Unit 5 Sending Proa Invoice.ppt

1、Unit 5 Sending Proforma Invoice,Step 1 Introduction Difference between a proforma invoice and an ordinary invoice A proforma invoice is an invoice sent for forms sake and doesnt involve the seller an any contractual obligations.,Function of a proforma invoice A proforma invoice is generally used to

2、enable the buyer to make the necessary arrangements such as obtaining an import license for the goods he would like to order. (There are trade restrictions or trade quotas in a certain country, importers would need import license for the goods to be imported.,Main points included in a proforma invoi

3、ce A proforma invoice usually contained the descriptions of the goods, quantity, price, terms of payment, time of shipment, etc. Importance of a proforma invoice The first step for the smooth performance of a contract of sale.,Points to note while writing 1. indicate the validity period for the pric

4、es and conditions mentioned. 2. avoid any inaccurate particulars. 3. the aim must be clear and sentence is simple and short.,Structure of letters for sending proforma invoice The first para should indicate that the required proforma invoice is being sent in a proper manner. The second para state cle

5、arly any particulars or conditions relative to or inseparable from the main points listed in the proforma invoice in order to avoid possible embarrassment in the future.,The third para will make further promotion of the goods and express the wish to receive the order at an early date. Step 2 Useful

6、Words and Expressions 1. We enclose our proforma invoice in triplicate for 600 sets of XJ3 for your applying for the necessary import licence.,随函附上500 套XJ3号产品形式发票一式三份，供你方申请必要的进口许可证。 2.As requested, we are sending you herewith our proforma invoice No. 236 in quadruplicate for women pure silk pajamars

7、. 按你方要求， 现随函附寄为订购女式真丝睡衣而开具的第236号形式发票一式四份。,3. According to your request, a proforma invoice in quadruplicate for P.V.C. wire is enclosed. 按你方要求，随函附寄P.V.C. 电线的形式发票一式四份。 4. The proforma invoice, however, does not imply unreserved acceptance of your order as prices and quantities must be further confirm

8、ed by us.,此形式发票并不意味着我方毫无保留地接受你方订单。发票上所列价格和数量须经我方进一步确认。 5. As we know, you will have to apply for an import license for your order, we have made up the invoice to expire on March 18th.,我们知道你们必须为你方订货申请进口许可证，为此，我们把形式发票的有效期定为至3月18日止。 6. execute the orders in strict rotation 严格按次序履行订单 7. run short of sup

9、ply 所剩不多，缺乏,8. be subject to our final confirmation 以我方最后确认为准 9.place the order at an early date 请尽早下订单 10. look forward to your prompt reply 盼即复,11. We thank you for your enquiry for our silk pajamas and have pleasure in enclosing our proforma invoice No. 236 in quadruplicate. 12. We are sending yo

10、u our proforma invoice No.238 for the purpose of your applying for an import license.,13. The enclosed proforma invoice covers goods against your order No. 289. 14. The enclosed proforma invoice No. 168 covers the cost of 1000 computers (model 21) plus freight and insurance to Dalian.,Step 3 Samples

11、 illustration and Explanation Step 4 Keys to Exercises II. A) Dear Sirs As requested, we are sending you herewith our proforma Invoice No. 167 in quadruplicate,for 200 KWH Meters, Model DD17. A sample will be sent to you by separate parcel soon for your reference. We understand that the above profor

12、ma invoice will help you apply for an import license. Please let us know by telex as soon as you have obtained the said license.,You will no doubt find that the prices mentioned in the proforma invoice is very favourable to you if you compare our prices with that of other manufacturers. Your early r

13、eply is awaited. Encl.,III 1.A proforma invoice is an invoice sent to the buyer for forms sake. It is usually used to enable the buyer to apply for a necessary import license. 2.Sometimes a proforma invoice serves as a formal quotation or a price list, and the prices mentioned therein are usually su

14、bject to the final confirmation of the seller, unless otherwise stated.,3. Enclosed is our Proforma Invoice No. 3419 in duplicate covering 500 Forever Brand Bicycle for shipment during October , 2006.We wish to state that the proforma invoice is vaid until September 1, 2006. 4. According to your req

15、uest, a proforma invoice in quadruplicate for our Canned Fruit is enclosed for your applying for an import license.,5. We thank you for your Proforma Invoice No. 312 and are now applying for the imjport license. As soon as it is approved, we shall write to you. 6. Attached to this letter is our Prof

16、orma Invoice No. 1002 in duplicate covering 50,000 yard polin. We wish to draw your,Your attention to the fact that the price quoted by us is subject to your acceptance before October 30, 2006, the reason being that many other buyers are also interested in our supplies. 7. In order to enable you to

17、apply for the necessary import license,we are sending you proforma Invoice No. 234 vi ntriplicate, please note that if there is any change in price or delivery, er shall keep you informed. VI Your letter of August 11 has been received. As regards our quotation for polin shirts, we wish to state that

18、,we are prepared to allow you a special discount of 5% for this present order in consideration of our long business connection. However, it is to be understood that this concession should not be regarded as a precedent and that for subsequent orders our original price of US $60 per dozen shall be applied.,From the attached Proforma Invoice No.248 , you will find that the price indicated ther