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MilitaryStyleCorrespondenceDavidR.Simonson,CAPT–CAPReferencesCAPR10-1AdministrativeCommunicationsPREPARINGANDPROCESSINGCORRENSPONDENCEAFMAN33-326USAFManualCommunicationsandInformationDocumentStylesMILITARYLETTERFormalAllowsforchangingformatUsesunderstandabletermsDocumentStylesMILITARYLETTERFormalAllowsforchangingformatUsesunderstandabletermsMEMORANDUMLessFormalFormatisstandardandnumberedMaycontainacronymsandtermsthatareforeigntooutsidersCommonComponentsHeader–IdentifiestheSendingAgencyHeader–IdentifiestheSendingAgencyDate/SymbolCommonComponentsHeader–IdentifiestheSendingAgencyDate/SymbolIntroductiontoSenderCommonComponentsHeader–IdentifiestheSendingAgencyDate/SymbolIntroductiontoSenderIntroductiontoSubjectCommonComponentsHeader–IdentifiestheSendingAgencyDate/SymbolIntroductiontoSenderIntroductiontoSubjectBodyofInformationCommonComponentsHeader–IdentifiestheSendingAgencyDate/SymbolIntroductiontoSenderIntroductiontoSubjectBodyofInformationClosureCommonComponentsHeader–IdentifiestheSendingAgencyDate/SymbolIntroductiontoSenderIntroductiontoSubjectBodyofInformationClosureAttachments/Disclosure/DistributionCommonComponentsFirst,ChooseastyleMEMORANDUMLETTERHEADERSTOHATCHISENIORSQUADRONCIVILAIRPATROLUNITEDSTATESAIRFORCEAUXILIARYMAILINGADDRESSORPOBOXMAILCITY,ST12345-6789HEADERSHEADQUARTERSCIVILAIRPATROLNEWMEXICOWINGUNITEDSTATESAIRFORCEAUXILIARYMAILINGADDRESSORPOBOXMAILCITY,ST12345-6789HEADERSHEADQUARTERSNEWMEXICOWINGCIVILAIRPATROLUNITEDSTATESAIRFORCEAUXILIARYMAILINGADDRESSORPOBOXMAILCITY,ST12345-6789HEADERSHEADQUARTERSNEWMEXICOWINGCIVILAIRPATROLUNITEDSTATESAIRFORCEAUXILIARYMAILINGADDRESSORPOBOXMAILCITY,ST12345-6789MEMORANDUMSLETTERSMEMORANDUMS:SalutationMEMORANDUMFOR:SVRA/CCMEMORANDUMFOR:NMWINGADMINISTRATION ATTENTION:CorlissGrubertMEMORANDUMFOR:THENATIONALCOMMANDER SWREGIONCOMMANDER NMWINGCOMMANDER SEEDISTRIBUTIONMEMORANDUMS:SenderandSubjectFROM:JoeE.Dogooder,LtColTAWG/DOX 1000FirstSt.NW AnywhereTA,00001-1010(or)FROM:JohnJ.John,TAWG/DOSUBJECT:IFRandNightCurrency(datereference)MEMORANDUMS:NumberedBody1.Thisisanumberedline.Thenumberedlinemaybeusedasareferencelaterinthedocument2.Theleftmarginshouldalwaysalignbasedonthecenterlineofthesealintheletterheadarea.3.Thesecondandsubsequentlinesfollowingthenumberedlineshouldbeleft-justified.MEMORANDUMS:SignatureElementDANIELF.ESPINOSAMajor CAPDANIELF.ESPINOSAMajor CAPSquadronCommanderDANIELF.ESPINOSA,Major,CAPDirectorofOperationsMEMORANDUMS:AddendumAttachments:NMWingpolicyletter99-3COWingpolicyletter98-1ListingtocontainNumberinglikebody.Listbelow.Ifonlyone,placebesideanddonotnumbercc:ColFake,SWR/CCHEADERSUNITDESIGNATIONCIVILAIRPATROLUNITEDSTATESAIRFORCEAUXILIARYMAILINGADDRESSORPOBOXMAILCITY,ST12345-6789HEADERSDEPARTMENTORHEADQUARTERSCIVILAIRPATROLNEWMEXICOWINGUNITEDSTATESAIRFORCEAUXILIARYMAILINGADDRESSORPOBOXMAILCITY,ST12345-6789LETTERS:SalutationColThomasLTodd,CAPSWRegionCommander1234AnywherePlLeftTurn,TX98765DearColonelTodd LETTERS:SalutationColThomasLTodd,CAPSWRegionCommander1234AnywherePlLeftTurn,TX98765DearColonelTodd AbbreviationwithoutpunctuationFullAddressFullTitleinthesalutationLETTERS:Sender,Subject,&BodyOMIT–DONOTUSEINLETTERSThisiswhereSgtDeHart’senglishcompositiontrainingpaysoff.Useanopening,completeathought,introducethenextparagraph,andmoveon.ONESUBJECTPERDOCUMENT,PLEASEClosebyreviewingthesubjectmatter.LETTERS:IndentedBody Thisisanindentedparagraph.Eachparagraphshouldbeginwithanindentationtocallattentiontothebeginningoftopic. Theindentationshouldbenogreaterthan½inch.YouMayallowgreaterindentationifitemizingorlistingwithinaParagraph,suchas: 1.Makingthetopicintoachecklist 2.CallingattentiontoitemsofimportanceLETTERS:CloseandSignatureElementSincerely,DANIELF.ESPINOSA,Major,CAPAlwaysusesincerelyIndentrightofcenterPlace5linesbetweencloseandnameLETTERS:AddendumAttachments:NMWingpolicyletter99-3COWingpolicyletter98-1ListingtocontainNumberinglikebody.Listbelow.Ifonlyone,placebesideanddonotnumbercc:Col.Fake,SWR/CCLet’sReviewwhatwe’velearned:MemorandumshavesealsintheUpperLeftcorner…….Lettersdonot.Let’sReviewwhatwe’velearned:MemorandumsareintroducedwithMEMORANDUMFOR:ALLCAPS/SYM ATTENTIONOF:UpperandLowercaseLettersintroducewithTitleNameAddressDear……Let’sReviewwhatwe’velearned:MemorandumshaveasubjectlineLettersintroducethesubjectinthefirstparagraph.Let’sReviewwhatwe’velearned:Memorandumshaveanumberedbody,alignedwiththecenteroftheseal.Lettershaveindentationsforeachparagraphandmoreindentationforlists.Let’sReviewwhatwe’velearned:Memorandumsclosewithasignatureonly.LettersclosewithSincerely, andthenasignatureblock.AirForceManual33-326A68pagemanualfromNov1999whichservestoillustratetheAirFo