商务信函套句

1、1.Initiate a meeting 发起会议I would like to hold a meeting in the afternoon about our development planning for the project A.今天下午我建议我们就A项目的发展计划开会讨论一下。I suggest we have a call tonight at 9:30pm (ChinaTime) with you and Brown. Please let me know if the time is okay for you and Ben.我建议我们今晚九点半和Brown小聚

2、一下，你和Ben有没有空?Wed like to have the meeting on Thu Oct 30. Same time.十月三十号(周四),老时间,开会。Lets make a meeting next Monday at 5:30 PM SLC time.下周一盐湖城时区下午五点半开会。I want to talk to you over the phone regarding issues about report development and the XX project.我想跟你 讨论下报告进展和XXX项目的情况。2. Seeking for more informat

3、ion/feedbacks/suggestions 咨询信息/反馈/建议 Shall you have any problem accessing the folders, please let me knows.如果存取文件有任何问题请和我联系。Thank you and look forward to having your opinion on the estimation and schedule.谢谢你,希望能听到更多你对评估和日程计划的建议。Look forward to your feedbacks and suggestions soon.期待您的反馈建议!What

4、is your opinion on the schedule and next steps we proposed?你对计划方面有什么想法?下一步我们应该怎么做?What do you think about this?这个你怎么想?Feel free to give your comments.请随意提出您的建议。Any question, please dont hesitate to let me know.有任何问题,欢送和我们联系。Any question, please let me know.有任何问题,欢送和我们联系。Please contact me i

5、f you have any questions.有任何问题,欢送和我们联系。Your comments and suggestions are welcome!欢送您的评论和建议!Please let me know what you think?欢送您的评论和建议!Do you have any idea about this?对于这个您有什么建议吗?It would be nice if you could provide a bit more information on the users behavior.您假设是能够就用户行为方面提供更多的信息就太感激了!At

6、 your convenience, I would really appreciate you looking into this matter/issue.如果可以,我希望你能负责这件事情。3. Give feedback 意见反馈 Please see comments below.请看下面的评论。My answers are in blue below.我的答复已标蓝。I add some comments to the document for your reference.我就文档添加了一些备注,仅供参考。4.&

7、#160;Attachment 附件 I enclose the evaluation report for your reference.我附加了评估报告供您阅读。Attached please find todays meeting notes.今天的会议记录在附件里。Attach is the design document, please review it.设计文档在附件里,请评阅。For other known issues related to individu

8、al features, please see attached release notes.其他个人特征方面的信息请见附件。5. Point listing 列表 Today we would like to finish following tasks by the end of today:1.2.今天我们要完成的任务:1.2.Some known issues in this release:1.2.声明中涉及的一些问题:1.2.Our team here reviewed the newest SCM policy and has follow

9、ing concerns:1.2.我们阅读了最新的供给链管理政策,做出如下考虑:1.2.Here are some more questions/issues for your team:1.2.以下是对你们团队的一些问题:1.2.The current status is as following: 12目前数据如下: 12Some items need your attention:1.2.以下方面需提请注意:1.26. Raise question 提出问题 I have some questions about the report XX-XXX

10、我对XX-XXX报告有一些疑问。For the assignment ABC, I have the following questions:就ABC协议,我有以下几个问题:7. Proposal 提议 For the next step of platform implementation, I am proposing关于平台启动的下一步计划,我有一个提议I suggest we can have a weekly project meeting over the phone call in the near futur

11、e.我建议我们就一周项目开一个 会议。Achievo team suggest to adopt option A to solve outstanding issueAchievo团队建议应对突出问题采用A方法。8. Thanks note 感谢信 Thank you so much for the cooperation.感谢你的合作!I really appreciate the effort you all made for this sudden and tight

12、 project.对如此紧急的项目您做出的努力我表示十分感谢。Thanks for your attention!谢谢关心!Your kind assistance on this are very much appreciated.我们对您的协助表示感谢。Really appreciate your help!非常感谢您的帮助!9. Apology 抱歉I sincerely apologize for this misunderstanding!对造成的误解我真诚抱歉!I 

13、;apologize for the late asking but we want to make sure the correctness of ourimplementation ASAP.很抱歉现在才进行询问,但是我们需要尽快核实执行信息。商务英语电子邮件的正文写作应该遵循五C原则，即Correctness、Conciseness、Complete、Clarity和Courtesy原则。准确原则由于商务英语电子邮件涉及的是商务活动双方的权利、义务关系，其准确性对商务治理与沟通至关重要。具体而言，不仅电子邮件的英语语法、标点符号和拼写要做到准确无误，电子邮件内容还要表

14、达准确，以免引起误会纠纷。简洁原则简洁原则是商务英语写作最重要的原则，指在不影响完整性和礼貌性的前提下，尽量使用简单句子和简短词语。一封拖沓冗长、措词复杂的电子邮件既浪费写的时间，也会给阅读者带来不必要的麻烦，故商务英语电子邮件应以简明扼要为第一要务。在具体写作中，商务英语电子邮件呈现出的句法特征是句子结构简单明了，有大量省略句和不完整句。其词汇特征是用语简洁，语言简明扼要。另外，为了节约时间和空间，电子邮件中可使用缩略语，如U表示you，Pls表示please，Info表示information，Qty表示quantity，P“C表示piece，L“C表示LetterofCredit，FOB

15、表示FreeonBoard。例1 It is very difficult to sell man hole covers in France.This product must have the quality certificate issued in France.例2 Price：FOB Shanghai USD 96“PC.例3 Hope you can accept it.例1中的两个单句具有明显的因果关系，但写并不使用表达因果关系的连接词如since、because，这种舍长句、复合句，选短句、简单句，喜并列、弃从属的句法特征在商务英语电子邮件写作中十分常见。例2中缩略语的使用，

16、例3中不完整句的选择，反映了与普通商务信函相比，商务电子邮件更倾向于非正式文体，更为口语化。完整原则商务电子邮件内容应力求具体、明确、完整，提供读者所需要的信息，尤其像盘、询问贸易条件等需要回函的电子邮件，更需要清楚完整，因为只有包含具体信息的邮件，才能到达良好的沟通效果。邮件是否完整，可以用5W1H来检验，即who，when，where，what，why和how。清楚原则 商务英语电子邮件的写作要做到层次清楚，用词准确。具体表现在：例1 We will deliver your goods soon.礼貌原则商务英语电子邮件应遵循措词婉转、礼貌的原则。鉴于电子邮件直接影响到整个交易

17、的成败，买卖双方应十分注重措辞方式，要婉转、礼貌，使对方轻易接受。在写作电子邮件时，可以通过使用虚拟语气、委婉语气等方法迂回地表达观点，提出要求。例2 I would appreciate it if you could give me your best quotations for 65，000 pieces.委婉语气的使用，缓和了商务谈判的语气，既明确了自己的立场，又使对方的面子免于受损，语气自然诚恳，礼貌得体，很轻易为对方接受。常用的结束语有:考试大论坛1)Awaiting your good news,2)Looking forward to your early reply,3)H

18、oping to hear from you soon,4)We await your good news.5)I hope to hear from you very soon.6)We look forward to your reply at your earliest convenience.7)I look forward to our next meeting there in Los Angeles.8)Your early reply will be highly appreciated.9)Any other particulars wanted we shall be pl

19、eased to send you.10)The help you give me is sincerely valued.11)I hope everything will be well with you .12)Please let us know if you want more information.13)I hope you always enjoy yourself.14)I wish you very success in the coming year.15)Please remember me to your family.16)With best regards to

20、your family.17)All the best.本文来源:考试大网18)With love and good wishes.248 Park Street (寄信人住址) Taipei, Taiwan 105 September 8, 2002 (写信日期) Dear Susan, (称呼) I enjoyed reading your letter very much. Your friend, (结尾) Joe (签名) 1、信纸的右上角写上日期，如September 8，也常用简写Sep. 8；非正式的信件，年代常省略；正式的书信则不只会写上年代，还会把发信者的住址写在日期的上方

21、。 2、接下来在信纸的左方写收信人的称呼语，通常用Dear开始，再接着写名字(一般都用first name )，如Dear Susan (亲爱的苏珊)；至于名字的后面则通常打上逗号或留白。 3、称呼语写完后，通常会先空一行才开始写信的本文。 4、本文结束后，再写上结尾语，如See you (再见)、( With) Best wishes(祝你平安)、Yours always (永远是你的挚爱)、Yours ever (永远爱你的)、Your friend (你的友人)、Truly yours (挚友)、Sincerely yours或Yours sincerely或Sincerely (最诚挚的友人)、Love (爱人，防止用在两个男士间的信件)等。 1结尾语的第一个字母要大写，最后还要加上逗点。 2假设要针对收信的对象，将结尾语加以区分，则对于比较亲密的对方，可以用Sincerely yours、Yours sincerely或Since