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PUBLIC
ACCESSTOINFORMATIONPOLICY
AnnualReport2023
May2024
ACCESSTOINFORMATIONPOLICY2023ATAGLANCE
DISCLOSURECOMPLIANCE
97%sovereignoperations
92%nonsovereignoperations
draftsafeguardreports,majorchangereports,
progressreportsontranchereleases,annualauditedprojectfinancialstatements,andcompletionreports
100%
approvedprojectreports,includingreportsandrecommendationsofthePresident
90%
97%
overalldisclosureratein2023
81%
SlightdipinTIMELINESS
77%
79%
73%
69%
71%
67%
63%
60%
59%
59%
61%
201220132014201520162017201820192020202120222023
TIMELINESSRATES
asetof12keyproject
documenttypesto
assesspolicycompliance.Becausethese
documentsarerequiredtobedisclosedwithin
certaintimeframes,theyprovideasnapshotofthelevelandtimelinessof
ADB’sprojectdocumentdisclosure.In2023,
1,664oftheseproject
documentswererequiredtobedisclosed.
83%
sovereignoperations
79%
timelinessratein2023
ADBhasbeenmonitoring
44%nonsovereignoperations
100%
draftsafeguardreports,majorchange
reports,andprogressreportsontranchereleases
81%
approvedprojectreports,includingreportsandrecommendationsofthePresident
2
AccesstoInformationPolicyAnnualReport2023
TOTALNUMBEROFDOCUMENTSDISCLOSED
170
evaluationreports
5,641
project
documents
2,815VALIDINFORMATIONREQUESTSON
projects
generalADBinformation
consultingandprocurement
cofinancingandprivatesectorinvestments
researchandindependentevaluation
NGO–CSOcooperation
23.1%
14.4%
6.9%
6.9%
4.3%
44.3%
CAMEFROM
39%
privatesector
17%
academeandresearch
organizations
8%
government
1%media
11%
CSOsandNGOs
2%
multilateralorganizationsanddevelopmentagencies
21%others
3
INTRODUCTION
2023HIGHLIGHTS
5,641
1.2M
97%2,81596%
projectdocumentsdisclosed
projectdocumentsdownloaded
disclosurerate
validinformationrequests
responseratetovalidinformationrequests
I.INTRODUCTION
1.ThisannualreportassessestheprogressoftheAsianDevelopmentBank(ADB)inimplementingtheAccesstoInformationPolicy(AIP)from
1January2023to31December2023.1TheAIPguidesADB’scommitmenttotransparencyandaccountabilitybypubliclydisclosinginformationand
providingrequestedinformation.ItalsoensuresthatinformationisavailabletopeopleaffectedbyADBprojectsandotherstakeholdersinaformand
languagetheycanunderstand.2
2.In2023,ADBrolledoutanewoperatingmodeltomeettherapidlychangingneedsofitsdevelopingmembersinAsiaandthePacificwhile
maximizingitsdevelopmenteffectiveness.Thenewoperatingmodel—the
resultofanorganizationalreviewinitiatedin2021—marksthebank’sbiggestandmostambitiousreorganizationsince2002.
3.ADB’sOfficeoftheSecretary(SEC)overseestheimplementationoftheAIP.Tomitigatedisruptionstodisclosurebecauseoforganizationalchanges,SEC(i)updatedtheAIPimplementationarrangementsto
includenewprojectdocumenttypesrequiringdisclosureandidentifythedepartmentsandofficesresponsiblefordisclosure,3(ii)establishedan
interdepartmentaldisclosureworkinggrouptostreamlinetheprocedureformonitoringdocumentsrequiredtobedisclosed,and(iii)identified
informationtechnology(IT)enhancementstoautomaticallytriggerdisclosurenotifications.
4.Theworkinggroup,comprisingfocalpersonsfromregional
departmentsandsectoroffices,4developedadisclosureactionplanaimed
atstreamliningandstandardizingADB’sdisclosuremonitoringpracticesfor
projectandsafeguarddocuments.Theplanisdesignedtopreventdelaysandbetterservestakeholders,particularlythoseaffectedbyprojects.Theplan
wasdisseminatedtoallregionaldepartmentsandsectorofficesforimmediateimplementation.
5.Overall,ADBmaintainedahighlevelofcomplianceindisclosingprojectdocumentsandmeetingtimelydisclosurerequirements.However,thereweredelaysintheon-timedisclosureofsomeprojectdocuments.
1ADB.2018.
AccesstoInformationPolicy
.Manila.
2The
disclosurewebsite
providesinformationontheAIP,includingtranslationsofthepolicyinto16languages,informationrequestswithonlinerequestformsande-mailcontactformsforstaff,theappealsprocesswithe-mailcontactforms,annualreports,andthecontactinformationofstaffoverseeingdisclosure.
3TheAIPimplementationarrangementsarehousedinADB’sOperationsManualtoallowManagementtoupdatethem,asneeded,toimprovepolicyeffectiveness.Managementhasnotupdatedthemsincetheywentintoeffect.ADB.2023.AccesstoInformationPolicy.
Operations
Manual.OML3
.Manila.
4ThenewoperatingmodelorganizedsectorstaffintothefollowingsevensectorofficesandhousedthemintheSectorsGroup:(i)agriculture,food,nature,andruraldevelopment;(ii)energy;(iii)finance;(iv)humanandsocialdevelopment;(v)publicsectormanagementandgovernance;(vi)transport;and(vii)waterandurbandevelopment.
4
AccesstoInformationPolicyAnnualReport2023
II.IMPLEMENTATION
A.Disclosure
6.TheAIPcallsfortheproactivedisclosureofdocumentsthroughouttheprojectcycle—fromcountry
programmingtocompletionandevaluation.ADBdisclosesinformationonitswebsite(
)unlesstheinformationfallsundertheexceptionstodisclosureoutlinedintheAIP.Forstakeholderswithoutaccesstotechnology,ADBusesmoreappropriatemeansofinformationdisseminationbyconsideringliteracylevels,geographiclocations,infrastructure,andpopularmassmedia.
1.ADBPolicyandStrategyPapers
7.In2023,ADB’sBoardofDirectorsconsideredthreenotableinstitutionalpolicypapers:(i)theReviewoftheAsianDevelopmentBank’sCapitalAdequacyFramework,whichproposedrevisionstosafeguardADB’srisk-bearingcapacitywithoutrelyingoncallablecapitalandtomaintainADB’sAAArating;(ii)ImprovingConcessionalOrdinaryCapitalResourcesLendingTermsforSmallIslandDevelopingStates,whichproposedthemostconcessional
financingtermsavailablefromADB,asidefromgrants;and(iii)theRemovaloftheADBCharterLendingLimitation,markingtheinitialformalsteptowardamendingtheagreementestablishingADB.5Thesedocumentswerekept
confidentialandwithheldbecausetheycontainfinancialinformationthatisexemptfrompublicdisclosure.TwoofthepolicydocumentsrequiredchairsummariesoftheBoardmeeting,andbothweredisclosedontime.
8.NotableinstitutionaldocumentspostedonADB.orgduringtheyearincluded(i)theClimateChangeActionPlan,2023–2030;(ii)theEstablishmentoftheInnovativeFinanceFacilityforClimateinAsiaandthePacific
FinancingPartnershipFacility;and(iii)theEnvironmentalandSocialFrameworkconsultationdraftandworkingpaper.6TheBoardwillconsiderthefinalversionoftheframeworkin2024.
2.CountryPartnershipStrategies
9.TheBoardofDirectorsendorsedthreecountrypartnershipstrategies(CPSs):Kazakhstan,KyrgyzRepublic,andIndia.7TheKazakhstanandKyrgyzRepublicCPSsweredisclosedatthesametimethesewerecirculatedtotheBoardforendorsement,andtheIndiaCPSwasdisclosedwithintheprescribed14-daytimeframeaftertheBoard’sendorsement.IfaCPSistranslatedintoanationallanguage,thetranslatedversionshouldbedisclosedwithin90
calendardaysofBoardendorsement.TheKazakhstanCPSwastranslated,andthetranslatedversionwasdisclosedwithintherequiredtimeframe.
3.ProjectDocuments
10.In2023,ADBposted5,641projectdocumentsonitswebsite,7%lessthanin2022.Projectdocumentsweredownloaded1,220,479times,12%morethanin2022.
11.TheAIPmandatesADBtodiscloserelevantinformationwithinspecifiedtimeframestoensureproject-
affectedpeoplecanparticipateinprojectdesignandimplementation.Since2012,ADBhasassessedpolicy
compliancebymonitoringasetof12keyprojectdocumenttypesthatprovideinformationaboutADBprojectsfrom
5ADB.1966.
AgreementEstablishingtheAsianDevelopmentBank
.Manila.
6ADB.2023.
ClimateChangeActionPlan,2023–2030
.Manila;ADB.2023.
EstablishmentoftheInnovativeFinanceFacilityforClimateinAsiaand
thePacificFinancingPartnershipFacility
.Manila;ADB.2023.
EnvironmentalandSocialFramework(ConsultationDraft)
.Manila;andADB.2023.
EnvironmentalandSocialFramework(W-Paper)
.Manila.
7ADB.2023.
CountryPartnershipStrategy:Kazakhstan,2023–2027—AcceleratingResilientandSustainableGrowthforAll
.Manila;ADB.2023.
CountryPartnershipStrategy:KyrgyzRepublic,2023-2027—FosteringInclusive,Resilient,andPrivateSector–LedGrowth
.Manila;andADB.2023.
CountryPartnershipStrategy:India,2023–2027—CatalyzeRobust,Climate-Resilient,andInclusiveGrowth
.Manila.
5
IMPLEMENTATION
preparationthroughimplementationandcompletion.Theyarerequiredtobedisclosedwithinspecifictimeframes,sotheyprovideasnapshotofthelevelandtimelinessofADB’sprojectdocumentdisclosure.
12.Basedonthe12monitoredprojectdocumenttypes,1,664projectdocumentswererequiredtobedisclosedin2023,4%morethanin2022(Table1).Asof31December,97%oftheseweredisclosed,sameasin2022.
Table1:WebPostingofSelectedADBProjectDocuments(%)
ProjectDocuments
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
1.Initialprojectdatasheet
93
95
92
96
97
97
100
96
100
100
100
99
2.Draftenvironmentalimpact
assessment(subjectto120-dayrule)
100
100
100
100
100
100
100
100
100
100
100
100
3.Draftenvironmentalassessmentandreviewframework
100
100
95
100
100
95
96
100
100
100
100
100
4.Draftresettlementframeworkorplan
100
100
97
100
100
91
100
100
100
100
100
100
5.Draftindigenouspeoplesplanningframeworkorplan
100
100
100
100
100
87
95
100
100
100
100
100
6.Initialpovertyandsocialanalysis
48
86
73
83
85
67
97
75
91
99
94
100
7.Technicalassistancereport
68
91
90
88
89
75
99
82
84
94
94
75
8.RRP,PFRreport,grantassistancereport,FASTreport,IFR
93
88
88
90
95
90
95
93
93
95
90
90
9.Majorchangereport
33
71
100
100
100
100
100
100
100
100
100
100
10.Progressreportontrancherelease
100
100
None
100
100
100
100
83
100
100
100
100
11.Annualauditedprojectfinancialstatement
None
100
100
83
100
100
100
94
98
97
98
100
12.Completionreportorextendedannualreviewreport
96
97
97
99
95
100
93
91
96
99
97
100
OVERALL
84
93
92
93
95
91
98
91
95
98
97
97
ADB=AsianDevelopmentBank,FAST=FasterApproachtoSmallNonsovereignTransactions,IFR=investmentfacilityreport,PFR=periodicfinancingrequest,RRP=reportandrecommendationofthePresident.
Source:ADB.
13.Ofthedisclosedprojectdocuments,79%weredisclosedontimecomparedwith81%in2022and69%
in2021(Table2).Thetimelydisclosureofsovereigndocumentswas83%in2023(86%in2022),with97%of
documentsdisclosedbytheendoftheyear.Thedocumenttypeswiththeloweston-timedisclosurearetheannualauditedprojectfinancialstatementsbynumber(124outof501disclosedstatementswerenotdisclosedontime)
andtechnicalassistance(TA)reportsbypercentage(50%of110disclosedreportswerenotdisclosedontime).Staffattributedthedelaysinpostingannualauditedprojectfinancialstatementsaschangesintheinternalprocessesandstaffreassignmentsduringthetransitiontothenewoperatingmodel.ForTAreports,staffidentifiedthereasonsas
(i)alackofawarenessregardingthenewrequirementtocirculateallManagement-approvedTAreportsupontheirapprovaltotheBoardforinformation,(ii)staffdelaysinsubmittingdocumentsforcirculationimmediatelyafter
approval,and(iii)delaysinprocessingcirculationrequestsbecausealargevolumeofdocumentsweresubmittedforcirculationatthesametime.
14.Theon-timedisclosureofnonsovereigndocumentswas44%(downfrom49%in2022),with92%ofthe
documentspostedontheADBwebsitebytheendoftheyear.Thedecreasewasmainlybecauseofdelaysingettingapprovalfromprivatesectorclientsforthedisclosureoftheredactedversionsofdocuments.
6
AccesstoInformationPolicyAnnualReport2023
15.Therewere57undisclosedprojectdocumentsattheendof2022.Ofthesedocuments,51weredisclosedin2023.8
Table2:DisclosureTimelinessofSelectedADBProjectDocuments(%)
ProjectDocuments
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
1.Initialprojectdatasheet
34
62
44
62
58
58
61
46
48
55
81
74
2.Draftenvironmentalimpact
100
100
100
100
100
100
100
100
100
100
100
100
assessment
3.Draftenvironmentalassessmentandreviewframework
73
83
86
100
82
84
79
86
100
100
100
100
4.Draftresettlementframeworkorplan
98
89
92
98
96
91
88
97
100
100
100
100
5.Draftindigenouspeoplesplanning
100
92
100
92
93
87
86
100
100
100
100
100
frameworkorplan
6.Initialpovertyandsocialanalysis
25
49
51
63
61
43
41
42
57
67
77
74
7.Technicalassistancereport
43
83
75
68
57
45
38
57
60
78
76
50
8.RRP,PFRreport,grantassistance
47
68
60
72
72
64
63
76
80
73
74
81
report,FASTreport,IFR
9.Majorchangereport
0
29
67
92
100
0
100
100
100
100
100
100
10.Progressreportontrancherelease
71
67
100
50
75
20
83
100
50
100
100
11.Annualauditedprojectfinancial
67
50
53
24
42
47
48
56
60
75
75
statement
12.Completionreportorextended
93
94
92
96
89
97
76
87
92
93
91
90
annualreviewreport
OVERALL597771736163596067698179
ADB=AsianDevelopmentBank,FAST=FasterApproachtoSmallNonsovereignTransactions,IFR=investmentfacilityreport,PFR=periodicfinancingrequest,RRP=reportandrecommendationofthePresident.
Source:ADB.
16.Inadditiontothemonitoreddocuments,ADBregularlydisclosesvarioussovereignandnonsovereign
documentsandinformationthroughouttheprojectcycle.Theseincludeupdatestoprojectdatasheets,project
administrationmanuals,procurementplans,andothersafeguarddocuments.
4.OtherInformation
17.ADBalsodisclosestheevaluationreportsproducedbytheIndependentEvaluationDepartment(IED).In2023,IEDproducedoneannualevaluationreview,fourcorporateevaluations,onesector-wideevaluation,five
projectevaluations,onesynthesisnote,andtwotopicalreports.IEDalsovalidated8CPSfinalreviews,68projectcompletionreports,and80TAcompletionreports.ThesereportsweredisclosedontheADBwebsitewithintheprescribedtimeframes.IEDvalidated37extendedannualreviewreports,ofwhich36werenotdisclosedbecausetheycontaininformationthatfallsunderoneormoreexceptionstodisclosureasoutlinedintheAIP.
B.RequestsforInformation
18.Recognizingthepublic’srighttoaccessinformationaboutADB’swork,theAIPmandatesstafftorespondtorequestsforinformationaboutitsoperationsandadministrationwithinprescribedtimeframes.
19.In2023,ADBreceived3,145requestsforinformation,aslightdecreasefrom3,305in2022,throughthe
inquiryformontheADBwebsite(figure).Ofthese,90%(2,815)weredeemedvalid,anincreasefrom83%(2,740)
8Twoextendedannualreviewreports,twoinitialpovertyandsocialanalyses,andtworeportsandrecommendationsofthePresidenttotheBoardofDirectorswerenotdisclosed.
7
GOINGFORWARD
in2022.ADBacknowledged76%(83%in2022)ofthevalidrequestswithintherequired7daysandrespondedto85%(90%in2022)withintherequired30days.ADBrespondedto96%(unchangedfrom2022)ofthevalidrequestsbytheendoftheyear.
NumberofRequestsforInformation
2,81576%85%96%330
4,498
requestsdeemedvalid,ofwhichacknowledgedwithin7days
respondedtowithin30daysrespondedtobyyear-end
3,028
requestsdeemedasspam
2,562
525
230243
4,209
4,043
3,305
3,653
3,149
3,145
201220132014201520162017201820192020202120222023
Source:AsianDevelopmentBank.
20.Themajorityofrequestswasrelatedtoprojectinformation(1,247requests,accountingfor44%ofthetotal),andmostrequestscamefromtheprivatesector(1,100requests,or39%ofthetotal).ADBdenied10requestsfor
informationbecausetheyfellunderoneormoreoftheexceptionstodisclosureasoutlinedintheAIP.
III.GOINGFORWARD
21.ADBwillcontinueitseffortstoensurestakeholdersareprovidedwiththetimelyinformationtheyneedtoparticipateinitsdevelopmentactivitiesbyimplementingthedisclosureactionplan,whichincludessendingalertsandreminders,monitoringdocumentdisclosuremorefrequently,developingreferenceguides,andexploringIT
solutions(paras.3–4).SECwillidentifystrategiestoovercomedelaysinprocessingthelargenumberofdocumentssubmittedforcirculationatthesametime.
22.ThemembersofthedisclosureworkinggroupwillplayavitalroleinhelpingSECmonitordisclosure
requirementsacrossregionaldepartmentsandsectoroffices.SECwillprovidethemwithlistsofundisclosedprojectdocumentsthatarenotautomaticallydiscloseduponapproval,andtheywillsendreminderstoprojectteamsuntilthedocumentsarepublishedontheADBwebsite.Biweeklyreminderswillbesentfordocumentswitha14-day
disclosurerequirement,andmonthlyreminderswillbesentfordocumentswitha30-daydisclosurerequirement.TheywillalsosenddisclosurealertstoprojectteamsfollowingtheapprovalofprojectandTAreports.
23.SECwillgeneratequarterlydisclosuremonitoringreportsandsharethemwithregionaldepartmentsand
sectoroffices.Thisapproachwillhelpmonitorcompliancemoreeffectivelyandprovideopportunitiestoidentifyandcorrectthecausesofdelaysmorequickly.
8
AccesstoInformationPolicyAnnualReport2023
24.Asthenewoperatingmodelcontinuestobeimplemented,SECwillraiseawarenessbydevelopingupdatedpracticalguidesandworkflowdiagramsthatprovideclear,step-by-stepinstructionsandvisualrepresentationsofprocesses.Thiswillhelpstaffbetterunderstanddisclosurerequirementsandsystems,reducedelays,andeasily
locateanswerstobasicdisclosureinquiriesatanytime.Theguideswillalsoallowthedisclosureprocesstobeincorporatedmoreeasilyintotheinternalguidelinesandpracticesofregionaldepartmentsandsectoroffices.
25.SECwillsendreminderstostaffonthedisclosureprocedure
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