小组作业1会议组织分工

1、Organization of Conference2018 Zhengzhou International Urban design Conference666Group：666Student ：Linxi Wang Yige Li Miaokun Huang Wenjun Chen Junwei Ma Yu ZhongMentor：Mrs. Liu 01目 录CONTENTS0203IntroductionContribution to the Field Conclusion & LimitationIntroduction（简介）01PART Introduction2018 Zhen

2、gzhou International Urban design ConferenceConference Duration: September 18-21, 2018 Conference Venue: Zhengzhou International Convention and Exhibition Centre, Zhengdong New District, Henan ProvinceConference Theme: Shaping the Characteristic Features of Cities in the New EraConference Contents an

3、d Form: keynote speeches, themed forums and urban design exhibitionIntroduction010203keynote speechesthemed forumsurban design exhibition domestic and foreign well-known academicians and experts;mainly be domestic young and middle-aged experts and scholars;200 domestic and foreign excellent urban de

4、sign cases;IntroductionConference AgendaContribution to the Field 02PART Conference reception worksEvent preparation groupSteering groupSecurity GroupPromotional materials groupContribution to the Field Contribution to the Field NameTask(s)Why him/her (rationale)Support(Logistics & Resources)NoteYu

5、ZhongSteering GroupHave abundant experience of conferences Official connections, high authority, state fundsConfirm the main tasks and the forms consisting of the conferenceLi YigeEvent preparationHave strong leadership skills and be good at dealing with relationshipsUrban design expert, professiona

6、l exhibition consultant, accounting, etc.Control the progress of the preparation and control the budget does not exceed the budgetHuang MiaokunProduction of conference reception worksBe familiar with this kind of workEtiquette staff,conference staff,logistics staff,propaganda staff,equipment staff,t

7、raffic staff,venue staff,party staffAll staff should wear the logo, and familiarizing with the agenda or process, specific work arrangements, clear considerationsChen WenjunProduction of promotional materialsWork carefully and be familiar with this kind of workPhotography equipment, media production

8、 team, volunteers, etc.Pay attention to the confidentiality of documents and materials, data recovery and destructionMa JunweiTo provide security service Study judo for many years and work carefully Security equipment, security guards, doctors, volunteers, etc.be polite, Prepare contingency plan01 S

9、teering Group3 main tasks123To make the overall planningTo the approval of the arrangement planningTo the approval of the fundsGroup01 Steering Group1To make the overall planningThe form of conference:Keynote SpeechSeminarUrban Design Exhibition01 Steering Group1To make the overall planningFamous ex

10、perts and scholars of architecture will be invited at home and abroad01 Steering Group1To make the overall planningMain topics: the theory and practice of the urban design the characteristic preserve and organic update in city scape the education of urban design and development of Architectural tale

11、nts the new technology applied in urban design201 Steering GroupThe approval of the arrangement planningCoordinating the timetable of each groupConfirming the schedules of invitees301 Steering GroupThe approval of the fundsAssessing the expenses of the conferenceBalancing the proportion of each grou

12、p02 Event preparation groupPreparatory planning teamExecutive monitoring teamEvent preparation groupSecretariat02 Event preparation groupExecutive monitoring teamPreparatory planning teamSecretariatSpecial forum planningThe academic convener was served by academicians, masters and industry leaders,

13、and led the planning of the specific content of the forum.02 Event preparation groupExecutive monitoring teamPreparatory planning teamSecretariatSpecial forum planningUrban design exhibition planningThe academic convener was served by academicians, masters and industry leaders, and led the planning

14、of the specific content of the forum.Solicited and invited nearly 200 domestic and international outstanding urban design cases to participate.02 Event preparation groupExecutive monitoring teamPreparatory planning teamSecretariatConference reception groupPromotional groupSupervise and coordinating

15、the work of the three groupsSecurity group02 Event preparation groupExecutive monitoring teamPreparatory planning teamSecretariatBudgetary fundingControl expenditures and determine the amount of meeting chargesNon-personal member 1,500 yuan / personIndividual member 900 yuan / personThe conference r

16、eception work includesThe work before the conference registration and preparation works before the conference,The work during the conference, After the conference.03 Conference Reception works03 Conference Reception works Before the Conference103 Conference Reception works Before the ConferenceConfi

17、rmation of the list1203 Conference Reception works Before the ConferenceReservationsConfirmation of the list12303 Conference Reception works Before the ConferenceReservationsCollection of materialsConfirmation of the list123403 Conference Reception works Before the ConferenceReservationsCollection o

18、f materialsStaff ArrangementConfirmation of the list12354Organize a detailed overall organizational plansReservationsCollection of materialsStaff Arrangement03 Conference Reception works Before the ConferenceConfirmation of the list03 Conference Reception works During the ConferenceStaff Arrangement

19、sEtiquette staffConference staffLogistics staffPropaganda staffEquipment staffTraffic staff（driver）Venue staffParty staffAlternate staff 03 Conference Reception works After the ConferenceCleaning, renting items back03 Conference Reception works After the ConferenceEvacuationThe venue finishing recov

20、eryArrange a special person to pany the guests for check-out and provide vehicles for those in need04 Promotional materials groupWe need 1 leader and 5 members1234To design the on-site signsTo collect and arrange the participants report materialsTo release meeting information dynamicallyTo contact w

21、ith news medialeader5To organization the cultural performancesThe first one is responsible for the production of the live sign of the meeting, including guest ID, exhibition banner and report board background, and broadcasting the promotional video, guests PPT and other live-screening media.04 Promo

22、tional materials group1The second ones task is to collect and arrange the participants report materials, make the on-site process PPT, print the necessary materials, and help issue and guide at the site.04 Promotional materials group2The third person need to contact with the news media: on-site orga

23、nize the media to record the meeting agenda, forum, and the urban construction view of Zhengdong New area04 Promotional materials group3The forth one is responsible for the platform publicity: Before the start of the conference, the registration information will be published on the academic website

24、and the news website. During the conference, the progress of the meeting will be tracked. After the conference, the relevant news will be pushed.04 Promotional materials group4The last one is responsible for the organization of the cultural performances: He should contact to the local art groups and

25、 volunteers from Zhengzhou to participate in the e party .04 Promotional materials group505 Security GroupTo provide medical servicesMedical teamPower security teamSecurity teamTo conduct security checksTo maintain order in the hallTo deal with emergency05 Security GroupMedical teamPower security teamSecurity teamTo conduct secur