新时代核心英语教程写作3教学课件unit6

oreurriculum新时代核心英语教程写作36BusinessmemosBusinessmemosUNITbusinessmemo商务备忘录memo/memorandum备忘录KeyTermsofficememo办公室备忘录MainContentsThestructureandformatTipsforbusinessmemowritingFunctionsofabusinessmemoTypesofbusinessmemos2.WritingabusinessmemowithhighlanguagequalityDifficultPoints1.UnderstandingthefunctionsofabusinessmemoFunctionsofabusinessmemoFunctionsofabusinessmemoAsshortnotes,businessmemosareessentiallyletterswrittenforcommunicationmainlywithinanorganizationtohandletheflowofinformationuptoasuperior,acrosstoanassociate,anddowntosubordinates.FunctionsofabusinessmemoBusinessmemosplayaveryusefulrolebyperformingthefollowingfunctions.Memosgiveinstructionsornotifyyourreadersofeventswhichhavehappenedorwillhappen.Memosremindstaffofanimportanttimeordate,suchasamonthlymeeting.Memosinformstaffofchangesinstaffroles,suchaspromotion,retirement,ordismissal.FunctionsofabusinessmemoMemosmakeroutinerequestsforanactionorexpenditure.Memosprovideapprovalofanactionorexpenditure.Memosclarifyapoint,explainaspecificproblemindetail,orproposeone’sownpointofview.Whatotherfunctionscanyouthinkof?FunctionsofabusinessmemoThestructureandformatThestructure

andformatAbusinessmemousuallypresentsinformationinaclearwaythatallowstherecipientstolearnimportantpointswithoutgoingintotoomuchdetail.ItusuallyconsistsoftwopartsunderthetitleMEMORANDUMorMemorandum:theheadingthebodyThestructureandformatMostbusinessmemosbeginwithastandardheadingthatcontainsfourcomponents.TO:Itisfollowedbythename(s)oftherecipient(s),alongwiththecorrespondingjobtitle(s)intheorganization.FROM:Itisfollowedbyyournameandjobtitle.Ifthememoisprinted,youmayaddyourhandwritteninitials.TheheadingMostbusinessmemosbeginwithastandardheadingthatcontainsfourcomponents.DATE:Itisfollowedbythedatewhenthememoiswritten.SUBJECT/RE:Itisfollowedbyabriefstatementofthemaincontentofthememo.TheheadingTheheadingofabusinessmemocanbestructuredinoneofthefollowingformats.TheheadingThefollowingaretwoexamplesintwodifferentformats.TheheadingInsomeorganizations,memosareclassifiedintoformalandinformalones.Theformalmemorandumisusuallyusedforcorrespondencesentoutwardfromtheorganizationorinsidetheorganization.Theinformalmemorandumisusuallyusedforinternalcorrespondencewithintheorganization.TheheadingIdentifyandcorrectthemistakesinthefollowingheadingofamemowrittenonMonday,July12,toPeterMatthews,presidentoftheboardofdirectorsofToseSteelCompanyLtd.,ontheplacementofofficers.ThewriterofthememoisThomasDough,generalmanagerofthecompany.Activity1Activity1TO:PeterMatthews,PresidentFROM:ThomasDough,GeneralManagerTDDATE:July12,2021SUBJECT:PlacementofofficersAnswerGenerally,twoorthreelinesbelowtheheadingcomesthebodyofthememo.Itgenerallyconsistsofthreesections:thepurpose/problemthedetails/solutionstheconclusionThebodyGenerally,thissectionistheintroductionorthepurposeofthememofollowedbyadescriptionoftheproblemathand.Eightnewprintershavebeeninstalledintheofficestoreplacetheoldones.IhavereceivedtheproposalfromWorldviewInsurance.Ithasbeennoticedthatsomeemployeesarestillsmokinginthemainoffice.Thepurpose/problemGenerally,thissectionprovidesdetailstosupportthepurposestatementorexplainsthestepsneededtosolvetheproblem.Toavoidanytrouble,pleasefollowthebookletofdirections.Thepremiumis$15,870,whichisaround40%to50%higherthantheotherbids.However,thecoverageismuchmorecomprehensiveandmoreinlinewithwhatourattorneysaysweneed.Thedetails/solutionsGenerally,thissectionstressesthegoalofthememoandstatesanyactionrequired.Pleasecontactmeifyouhaveanyquestions.Pleasegivemeacalltodiscussassoonasyoucan.Ilookforwardtoreceivingyourapprovalofthismatter.TheconclusionMostmemosendwiththeconclusion,butthepracticeofsomeorganizationsmayrequireorallowyoutowriteacomplimentaryclose.Sincerely,Yourssincerely,Regards,ThecomplimentarycloseAfterfinishingwritingtheheadingandthebody,youmayaddalineforapprovalsignaturefollowedbythedate.ApprovedbyJohnSmith

DateMarch24,2021AdditionalpartsIfamemoneedstobedistributed,thenlistthenamesofthecarboncopyafterorbelowccorDISTRIBUTION.cc:SalesManagerAdditionalpartsIfthereareattachmentsorlinks,identifythem.Encl:ThedetailedlocationforthemeetingAdditionalpartsThefollowingisasamplememothatcontainsonlytheessentialparts.ThestructureandformatArrangethenumberedpartsinthefollowingmemointhecorrectorderaccordingtotheirfunctionsinthememoandthenreformatthememo.Activity2SunshineSeafoodProductsLimitedINTEROFFICEMEMORANDUMTO:HirenBose,MarketingManagerFROM:RayGomrez,ManagingDirectorRGDATE:August25,2021 Subject:ExportofFishandLobstersArrangethenumberedpartsinthefollowingmemointhecorrectorderaccordingtotheirfunctionsinthememoandthenreformatthememo.Activity2Recently,IvisitedthemanufacturingplantsinSanDiegoandLosAngelesanddiscussedwiththeproductionmanagersthepossibilityofincreasingtheproductionsothatwecouldexporttheseitemstoChina.Theyseenodifficultyindoingsobutbeforetheytakeanydefinitestepsinthisdirection,theywouldliketohaveanestimateofthedemandforourproductsinChina.Arrangethenumberedpartsinthefollowingmemointhecorrectorderaccordingtotheirfunctionsinthememoandthenreformatthememo.Activity2WouldyoupleasecontactouragentsquicklyandletmehavetheestimatesbytheendofOctober?c.c.DivisionManagersTipsforbusinessmemowritingTipsforbusinessmemowritingBesidesconformingtothegeneralstructureandformatofamemodiscussedabove,youmayalsofindthefollowingtipshelpfulandrewarding.KeepyourreaderinmindEnsurelanguagequalityConformtoacorrectformatTipsforbusinessmemowritingMemosareusuallycirculatedwithinanorganization,orevenoutsidetheorganization.Memosmaygotopeoplewhomyoudon’tknowpersonally.Therefore,itisveryimportantthatyoukeepthelanguageappropriateforyourreaders.KeepyourreaderinmindInordertoletyourreadergraspthemessagequicklyandclearly,yourmemomustbeclear,concise,andtothepoint.Editruthlesslysothatyoucangeteverythingononepageasfaraspossible.Also,makesurethatyourgrammarandspellingarecorrect.EnsurelanguagequalityKeepyourmemowellstructuredandformattedinaccordancewiththerequirementsofyourorganization.ConformtoacorrectformatThememoonp.110iswritteninawrongtoneandstyle.Thelanguageiswordyandthestructureisnotclear.Rewriteitsbodysothatreaderscanquicklyandeasilyunderstanditsmessage.Activity3MEMORANDUMTO:AllEmployeesFROM:J.Miller,AccountingManagerJMDATE:January20,2021SUBJECT:ExpenseReportPreparation―NewProceduresThememoonp.110iswritteninawrongtoneandstyle.Thelanguageiswordyandthestructureisnotclear.Rewriteitsbodysothatreaderscanquicklyandeasilyunderstanditsmessage.Activity3Duetotheincreasedamountoftravel,wehaveanewprocedureforfillingoutexpensereports.Pleaseremembertodothefollowing:•Breakdownyourtripbydays.•Identifythepurpose.Ifyourtripismultipurposed,identifythedaysspecificallyspentoneachactivity.Thememoonp.110iswritteninawrongtoneandstyle.Thelanguageiswordyandthestructureisnotclear.Rewriteitsbodysothatreaderscanquicklyandeasilyunderstanditsmessage.Activity3•Ifyourhotelbillincludesmiscellaneousitemssuchasfoodortelephone,identifythemunderthemiscellaneouscolumn.Iftheformdoesn’thaveenoughroomunder“Miscellaneous,”usethespaceatthebottom.•Besuretoidentifythosechargesthatareeitherpaidbycompanycreditcardorprepaid.•Filloutthereportinink.Thememoonp.110iswritteninawrongtoneandstyle.Thelanguageiswordyandthestructureisnotclear.Rewriteitsbodysothatreaderscanquicklyandeasilyunderstanditsmessage.Activity3Yourassistancewillsavetimeforyourofficeandmine.Spendingfivemoreminutesonthisformwillgreatlyreducetheamountofpaperworkweallhavetodo.Thanks!JMTypesofbusinessmemosTypesofbusinessmemosThefollowingsamplesillustratesomecommontypesofbusinessmemos.AmemotorequestanactionondresscodeissuesTypesofbusinessmemosThefollowingsamplesillustratesomecommontypesofbusinessmemos.AmemotorequestanactionondresscodeissuesTypesofbusinessmemosThefollowingsamplesillustratesomecommontypesofbusinessmemos.AmemotoreportasurveyonahighwaycrossingTypesofbusinessmemosThefollowingsamplesillustratesomecommontypesofbusinessmemos.AmemotoreportasurveyonahighwaycrossingTypesofbusinessmemosThefollowingsamplesillustratesomecommontypesofbusinessmemos.AmemotoremindfacultyofworkinghoursTypesofbusinessmemosThefollowingsamplesillustratesomecommontypesofbusinessmemos.AmemotoremindfacultyofworkinghoursTypesofbusinessmemosSupposeyouarethemanagerofthehumanresourcesdepartmentofacompany.WriteamemotoTedRogers,themanagerofthefinancialdepartment,totellhimthatyouaregoingtointroducehimtotwonewemployees.Baseyourmemoontheinformationonp.114.Activity4Activity4MEMORANDUMTO:TedRogers,FinancialManagerFROM:MandyEdward,HumanResourcesManagerDATE:May5,2021SUBJECT:NewEmployeesTwonewemployeeshavebeenhiredtoworkintheFinancialDepartment.AmyMoorewillbeginworkonMay20,andTimJacksonwillbeginonJune5.AnswerActivity4Ms.Moorehasworkedfortwoyearsasanadministrativeassista