大学英语应用写作之信件写作2.ppt

Letter Writing,英语应用文写作 Practical English Writing,The reasonable man adapts himself to the world; the unreasonable one persists in trying to adapt the world to himself.,The Forms of English Letter Writing,Practical writings are the ones based on recognized(公认的) or fixed layouts for application, reflecting objective things and expressing real ideas. Among them, letters are the most common ones.,Types of writing,Informal Letter Formal Letter,How many different kinds of letter are there?,Differences?,Letter format,The tone of writing,The language used,6,Various Letters,Letters of Invitation Letters of Thanks Letters of Apology Letters of Congratulations Letters of Introduction/ Recommendation Letters of Reservation/ Confirmation Letters of Inquiry / Request Letters of Complain / Claim Letters of Application Covering Letter / Curriculum Vitae (CV/ Resume) ,invitations,acceptances,refusals,formal,informal,Contents,The Forms of English Letter Writing,Envelop Writing,Read and find out How many parts are there in the letter?,书信的组成部分 Parts of English Letters,1. The Heading 信头(写信人的地址和日期），位于右上角 2. The Inside Address（收信人姓名和地址），位于左上角，顶格 3. The Salutation（称呼），低于收信人地址两行，顶格 4. The Body（正文）主体，要求简明扼要，开头和结尾更应简短 5. The Complimentary Close（结束语），逗 号。 Yours faithfully(truly,respectfully,sincerely,cordially,affectionately) 6. The Signature（签名）低于结束语一两行，亲笔签名 7. Enclosure/Encl/Enc（附件）如果信文内已说明有附件要寄，也要在信的左下角说明，以便收信人查阅. Encl: Doctors Certificate（附：医生证明一张） 8. Postscript/P.S.（附言）补充遗漏，最好避免。署名下左边,23 Linping Road Shanghai, China 200045 September 26th, 2006 Dr. Moss Roberts Director East Asian Studies, New York University 375 Broadway, New York, NY 10003 Dear Dr. Roberts， (Body) Yours sincerely, Li Ping P.S. to enclose under cover / to enclose under separate cover. Enc. Resume and photo CC. Li Feng, Dean Zhang Linping, Chair,1) Heading(信头) The letterhead usually includes the essential information about the writer name, address, etc. The writing of the address should be stressed as it is totally different from Chinese order. The number and the street should be put at the beginning while the city and country be put at the end. For example, “中国广东省广州市天河街14号” should be translated into “No.14 Tianhe Street,Guangzhou,Guangdong Province,China”.,Illustration,Date（日期） As for the date, it is usually put one or two lines under the letterhead on the right for the purpose of filing or checking. Simple ways of writing: March 4,2006 March 4th, 2006 4 March, 2006 Avoid using “3/4/06” or “2006.3.4”.,2) Inside Address (封内地址) It will be the same as in the envelope, which shall be the name and address of the receiver. But when some companies use the name of the owner as part of the company name, “Messrs” will be added before the name, for example, “Messrs Bob& Michael Trading Co.”,此名称和地址由于写在信内而被称为封内名称地址，目的是为了确保信封与信件的一致性以免装错信封寄错信。封内名称地址的写法与信头写法一致。 此内容放在日期之下，齐左边。如 xxx, China National Chemical Imp.& Exp. Corp., Nanning Branch, 65# Qixing road, Nanning, Guangxi, China.,姓名的写法： 1）写给认识的男性，用Mr.加上姓名，如 Mr. John Smith 2) 对认识的男性，可用头衔或职称代替Mr.表示尊重，如： Doctor John Smith, Professor Joyce Gwillian 3) 对认识的男性，可以同时写上职称甚至工作单位，如： Mr. John Smith, manager Camera Shop 4) 对数位男性，可用Messrs., 如：Messrs. Thomas Wood and John Smith 5) 写给不知姓名的人，可写其职务或所在机构，如：The manager Oriented Bank To whom it may Concern 6) 写给未婚女性，用Miss, 接姓名；给已婚女性，用Mrs.； 给不知婚姻状况的女 性，用Ms.,3) Salutation (称谓) Salutation in business letter is different from that in Chinese or ordinary English letters. “Dear” is used to express respect here, for example, “Dear Mr. Peng”. Sometimes the letter is not addressed to a specific person, then “Dear sir (s)”, “Gentleman (men)” are used. This part is placed on the left under the inside name and address.,4) Body (正文) Body is the part the writer expresses his idea or requirements. Usually, it is divided into three parts: opening, body and closing. Opening is to give the reason of writing; body is to specify his requirements and wishes while closing is to express thanks or hope. The contents of body will vary with the specific step of business. There are two main kinds of layout here: indented one with the first line of each paragraph indented and blocked one with all lines on the left.,5) Complimentary Close (结尾敬语) There are many ways of complementary close to show respect. It carries no specific meanings. Usually we keep them in pace with the salutation. When the salutation is “Dear sir (s)”, complimentary close will be “yours faithfully, yours sincerely”; when salutation uses “Gentleman (men)”, complimentary close will be “yours truly, truly yours”, etc.,6) Signature (签名) It is usually printed and written on a letter, the place of which will depend on the layout of the letter. We put signature under the complimentary close with title under it. If the writer represents certain institute, the name of the institute will be printed above the signature, for example: Yours truly, Yours faithfully, (signature) MITSUBISHI CORPORATION (Miss) Lucy Steinbeck (signature) Thomas C. Sutton General Manager, Sales Department,7) Enclosure (附件) Sometimes catalogue, pricelist, order, copies of fax or other relative documents will be enclosed in the letter, then under the signature a line on the left will be added to remind the receiver, for example： enclosure: 3 copies encl. as stated,8) Carbon Copy(抄送) It is to show the letter has been sent to someone in charge of this, for example “c.c. Manager”. It is placed under the enclosure on the left.,ENGLISH LETTER WRITING,Forms of English letters（英文书信的格式）,1.Block Form（并列式/封闭式/齐头式）要求信头、收信人地址、称谓和正文（包括每段起行）均上下对齐。,15 Chashan Road Guangzhou, China 5 May, 2015 George Smith 28 St. Johns Square London Dear Mr. Smith, _ _ _ _ Yours sincerely, (Signature),2.Indented Form(斜列式/缩进式）要求信头和收信人地址均比上一行缩进一点，成倒梯形。正文每段起行均向右缩进五个字母。,15 Chashan Road Guangzhou, China 5 May, 2004 George Smith 28 St. Johns Square London Dear Mr. Smith, _ _ _ _ Yours sincerely, (Signature),3.Modified Form (折衷式/混合式） 信头和收信人地址上下各自对齐，正文每段起行向右缩进五个字母。,15 Chashan Road Guangzhou, China 5 May, 2004 George Smith 28 St. Johns Square London Dear Mr. Smith, _ _ _ _ Yours sincerely, (Signature),Opening Sentences of English Letter Writing,I was glad to receive your letter of May 4 With great delight I learn that As I have not heard of you for long, I feel anxious. Your kind letter of Saturday arrived this morning. I have the pleasure to tell you that I am wrting to ,Concluding Sentences of English Letter Writing,I hope to hear from you soon. I look forward to our next meeting. Your kind early reply will be appreciated. Wont you let us hear from you promptly? The help you offered is sincerely valued.,信封的写法：,Return Address (发信人地址） ABC Co.,Ltd 100 Changan Street Beijing, China 100001,Delivery Address(收信人地址) Messres William & Sons, 76 Lancaster House, Manchester, England,Stamp,Envelop Writing,Return Address (发信人地址） ABC Co.,Ltd 100 Changan Street Beijing, China 100001,Delivery Address(收信人地址) Messres William & Sons, 76 Lancaster House, Manchester, England,Stamp,REGISTERED,1. Dr. = Doctor博士 2. Prof. = Professor教授 3. Pres. = President总经理、会长、大学校长、总统 4. Hon. = Honorable市长、内阁成员、议员、大使、法官 5. Express Mail Service (EMS)特快专递 6. Express快件 7. Urgent急件,Useful words and expressions,8. Via Air Mail Registered航空邮件 9. Ordinary Mail平信 10. Printed Matter印刷品 11. Book Post图书邮件 12