英语实用文体写作系列 8会议记录

1、Unit 8会议事务(Conference Business一、概述在正式会议尤其是大型会议进行前, 通常要设定会议议程, 一时会议如期进行。 正式会 议进行期间通常由秘书在场,将会议的过程用文字记录下来, 以便日后分析、研究、考查决 议事项的执行情况提供依据。 正式会议记录一般是在秘书原始记录的基础上整理出来的。 另 外,会议记录也可整理成 “ 会议纪要 ” , 以叙述的方式总结会议精神, 主要功能是汇报会议要 点,总结会议的收获或成果,故可称为 Summary 。二、写作技巧会议记录可以采用信件或备忘录形式。此类会议记录的主要内容:1、 会议时间、地点(Date and Place2、 会

2、议主持 (Presenting office3、 会议主题(Subject 4、 会议类别(Type of meeting5、 出席人员 (Members present6、 缺席者(Absentees 7、 会议发言、讨论纪要 (Summary of speeches and discussions8、 结束时间 (Time of adjournment9、 记录人签名 (Signature撰写这类会议记录时应注意做到以下几点:1、 记录应客观、清楚、简明、完整。2、 一般采用过去式、间接引语。3、 尽量避免使用抽象、 概念性词语, 如:“ 人事办公室 ” 应写成 “the Personne

3、l Department”, 而不应简单写为 “the Office” 。4、 尽量避免使用感情色彩较浓的词语, 如:good, poor, as usual, Mr. Johns disagreed with the committee5、 当提及某人时,其姓名、头衔应一并使用。6、 总结会议情况时,不要漏掉重要事项,如:某提议由谁提出?由谁附议?有多少人 赞同?有多少人反对?7、 要有记录整理人签名。如果记录时有一个人整理,另一个人打印,则应标注其姓名 的首字母缩写。三、经典范文会议记录 (Meeting Minutes Form例一Class Meeting Minutes of Cla

4、ss Three, Grade OneTime: Friday afternoon, June 2, 2006Place: Classroom 301 of the English Department BuildingAttending: All the students except Yang LingObserving: Teacher LiuChairman: Monitor Li YongMinutes Keeper: Zhou TaoTopic for Discussion: How to review the lessons in preparation for the fina

5、l exam. The contents are as follows:Ch: Comrades, is everyone here now? Who will check the attendance?A: Let me count the member present only one is absent. Who is it?B: Oh, yes, it is Yang Ling, who is on sick leave.Ch: Then, lets begin our meeting, shall we?Cries: Order! Order! The meeting is goin

6、g to begin.Ch: The topic for discussion today is :“How shall we review the lessons in preparation for the forthcoming final exam? Whod like to speak first? ”Li Ying, it seems you have got something to say, havent you?L: All right, let me say something, I think it wont be very helpful if we organize

7、into small groups, say, into groups of five, or at least seven. What do the other comrades think?D: I think thats a good idea. And that was just what we did last term. The result was quite good.J: Thats a very wonderful idea. I quite agree with you . But sometimes there may occur questions which we

8、can not solve ourselves. And in such cases, I think we may ask the teacher for coaching, what do you all think?Cries: “Very good,” I quite agree,” “Ok”, “Good idea”.Ch: All right. We have done a good job of discussion today. We shall prepare for the exam as we have just agreed. Lets now ask Teacher

9、Liu to say something to us.T: Comrades, your meeting is a success. The way you are to take to review the lessons is quite right. Individual efforts and group discussion should be combined with emphasis on the former. I am sure, in so doing you will reap good results. Thats all.Ch: Does anybody have

10、anything more to say?_ Well, then, the meeting is closed.Meeting closed at 5:00一年级三班班会会议记录时间:2006年 6月 2日下午地点:英语系教学楼 301教室出席:全班同学(杨玲未出席缺席:杨玲(病假列席:刘老师主席:李勇(班长记录:周涛讨论事项:如何复习功课,准备期考。发言如下:主席:同学们,大家都到齐了吗?请哪位点一下人数。A :我来算一下人数 只有一个没有来。是谁呀?B :是杨玲同学没有来,她在休病假。主席:那么我们开始开会,好吗?喊声:请大家安静,会议开始了。主席:今天讨论的题目是:“ 如何复习功课,迎

11、接即将到来的期末考试? ” 谁想先发言? C 同学,你好像要发言似的,是吗?C :好吧,我来说几句。我认为在期末考试中,如果我们大家组成一些学习小组,每组 五个同学,最多不超过七个,会很有好处的。不知道其他同学认为如何?D :我看这个办法很好。我们上个学期就是这么做的,效果很好。G :这是一个好办法,我完全同意。但是有时我们会碰到一些解决不了的难题。我看在 这种情况下我们可以请老师辅导。同学们认为如何?喊声:很好!我完全同意。同意!好办法!主席:好了。今天的讨论会开得很好。我们就按照大家同意的办法去做。现在请刘老师 讲话。刘:同学们,你们的会开得很好。你们提出的办法也很好。个人的钻研和小组讨论

12、可以 结合起来。但重点放在个人努力上。我敢肯定的说,你们这样做,一定会取得良好的效果。 就说这些吧。主席:还有同学要发言吗?好吧,没有人要发言,散会。五点散会Notes :1.who is on sick leave她在休病假2. at least3. agree with you同意4. in such cases在这种情况下5. Individual efforts and group discussion should be combined with emphasis on the former. 个人的钻研和小组讨论可以结合起来,但重点放在个人努力上。例二Meeting Minute

13、s of Student UnionTime: Thursday afternoon, April 2, 2006Place: Classroom 301 of Building OneAttending: All the members of Student UnionObserving: Teacher ZhangChairman: Sun HuaMinutes Keeper: Zhang QiangTopic for Discussion: Things on Forthcoming English Speech ContestThe contents are as follows:Ch

14、: comrades, is everyone here now? Who will check the attendance?A: Let me count the member present everyone is here.Ch: Then, lets begin our meeting, shall we?B: Order! Order! The meeting is going to begin.Ch: The topic for discussion today is :“Things on forthcoming English Speech Contest. Who d li

15、ke to speak first? ”Li Hong, it seems you have got something to say, havent you?L: All right, let me say something, I think we should first call upon students to participate in it. And then we first choose those who do well in classes, ask them to practice more in order to make much progress in Engl

16、ish Speech Contest.D: I think thats a good idea. And that was just what we did last term. The result was quitegood. In addition, we should show honorable style and high level.J: Thats an excellent idea. I quite agree with you. But sometimes there may occur questions which we can not solve ourselves.

17、 And in such cases, I think we may ask the teacher for coaching, what do you all think?Cries: “Very good,” “I quite agree,” “Ok”, “Good idea”.Ch: All right. We have done a good job of discussion today. We shall prepare for English Speech Contest. as we have just agreed. Lets now ask Teacher Zhang to

18、 say something to us. T: Comrades, your meeting is a success. The way you are to take to prepare for English Speech Contest is quite right. Well begun is half done. I am sure, in doing so you will reap good results. Thats all.Ch: Does anybody have anything more to say? Well, then, the meeting is clo

19、sed. Meeting closed at 4:30学生会会议记录时间:2006年 4月 2日下午地点:一号教学楼 301教室出席:全体学生会成员缺席:无列席:张老师主席:孙华记录:张强讨论事项:有关英语演讲比赛事宜。发言如下:主席:同学们,大家都到齐了吗?请哪位点一下人数。A :我来算一下人数 大家都来了。主席:那么我们开始开会,好吗?B :请大家安静,会议开始了。主席:今天讨论的题目是:“ 有关英语演讲比赛的事宜? ” 谁想先发言?李宏同学,你好 像要发言似的,是吗?L :好吧,我来说几句。我认为首先我们在班上要动员大家参加这次比赛,然后选出在 上表现好的同学,要求他们继续准备 . ,以

20、便在比赛中取得更大的进步。D :我看这个办法很好。我们上个学期就是这么做的,效果很好。另外,我们要赛出风 格、赛出水平。J :这是一个好办法,我完全同意。但是有时我们会碰到一些解决不了的难题。我看在 这种情况下我们可以请老师辅导。同学们认为如何?喊声:很好!我完全同意。同意!好办法!主席:好了。今天的讨论会开得很好。我们就按照大家同意的办法去做。现在请张老师 讲话。张:同学们,你们的会开得很好。你们提出的办法也很好。好的开端是成功的一半。我敢肯 定的说,你们这样做,一定会取得良好的效果。就说这些吧。主席:还有同学要发言吗?好吧,没有人要发言,散会。四点半散会Notes :1. call upo

21、n动员e.g. The leader called upon all the teachers to write articles.2. do well in classes在班上表现好的同学e.g. The students who did well in classes were praised by the teacher.3. make much progress in English Speech Contest. 比赛中取得更大的进步e.g. The students made much progress in this English competition.例三Minutes

22、of a Meeting of the English ClubTime: Thursday, June 5, 2006Place: Club OfficeChairman:The English Club of University held its first meeting of the new term at 2:30 p.m. All the leading (council members were present. Also attending were its two advisers, pro. Harry and Mr. Johnson . The chairman gav

23、e a report on the activities planned for the whole term. There was a heated discussion on it. Revisions and improvements were made before it was finally approved. It was decided that on oratorical contest be held on the afternoon of Saturday, Apr. 4, with a view to encouraging the membership of the

24、club to practice speaking English, and that the club run an English wall paper to be put out every other week .All the club members were expected to send in contributions. Mr. Welden was entrusted with the preparatory work of the oratorical contest. Miss Jiang was appointed the editor of the English

25、 wall paper, and Mr. Sterling , her assistant.Prof. Harry suggested holding an English evening in the middle of the term. The participants agreed. Messrs. Stewart and Mitchell were put in charge of the task . The meeting adjourned at 4:30 p.m.William JohnsonSecretary大学生英语学会会议记录时间:2006年 6月 5日(星期四地点:学

26、会办公室主席: 大学英语学会今天下午 2:30举行新学期的第一次会议。 全体理事出席了会议。 学会 的顾问哈利教授和赫伯特先生出席了会议。 主席向会议报告了整个学期的工作安排。 大家就 他的报告进行了热烈的讨论, 对其中的某些地方作了修正和改进, 然后予以通过。 会议决定 在 4月 4日星期六下午举行一次演讲比赛, 以便鼓励学会的会员练习英语口语,还决定办 一期英语墙报, 每两个星期出一期, 希望会员们踊跃投稿。 韦尔登先生负责演讲比赛的准备 工作。西尔维亚女士被任命为英语墙报的编辑,斯特林先生任她的助理。哈利教授建议期中举行一次英语晚会。 大家一致同意他的建议, 并委托斯图尔特和密切尔先 生

27、负责此事。会议于 4点 30分结束。秘书:威廉 ·约翰斯顿Notes :1. The chairman gave a report on the activities planned for the whole term.主席向会议报告了整个学期的工作安排e.g. Prof. Wang gave us a lecture on how important English was.2. It was decided that on oratorical contest be heldon会议决定在 举行一次演讲比赛。that 引导了一个主语从句,由于 decide 一词,后面从句中的谓

28、语动词用 (should+V.(动词原 形e.g. It was decided that an English party be held at this weekend.3. run an English wall paper to be put out every other week.每隔一星期办一期英语墙报4. suggested holding建议举行suggested doing建议做某事。 suggest 一词后跟动名词或从句,表示 “ 建议 ”e.g. We suggested going camping that Sunday.We suggested that a mee

29、ting be held at once.6. in charge of负责e.g. She is in charge of the sales department.例四Guangzhou Trade CompanyMarketing Department meeting , to be held on Friday, 12th July, 2006, at 9:00 a.m. in the meeting room.Agenda1. Apologies for absence2. Minutes of the meeting held on 14th June , 2006(copied

30、circulated 3. Matters arising from the minutes:a Minute 6 should be amended as follows:For “85%”and “87%”b Minute 1_Mr. Lius report on the market survey1. Winter promotion plans2. To review last months sales record3. Date of next meeting4. Other business广州贸易公司市场推广部会议。于 7月 14日上午 9点在会议室举行。议程1、 缺席致歉2、

31、2006年 6月 14日会议记录(已传阅3、 上次会议事项(a记录 6应作以下修改:“85%” 作 “87%”(b记录 1 刘先生介绍市场调查报告4、 冬季推广计划5、 上月业绩回顾6、 下次会议日期7、 其他事项Notes :1.Minute 6 should be amended as follows记录 6应作以下修改:例五Guangzhou Trade CompanyMinutes of the Marketing Department conference held on 18th July, 2006 at 10:00 a.m. in the meeting room.Presen

32、t :Mr. Zhang Xiaohua (ChairmanMiss Wu Jie (Secretary1. Apologies for absenceapologies for Peter2. Minutes of the meeting held on 14th June , 2006 were taken as read. The following amendments were made :Minute 1 for “85%”and “87%”.The minutes were then approved as a cored record and signed by the cha

33、irman.3. Matters arising from the minutes Mr. Liu had prepared a preliminary report on the market survey. He would hand in the proposal by 28th , July , 2006.4. Winter promotion plansTwo proposals were received from Liu Hong, who suggested a lucky draw programme, and Li Xiang, who recommended free g

34、ifts. It was unanimously resolved that Li Xiangs proposals be chosen. He would work out a detailed proposal for the next conference.5. To review the sales record in June Lucy reported that the sales figure dropped 8% in June. The chairman urged the sales team to improve their performance.6. Date of

35、next meetingIt was agreed that the next meeting will be held on 22nd August, 2006 at 10:00 a.m. in the meeting room.7. There being no further business, the Chairman closed the meeting.广州贸易公司市场推广部会议记录时间:2006年 7月 18日上午 10点地点:会议室出席:(从略1、 缺席致歉皮特先生未能出席致歉2、 2006年月 14日的会议记录作下列修正:记录 1“85%” 作 “87%”记录被一致通过并由主

36、席签字。3、 上次会议事项刘先生已完成一份关于市场调查的初步报告,他将于 2006年 7月 28日呈交正式建议书。 4、冬季推广计划共收到两份建议书; 刘宏的抽奖建议及李想的赠品建议。 最后一致通过选择李想的建议, 他 将下次会议呈交正式建议书。5、回顾 6月的销售成绩露西报告说 6月份的销售额较 5月份下跌 8%。主席促请销售队伍改善表现。6、下次会议日期全体与会者一致同意下次会议于 2006年 8月 22日上午 10时在会议室举行。7、没有其他事项,主席宣布会议正式结束。Notes :1. hand in the proposal呈交正式建议书2. work out a detailed

37、proposal呈交正式建议书3. There being no further business, the Chairman closed the meeting.没有其他事项,主席宣布会议正式结束。四、常用句型 USEFUL EXPRESSIONS1. A meeting was held at 2:00 p.m. today in the Union Hall to discuss problems arising from domestic sales.2. The meeting was presided over by Mr. Chen Hua, Vice President.3.

38、 The meeting was called to order by Liu Ming at 10:00 a.m.4. The first report is now oen for discussion.5. I now call on our president to say a few words.6. The Chairman called the roll.7. Apologies were received from Peter.8. There were a large/small attendance at the meeting.9. The attendance /Tho

39、se present included10. The minutes of the previous were accepted without comment.11. Minutes of last meeting held on 15th May, at 10:00 a.m. , were approved.12. The documents of were distributed and read.13. Mr. Liu made a report on Market survey.14. Several appointments and dismissals were announce

40、d at the meting.15. The Chairman announced that Mr. Li Xiao had been elected Sales Manager.16. The resolutions of were approved by a narrow margin/majority.17. The congratulations received by the meeting from ABC Company were noted.18. The delegates decided to put the issue to the vote.19. There wer

41、e 20 affirmativetotes,5 negative votes and 3 abstentions.20. The next meeting was provisionally arranged for Friday, July 12.21. The next meeting was postponed to June 8.22. Before closing, I would like to add23. There being no further business , the Chairman closed the meeting.练 习 ExercisesI. Fill

42、in the blanks with proper words模版填空Minutes of a meeting of the Future English ClubMeeting MinutesTime :_ timePlace :_ placeChairman :_ persons nameThe Future English Club of _ University held its first meeting of the new term at _ time. All the leading members were present. Also attending were its t

43、wo advisers, _ persons nameand _ persons name. The chairman gav e a report on the activities planned for the whole term. There was a heated discussion on it. Revisions and improvements were made before it was finally approved. It was decided that an oratorical contest be held on the afternoon of _ t

44、ime, with a view to encouraging the membership of the club to practice speaking English, and that the club run an English wallpaper to be put out every other week. All the club members were expected to send in contribution_ persons name SecretaryMinutes of the Directors MeetingA Directors Meeting wa

45、s held on Monday, Mar. 20th , 2006 at 3:00 p.m. at the meeting room of the company, Mr. Brown in the chair.Present :All the directors1. ReportThe notice of convening this meeting and the manager s report on the state of business of the company was read by secretary.2. ResolutionThe managers report w

46、as read by the secretary with the consent of the meeting. The chairman made a speech and proposed that a gold metal be given to Mr. Fan Dong as a reward for his industrious and successful service in the past ten years. Mr. Li , Zhang, Liu seconded the motion, which was then put to the meeting and carried unanimously.3. Establishment of BranchesMiss L. Z. Chen proposed that two branches be established in Kowloon and New Territory, one in kwun Tong and the other in Tsuen Wan. The motion was seconded by Mrs.