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BusinessWriting(2)SpecialRequestLetters(Lesson5)

Week8(April23-24,2009)BusinessWriting(2)Sp1SpecialRequestLetters(SRL)TogiveabriefintroductiontospecialrequestlettersToenableSstograspthecompositionstepsofaskingfor…andrequesting…ToanalyzesamplesbyusingrelevantguidelinesofSRLSimulationpracticeObjectives:SpecialRequestLetters(SRL)T2SpecialRequestLetters(SRL)ThepurposesofSRL:Askingforanappointment;Askingforadvice;Requestingfreeproducts;Requestingproductionprivilegesforcommercialuse;SpecialRequestLetters(SRL)T3AskingforanAppointmentWhy?Abusinessletterisnotadequate!(P87)How?Makeyourinformationclear:Who?When?Where?Howlong?What?AskingforanAppointmentWhy?4AskingforanAppointmentMakeyourscheduleflexibleandnegotiable(Sample2,P89)ApologizeformissinganappointmentAnotetothepartywithwhomyouweretomeet;Explainingwhy;Takingtherelationshipseriously;Beconciseandpolite;

(Sample1,P88)AskingforanAppointmentMake5AskingforAdviceWhy?Advicecanbeusedfordecision-making!(P90)How?Indicatingyour‘Asking’letterisacompliment;Expressingyourconfidenceinhisorheropinion;Showingyourempressementandsincerity;Clarifyingyourrequirements;(Sample1,P90)AskingforAdviceWhy?(Sample16AskingforFreeProductsWhy?Tryfirstandorderlater!(P92)How?Clarifyyourinformationindetails;Givingagoodreasonforit(them);Arrangingyourinformationattractive:Alargeorder;Apotentialcollaborator;Aperspectiveconsumer;3.Makingthereceiverrespondfavorably;(Sample1-2,P93-94)AskingforFreeProductsWhy?(S7RequestingReproductionPrivilegesforCommercialUseWhy?Franchising!(P95)How?Designingwell;Elaboratingonthereasons;Clarifyingthebenefitsfortheotherparty;Makingyourletter:Convincing;Persuasive;c)Polite(Sample1,P96)(Sample2,P97)RequestingReproductionPrivil8Practicenow!Studyingsamples:SampleA(P98)SampleB(P99)SampleC(P100)SampleD(P101)Exercises1(P102)Exercises2

(P103)Exercises3

(P104)Practicenow!Studyingsamples9YourAssignmentforWeek8Exercises7(P105)Requirements:Typed;Onepagelimited(A4);Words:100(minimum)to200(maximum)Hand-inDate:April29-30,2009;Yourscorewillbeconsideredforyourfinalachievementatthisterm;SpecialRequestLettersYourAssignmentforWeek8Spec10BusinessWriting(2)

Week9(April30–,2007)BusinessWriting(2)11ReviewLesson5ThetypesofspecialrequestlettersTheguidelinesoflettersaskingforadvice;Theguidelinesoflettersrequestingreproductionprivilegesforcommercialuse;ExercisesI–III(P102-104)ReviewLesson5Thetypesofsp12BusinessWriting(2)

RespondingtoSpecialRequestLetters

(Lesson6)

BusinessWriting(2)Respondi13RespondingtoaRequest

foranAppointmentWhy?(P106)How?Who(people)When(time)Where(place)Suggestion(in-addition)Refusalexplaining(ifnot)Rearrangement(must)(Sample1,P107)(Sample2,P108)RespondingtoaRequest

fora14SimulationPracticeSituation1ofExercisesIV(P124)Requirements:Acompleteandstandardbusinessletter;Awell-arrangedlayout;Aletterlessthan150wordsrequired;10Ssofyouwillpresenttheirletters;Yourscoreswillbeconsideredforyourfinalachievement;SimulationPracticeSituation115RespondingtoaRequestforAdviceWhy?(P109)How?Researchandanalysisfirst;MaterialsfromtheletterSituationfromthereality2)Suggestionssecond;3)Explanationstothefeasibilityofyoursuggestions;(Sample1,P110)(Sample2,P111)RespondingtoaRequestforAd16SimulationPracticeSituation2ofExercisesIV(P124)Requirements:Acompleteandstandardbusinessletter;Awell-arrangedlayout;Aletterlessthan150wordsrequired;10Ssofyouwillpresenttheirletters;Yourscoreswillbeconsideredforyourfinalachievement;SimulationPracticeSituation217RespondingtoaRequest

forFreeProductsWhy?(P112)How?Specifythequantityofoffering;2)Specifythetimeofdelivery;Offeringadequateinformation;Explainingwhy(ifnot);Encouragingpurchase;(Sample1,P112)(Sample2,P114)RespondingtoaRequest

forF18RespondingtoaRequest

forReproductionPrivilegesWhy?(P115)How?Showingyourappreciation;Puttingforwardyourthinking;Respondingcarefullyby:Askingtry-questions;Claimingrelevantmaterials;Fieldinvestigation;(Sample1,P116)(Sample2,P117)RespondingtoaRequest

forR19SimulationPracticeSituation4ofExercisesIV(P124)Requirements:Acompleteandstandardbusinessletter;Awell-arrangedlayout;Aletterlessthan150wordsrequired;10Ssofyouwillpresenttheirletters;Yourscoreswillbeconsideredforyourfinalachievement;SimulationPracticeSituation420Practicenow!Studyingsamples:SampleA(P118)SampleB(P119)SampleC(P120)SampleD(P121)Exercises1(P122)Exercises2

(P122)Exercises3

(P123)Practicenow!Studyingsamples21YourAssignmentforWeek14Exercises4(P124)Requirements:Typed;Onepagelimited(A4);Words:100(minimum)to200(maximum)Hand-inDate:May07-08,2009;Yourscorewillbeconsideredforyourfinalachievementatthisterm;RespondingtoSpecialRequestLettersYourAssignmentforWeek14Res22AssignmentGuiding(1)Annotationsample(附注字样)AIRMAIL;PRINTEDMATTER;REGISTERED;EXPRESS;SAMPLESOFNOCOMMERCIALVALUE;AssignmentGuiding(1)Anno23AssignmentGuiding(1)AnnotationsampleC/O,PLEASEFORWARDTO;PHOTOINSIDE;PRIVATE/PERSONAL;CONFIDENTIAL;UGENT;AssignmentGuiding(1)Anno24BusinessWriting(2)SpecialRequestLetters(Lesson5)

Week8(April23-24,2009)BusinessWriting(2)Sp25SpecialRequestLetters(SRL)TogiveabriefintroductiontospecialrequestlettersToenableSstograspthecompositionstepsofaskingfor…andrequesting…ToanalyzesamplesbyusingrelevantguidelinesofSRLSimulationpracticeObjectives:SpecialRequestLetters(SRL)T26SpecialRequestLetters(SRL)ThepurposesofSRL:Askingforanappointment;Askingforadvice;Requestingfreeproducts;Requestingproductionprivilegesforcommercialuse;SpecialRequestLetters(SRL)T27AskingforanAppointmentWhy?Abusinessletterisnotadequate!(P87)How?Makeyourinformationclear:Who?When?Where?Howlong?What?AskingforanAppointmentWhy?28AskingforanAppointmentMakeyourscheduleflexibleandnegotiable(Sample2,P89)ApologizeformissinganappointmentAnotetothepartywithwhomyouweretomeet;Explainingwhy;Takingtherelationshipseriously;Beconciseandpolite;

(Sample1,P88)AskingforanAppointmentMake29AskingforAdviceWhy?Advicecanbeusedfordecision-making!(P90)How?Indicatingyour‘Asking’letterisacompliment;Expressingyourconfidenceinhisorheropinion;Showingyourempressementandsincerity;Clarifyingyourrequirements;(Sample1,P90)AskingforAdviceWhy?(Sample130AskingforFreeProductsWhy?Tryfirstandorderlater!(P92)How?Clarifyyourinformationindetails;Givingagoodreasonforit(them);Arrangingyourinformationattractive:Alargeorder;Apotentialcollaborator;Aperspectiveconsumer;3.Makingthereceiverrespondfavorably;(Sample1-2,P93-94)AskingforFreeProductsWhy?(S31RequestingReproductionPrivilegesforCommercialUseWhy?Franchising!(P95)How?Designingwell;Elaboratingonthereasons;Clarifyingthebenefitsfortheotherparty;Makingyourletter:Convincing;Persuasive;c)Polite(Sample1,P96)(Sample2,P97)RequestingReproductionPrivil32Practicenow!Studyingsamples:SampleA(P98)SampleB(P99)SampleC(P100)SampleD(P101)Exercises1(P102)Exercises2

(P103)Exercises3

(P104)Practicenow!Studyingsamples33YourAssignmentforWeek8Exercises7(P105)Requirements:Typed;Onepagelimited(A4);Words:100(minimum)to200(maximum)Hand-inDate:April29-30,2009;Yourscorewillbeconsideredforyourfinalachievementatthisterm;SpecialRequestLettersYourAssignmentforWeek8Spec34BusinessWriting(2)

Week9(April30–,2007)BusinessWriting(2)35ReviewLesson5ThetypesofspecialrequestlettersTheguidelinesoflettersaskingforadvice;Theguidelinesoflettersrequestingreproductionprivilegesforcommercialuse;ExercisesI–III(P102-104)ReviewLesson5Thetypesofsp36BusinessWriting(2)

RespondingtoSpecialRequestLetters

(Lesson6)

BusinessWriting(2)Respondi37RespondingtoaRequest

foranAppointmentWhy?(P106)How?Who(people)When(time)Where(place)Suggestion(in-addition)Refusalexplaining(ifnot)Rearrangement(must)(Sample1,P107)(Sample2,P108)RespondingtoaRequest

fora38SimulationPracticeSituation1ofExercisesIV(P124)Requirements:Acompleteandstandardbusinessletter;Awell-arrangedlayout;Aletterlessthan150wordsrequired;10Ssofyouwillpresenttheirletters;Yourscoreswillbeconsideredforyourfinalachievement;SimulationPracticeSituation139RespondingtoaRequestforAdviceWhy?(P109)How?Researchandanalysisfirst;MaterialsfromtheletterSituationfromthereality2)Suggestionssecond;3)Explanationstothefeasibilityofyoursuggestions;(Sample1,P110)(Sample2,P111)RespondingtoaRequestforAd40SimulationPracticeSituation2ofExercisesIV(P124)Requirements:Acompleteandstandardbusinessletter;Awell-arrangedlayout;Aletterlessthan150wordsrequired;10Ssofyouwillpresenttheirletters;Yourscoreswillbeconsideredforyourfinalachievement;SimulationPracticeSituation241RespondingtoaRequest

forFreeProductsWhy?(P112)How?Specifythequantityofoffering;2)Specifythetimeofdelivery;Offeringadequateinformation;Explainingwhy(ifnot);Encouragingpurchase;(Sample1,P112)(Sample2,P114)RespondingtoaRequest

forF42RespondingtoaRequest

forReproductionPrivilegesWhy?(P115)How?Showingyourappreciation;Puttingforwardyourthinking;Respondingcarefullyby:Askingtry-questions;Claimingrelevantmaterials;Fieldinvestigation;

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