ISParticipationGuideGetReadyForIt!

1、IS Participation GuideGet Ready For It!RA43 Breakout SessionAloke Mukherjee, IATA7/26/2022SIS P3 Materials RA43 IS Participation Guide2Overview of this PresentationIntroduction & Scope of PresentationThe “IS Participation Guide” Get ready for it!Overview Key SectionsThe Document Review ProcessThe IT

2、 Working GroupReview Roles and ProcessKey MembersOverviewBilledEntityIntegrated SettlementBillingEntityOverall ProcessesBilling & Invoicing ProcessesCentralRepository“DigitalSignature”CompanyOverall ProcessesSettlement ProcessesICHACHProcesses at time of SalesNFPengineARC COMPASSProrateEngineIS-WEBI

3、S-XMLIS-IDECUsage FileIS-WEBIS-XMLIS-IDECIS Participation GuideIS Participation GuideSIS P3 Materials RA43 IS Participation Guide37/26/20227/26/2022SIS P3 Materials RA43 IS Participation Guide4Overview contd.What is the IS Participation Guide?It is a document for the carriers (Business and IT), syst

4、em providers, and other participants to understand the changes in their processes and systems to participate in SIS, the Simplified Interline Settlement Solution. Following are the key sections of the document:Glimpse into SIS Current and Future processesCargo and Passenger Billings - Impact on Reve

5、nue accounting Miscellaneous Billing Impact of SIS on Financial AccountingFinancial processes Migration into SIS7/26/2022SIS P3 Materials RA43 IS Participation Guide5Overview contd.E-Invoicing processesHandling of Supporting DocumentationsMember Administration and Member ProfilesRecord Structures an

6、d Interfacing processes7/26/2022SIS P3 Materials RA43 IS Participation Guide6Overview contd.Who are the key consumers of this document?Billing and billed entities Financial accounting managers Revenue accounting managers IT departments of Carriers Passenger, Cargo and Miscellaneous Non Carriers ( SI

7、TA, GDSs, UATP)RA System ProvidersFinancial System Providers7/26/2022SIS P3 Materials RA43 IS Participation Guide7Key Sections - Passenger Billing “There are significant changes to the existing Passenger Interline billing processes and interfaces due to SIS. The document provides an overview of proc

8、ess and systemic changes specific to Passenger Billing. It also includes processes related to prime, rejection, billing/credit memos, correspondence plus FIRST & FINAL and Sampling”7/26/2022SIS P3 Materials RA43 IS Participation Guide8Key Sections - Passenger Billing contd. The highlights are:Billin

9、g Data Input and Output Record Structures - The record structures have been presented in a user friendly format with proper description of each field, examples and validation rules. IS-IDEC Enhanced version of the old IDEC file with many new Record types IS-XML An advanced file format for billing da

10、ta having all the elements defined in the IS-IDEC fileIS-WEB An online interface to manually capture billing information into Interline SettlementValue Determination and Auto-billing processesSampling Billing processesRejection Memos, Billing Memos and Credit MemosSource Codes and Reason CodesIS-Web

11、 Analysis and Operational Reports7/26/2022SIS P3 Materials RA43 IS Participation Guide9Key Sections - Cargo Billing “ The document provides an overview of process and systemic changes specific to Cargo Billings. The cargo billing section also includes processes related to prime, rejection, billing/c

12、redit memos and correspondence”7/26/2022SIS P3 Materials RA43 IS Participation Guide10Key Sections - Cargo Billing contd. The highlights are:Billing Data Input and Output Record Structures - The record structures have been presented in a user friendly format with proper description of each field, ex

13、amples and validation rules. IS-IDEC Enhanced version of the old IDEC file with many new Record types IS-XML An advanced file format for billing data having all the elements defined in the IS-IDEC fileIS-WEB An online interface to manually capture billing information into Interline SettlementRejecti

14、on Memos, Billing Memos and Credit MemosReason CodesIS-Web Analysis and Operational Reports7/26/2022SIS P3 Materials RA43 IS Participation Guide11Key Sections - Miscellaneous Billing Today, miscellaneous invoices are paper based With SIS, miscellaneous invoices including supporting documents, must g

15、o through IS for settlement77 different types of most commonly used Miscellaneous Invoices These have received a unique key (Charge Category and Charge Code). The highlights are:The various Invoice Types overviewInput and Output record structuresIS-Web analysis reports7/26/2022SIS P3 Materials RA43

16、IS Participation Guide12Key Sections - Financial Processes This section will help managers of Financial Accounting, Revenue Accounting Passenger and Revenue Accounting Cargo to understand the following:IATA Clearing House (ICH) and Airline Clearing House (ACH) settlement processes for the futureChan

17、ges in operations for ICH and ACH due to SISThe processing dashboard function of SIS Late Submission processes in the SIS environmentSuspended Members processes in the SIS environment7/26/2022SIS P3 Materials RA43 IS Participation Guide13Key Sections - Migration to SIS “The Migration period will typ

18、ically be around a two to three year time frame during which carriers will join SIS in a phased approach. One of the key challenges in this migration is the current IDEC file( which is switched from billing to billed carriers by ATPCO). At the time of SIS implementation, all carriers will need to mo

19、ve the submission of their Current (old) IDEC files to IS.” 7/26/2022SIS P3 Materials RA43 IS Participation Guide14Key Sections - Migration to SIS contd. The Participation guide will highlight the following in terms of the overall migration strategy:The various options for Carriers to migrateThe con

20、straints associated with each optionDetailed procedures to be followed during migration7/26/2022SIS P3 Materials RA43 IS Participation Guide15Key Sections E-Invoicing Process “One of the key goals of SIS is to go paperless. To comply with the various legal invoice regulations, the option to have inv

21、oices digitally signed and verified is a required feature of SIS” This section will elaborate the various aspects of e-invoicing, process and system impacts around:Explanation of Invoice Reference fields and downloadsDigital signature and downloadsInvoice download process7/26/2022SIS P3 Materials RA

22、43 IS Participation Guide16Key Sections Handling of Supporting Documents“The vision of the SIS world will be to have no paper supporting documents. The supporting documents will have to be either scanned images or any other type of electronic files (e.g. PDF document, text file etc) and will need to

23、 be uploaded into SIS. This section of the participation guide will define the following:The file types and file naming convention supported by SISThe Uploading process various optionsThe linking of supporting attachments to billing records various optionsTechnical recommendations 7/26/2022SIS P3 Ma

24、terials RA43 IS Participation Guide17Key Sections Member Profile & Member Administration SIS will include a centralized functionality for member profiles. This profile will contain settings and preferences (elements) that control optional SIS functionality. These elements may include:“Static” refere

25、nce information, such as member name and VAT numberIS configuration, such as if Auto-Billing takes place on the upload of upliftsUser access controls detailing which user accounts have access to which functionality 7/26/2022SIS P3 Materials RA43 IS Participation Guide18Key Sections Record Structures

26、 and Interfacing ProcessesThis section describes in detail the interfacing processes and explanation of the various record structures including the validation checks that would be carried out on them. It includes :Passenger Record StructuresIS-IDECIS-XMLATPCo ISR ChangesDaily Revenue Recognition Fil

27、e for Auto-billingPassenger- Invoice Posting File for Auto-billingSampling Form G (PAR) FileCargo Record StructuresIS-IDECIS-XML7/26/2022SIS P3 Materials RA43 IS Participation Guide19Key Sections Record Structures and Interfacing Processes contd.Miscellaneous Record StructuresIS-XMLGeneralAirline Re

28、ference Data Update FileSupporting Document CSV and XML Index fileThe Interfacing Processes7/26/2022SIS P3 Materials RA43 IS Participation Guide20The Document Review Process7/26/2022SIS P3 Materials RA43 IS Participation Guide21The IT WG“The IT WG has been set up to ensure that the “IS Participation

29、 Guide“ delivered by the SIS supplier is complete, accurate, and of high quality”September 2009SIS P3 Materials RA43 Plenary22SIS IT WGAA, BA, DL, IB, KL, LH, NW, NZ, TPACCA, Accelya, LRS, LSY, NIIT-Softec, SITAReview “IS Participation Guide”before it is released to the whole industry7/26/2022SIS P3

30、 Materials RA43 IS Participation Guide23SIS IT WG Roles and ProcessIT WG members: Review document from their companies and industry point of viewFeedback on timeAttend Feedback confcallsIT WG chair: Aloke MukherjeeCoordinating feedback Liaison between SIS supplier and IT WGIATA SIS Project Team:Review feedback from IT WG membersPerform first round of filtering, review with WG member if neededKale: Creates IS Participation Guide 7/26/2022SIS P3 Materials RA43 IS Participation Guide24SIS IT W