiesoftwolettersofrecommendation.Enclosedpleasefindaresumeandaphoto.Iattachscheduleofmyqualificationandexperience.Iamenclosingmycurriculumvitaetogetherwithmyphotograph.Acopyofmytranscriptisenclosed.EnclosedyouwillfindaletterofrecommendationfrommyformerteacherofEnglish.Youcanseefromthedatasheetthatisenclosedthat.Ienclosearesumeandoneofmypublications.SampleSentence-ReasonsforleavingMyreasonforleavingmypresentemploymentisthatIamdesirousofgettingbroaderexperienceintrading.MyreasonforleavingthecompanyisthatIwishtogetintotheadvertisingbusiness.Iamleavingourofficetobewithmymotherandcareformyagedmotherinadistantcity.MyreasonforleavingmypresentemploymentissimplebecauseIseenochanceofadvancement.Iamdesirousofleavingtheofficeinordertogainmoreexperienceinanexporter'soffice.Iamdesirousofleavingtheemploymentinordertoimprovemypositionandhavemoreresponsibility.Ileftthemafortnightago,owingtoadisagreementwiththepresidentMr.Lau.Ileftthepositionwiththedesireofimprovingmyposition.Ilefttheofficeonaccountofthediscontinuanceofthebusiness.IleftthecompanybecauseIfoundafull-timejobaftergraduation.TheonlyreasonwhyIamleavingthepresentpositionisIwantanobjecttobettermyself.SampleSentence-Ending:RequestforInterviewIshouldbegladtohaveapersonalinterviewandcanfurnishreferencesifdesired.Isolicitthefavorofaninterview,andassureyouthatifappointed,Iwilldomybesttogiveyousatisfaction.Ifyoudesireandinterview,Ishallbemosthappytocallinperson,onanydayandatanytimeyoumayappoint.Shouldyouthinkfavorablyofmyapplication,kindlygrantmeaninterview.Ihopethatyouwillbekindenoughtoconsidermyapplicationfavorably.Itrustthatyouwillgivethisapplicationyourfavorableconsideration.Shouldyougivemeatrial;Iwilldomyutmosttoaffordyoueverysatisfaction.Shouldthisapplicationmeetwithyourfavorableconsideration,IwilldomyutmosttojustifytheconfidenceyoumayreposeinmeIassureyouthatifmyapplicationbesuccessful,Iwilldomyverybesttopleaseyou.Shouldyouentertainmyapplicationfavorably,Iwouldsparenotroubletoacquitmyselftoyoursatisfaction.SampleLettersCoverletterforaPositionofAccountant

January23Dearsir,InresponsetoyouradvertisementinthenewspaperofJanuary15,Iwishtoapplyforthepositionofaccountant.Iamtwenty-fiveyearsoldandagraduateofNortheastFinanceUniversity.MyexperienceinthislineofworkincludessixyearsasanassistantaccountantwiththeABCCompany.Thereasonforleavingmypresentemploymentisthattheyareclosingtheiroffice.Iamenclosingmyrésumétogetherwithmyphoto,andIbelievethattheymaybefoundsatisfactory.Iassureyouthatifappointed,Iwilldomybesttogiveyousatisfaction.Thankyouforyourtimeandattention.Sincerelyyours,CoverLettertoaPotentialEmployer

June13,2007DearMr.WangIamwritingtoinquireabouttheupcomingentry-leveleditorialopeningswithGreenGroupCo.Ltd.Iampresentlyafinal-yearstudentingoodstandingattheSunYat-senUniversity,duetograduateinJuly.IampursuingaBachelorofArtsdegreewithamajorinJournalism.IamproficientinbothWordPerfectandMicrosoftWordforWindows,andamfamiliarwithbothIBMandAppleoperatingSystems.Ihavesix-monthworkingexperienceasanassistantintheEconomicsDivisionofTradwindsPublishing.Enclosedyouwillfindacopyofmyresume.Lettersofrecommendationfromemployerandprofessors,aswellaswritingsamples,willbegladlyprovideduponrequest.Iwillcontactyounextweekaboutthepossibilityofarrangingameetingatyourconvenience.Ilookforwardtospeakingwithyou.Yourssincerely,JuliaLinJuliaLinCoverletterforfurtherstudy

DeptofComputerScienceTsinghuaUniversityBeijing,100084PRCProfessorSmithComputerEngineeringDepartmentMassachusettsInstituteofTechnologyCambridge,Mass,02139Feb.28,2006DearprofessorSmith,IamwritingtoyouaboutthepossibilityoffurtherstudiesinthefieldofcomputerengineeringleadingtohePhDdegreeatyourinstitution.Wouldyoupleasesendmethenecessaryinformationandforms?Iam25,male,majoringincomputerscience.IreceivedmyB.E.(computerscience)inJune1998andM.E.(computerscience)inMarch2001fromTsinghuaUniversityinBeijing.Ikeptonrankingintheupper5%ofmyundergraduateclassandgraduateclass.Idobelievethatthedecorate-orientedstudyatyourinstitutionisofgreathelpformyfurtherstudyintheareaofcomputerscience.IhavetakentheTOEFLTest(score637)andGRE(score2170).IamgoingtotaketheGRESubjectTestoncomputerSciencethissummer.Thankyouverymuch.Iamlookingforwardtohearingformyousoon.Sincerelyyours

SensenLiSensenLiEnc.ResumeCoverletterforpostofanadministrator

SimonSunHumanResourcesDirectorElvaCo.,Ltd21/FChongsunSquareGuangzhouJune20,2007DearMr.Sun，Itakethelibertytowriteyouinthehopethatyoumightneedsomeonetofillinforyou.IfeelthatIamqualifiedasanadministrator.Iamcurrentlyastudentatcollege,IhaveoveramonthmoretocompletebeforeIgraduate.Mymajorisbusinessadministration.Ihaveexcellentgradesinallmysubjects.Ifyouwishtolookatthisinformationitwillbesenttoyoulater.Ihaveworkedatatradingcompanyasasecretary,butIhopetoseekmoreresponsibleemployment.Iam25yearsoldandveryhonestanddependable.Ifyouneedsomeonewithmyqualifications,pleaseletmeknow.Thankyouverymuchforyourkindattention.

Sincerelyyours,

LucyChanCoverletterforpositionofasalesman

June20,2005LoraChenPersonnelManagerPremierCo.Ltd.HighTechIndustrialGardenShenzhenDearChen，Iwouldliketoaskyoutoconsidermyqualificationforthepositioninsalesthatyouadvertisedinlastweek'snewspaper.IgraduatedfromtheCollegeofBusinessinJuneof2005.SincethattimeIhavebeentakingnightcoursesatPolytechnicsinSalesTechniquesandMassMediaAdvertising.IhaveworkedasavehiclesalesmanfortheFordCo.forthepastthreeyears.AtpresentIamtheirchiefsalesmanandaccountforoveronehalfofthesales.Beforemypresentemployment,IworkedfortheChainsDepartmentStoreasasalesclerkintheelectricalappliancesection.WeworkedmainlyoncommissionandIwasabletoearnasubstantialamountalthoughIwasveryyoung.IwouldliketomakeachangenowbecauseIfeelthatIcangonofurtherinmypresentjob,Ifeelthatmyabilityandmytrainingshouldenablemetoadvanceintoabetterandmoreresponsibleposition,anditappearsthatthiswillnotbeforthcomingatmypresentposition.Ifyouwouldliketoknowmoreaboutmyability,Icanbeavailableforaninterviewatanytimeconvenienttoyou.

Sincerelyyours,HarryZhangCoverletter

forpositionofareassalesmanager

2520VistaAvenue

Olympia,Washington98501

April19,2001Mr.BobTrimm,PersonnelManagerImportersInc.

587LillyRoadDearMr.Trimm:PleaseacceptthisletterasanexpressionofinterestinthepositionofAreasSalesManagerIhaveenclosedacopyofmyresumeforyourreview.IamfamiliarwiththerequirementsforsuccessintheSalesprofessionandbelieveIpossesstherightcombinationofmarketingandmanagementskills.Mycurrentpositioncoordinatingtwolocalareasalesteamshasprovidedtheopportunitytoworkinahigh-pressure,teamenvironment,whereitisessentialtobeabletoworkcloselywithmycolleaguesinordertomeetsalesdeadlines.Thankyouforyourtimeandconsideration.Iwouldwelcometheopportunitytopersonallydiscussmypotentialcontributionstoyourcompanywithyou.Pleasetelephonemeat4.00p.m.tosuggestatimethatwemaymeet.Ilookforwardtoyourreply.Sincerely,KennethBeareKennethBeareEnclosureWritingYourMessage

You(WangFang)aretwenty-eightyearsold.Intheyearof2002,yougraduatedfromSunYat-senUniversity.Withfiveyears’workexperienceinP&GCo.,youwerepromotedastheproductionmanager.Nowyouaregoingtoapplyforavacancywhichhasbeenseeninyesterday’snewspaper.SituationsWaysofThinking1.Positionappliedforandreferencenumbermayformasubjectheading.2.Whyyouarewriting?

Conventionalopeningstatesthepurposeoftheletter,whereandwhenyousawthevacancyadvertisedetc.3.Usefulto'setthescene'forthereader.

Whoareyou?

Whatareyoudoingnoworhavedonerecently?4.Whyyoucandothejob!

-Keyskills

-Personalqualities

-Relevantexperience,achievements Usethejobdescriptionandpersonspecificationto

'FitYourselftotheJob'

-giveevidence!

Bepositive&imaginativebutnotarrogant.5.Conventionalclose-Confirmwhat

youwant!Askforinterviewormeeting?KeytoWritingYourMessageCheckYourselfTask1Multiplechoice:1.d2.b3.a4.c5.bTask2CriticalThinking:1.Howhastheconceptofthe“job”changed,andhowwillitaffectyouremploymentsearch?

Traditionally,employeeswhoworkeddiligentlycouldexpecttoremaininsecurejobsandperhapshaveonlyoneemployerinalifetime.Today,however,manypositionsarelesssecureandworkiscompletedbyteamsonprojects.Flexible,short-termassignmentsaremorecommon,andmanyassignmentsarewithsmallemployers.Insearchingforemployment,youshouldbereadytoofferup-to-dateskillsandexpecttobeconstantlyretraining.Keepyourrésumécurrentandexpectflexible,short-termassignments.Task2CriticalThinking:2.Somejobcandidatesthinkthatapplyingforunsolicitedjobscanbemorefruitfulthanapplyingforadvertisedopenings.Discusstheadvantagesanddisadvantagesoflettersthat“prospect”forjobs.

Theadvantageof"prospect"lettersisthatthecompetitionisreduced.Manypeopleapplyforadvertisedjobs,butfewcandidateswilltakethetimetowritetocompanieswhennojobmayexist.Thedisadvantages,ofcourse,arethatnojobmaybeavailable.Moreover,thewriterrisksalienatingtherecruiter.3.Whyshouldajobcandidatewriteafollow-upletterorthank-youletterafteraninterview?Jobcandidatesshouldwritethank-youletterstodistinguishthemselvesfromothercandidateswhowillnotdoso.Writingsuchlettersshowsgoodmannersandalsoprovidesyouwithanopportunitytoremindtherecruiterofyourstrengths.Task3TranslatethefollowingsentencesintoChineseorEnglish:1.Iunderstandthatyouarelookingforsomeonetofillakeymanagementpositioninyourdepartment.Iwouldliketobeconsideredforthatposition.2.Myexperienceinfinanceandb