英文书信写作(精装版)

1、Writing Letters英文信封英文信封(Envelope)(Envelope)的写法的写法（Block Format Block Format 齐头式）齐头式）Zhao MinSichun UniversityChengdu, 610041P.R. of China Mr. Steven Chung No.252, Long St. San Francisco, U.S.A寄件人姓名和地址寄件人姓名和地址收信人姓名和地址收信人姓名和地址英文信封英文信封(Envelope)(Envelope)的写法的写法 （右缩式 Indented Format ）Zhao Min Sichun Uni

2、versity Chengdu, 610041 P.R. of China Mr. Steven Chung No.252, Long St. San Francisco, U.S.A寄件人姓名和地址寄件人姓名和地址收信人姓名和地址收信人姓名和地址英文地址的写法英文地址的写法和中文相反，口诀：由小到大和中文相反，口诀：由小到大(ex: (ex: 号号弄弄巷巷路路/ /街街城市城市国国家家) )号号 No. (Number)No. (Number)楼楼 F (Floor)F (Floor)室室 Rm. (Room)Rm. (Room)弄弄 Aly (Alley)Aly (Alley)巷巷 Ln.

3、 (Lane)Ln. (Lane)路路 Rd. (Road)Rd. (Road)街街 St. (Street)St. (Street)段段 Sec. (Section)Sec. (Section)区区 Dist. (District)Dist. (District)县县 CountyCounty市市 CityCity大道大道 Ave. (Avenue)Ave. (Avenue)省省 ProvinceProvince国家名国家名 地址的书写顺序是由小到大地址的书写顺序是由小到大: 第一行第一行写寄出信写寄出信人的门牌号码，写街道名称人的门牌号码，写街道名称;第二行第二行先写县市、先写县市、城镇名

4、称，再写省或州名称，往右空两个字母城镇名称，再写省或州名称，往右空两个字母的位置，再写上邮编。如果是寄往国外的信件，的位置，再写上邮编。如果是寄往国外的信件，第三行第三行写出寄信人所在国家的名称。写出寄信人所在国家的名称。如要说明信件由何种邮路递送或信件为何种类别，一般在信封正面的左下角注明。 航空航空 By Air Mail 挂号挂号 Registered 印刷品印刷品 Printed Matter 快件快件 Express 内有照片内有照片 Photo Enclosed如信件需由别人或单位转交给收信人，则需在转如信件需由别人或单位转交给收信人，则需在转交人前面加上交人前面加上C/O C/O

5、 （care ofcare of）后跟转交人的姓名）后跟转交人的姓名地址。如宋力托李娜转交一封信给李明，信封格地址。如宋力托李娜转交一封信给李明，信封格式为：式为：Song LiNo.1 Middle SchoolNantong, 226000Jiangsu Li MingC/O Li NaPeking UniversityBeijing, 100871练习填写信封练习填写信封 George Wang will write a letter to his pen pal(笔友), Mike Clinton. Mikes address(住址) is: 1025 Long Street, San

6、 Francisco, CA 94101, U.S.A. And Georges address is: 23, Alley4, Lane130, Sec.II Nanking East Rd. Taipei, Taiwan. Please write an envelope for him.George Wang 23, Alley4, Lane130, Sec.II Nanking East Rd. Taipei, Taiwan 104 Mike Clinton 1025 Long Street, San Francisco, CA 94101 U.S.A The Elements of

7、English Letter Writing 1. 信头信头 Heading/Letterhead 2. 写信日期写信日期 Date 3. 信内地址信内地址 (收信人收信人) Inside Address 4. 称呼称呼 Salutation 5. 正文正文 Body of Letter 6. 客套结束语客套结束语 Complimentary Closing 7. 署名署名 Signature 8附言附言（Postscript）,附件（附件（Enclosure） Heading 信头包括寄信人地址（通常写在信头包括寄信人地址（通常写在信笺的右上方）或某公司的名称、信笺的右上方）或某公司的名称、

8、地址、电话、电传、传真、邮编、地址、电话、电传、传真、邮编、电子信箱地址或网址等。电子信箱地址或网址等。 Date 日期应写在寄信人地址下方，表达方式日期应写在寄信人地址下方，表达方式各不相同。通常英式按日各不相同。通常英式按日/月月/年的顺序，年的顺序，而美式按月日年的顺序。注意：年份写而美式按月日年的顺序。注意：年份写全，不可省略；月份用英文单词表示，全，不可省略；月份用英文单词表示，不可用数字替代（一般信函可缩写，较不可用数字替代（一般信函可缩写，较正式的公函需写全）；日期用阿拉伯数正式的公函需写全）；日期用阿拉伯数字基数词表示即可，如字基数词表示即可，如May 7,2006; 23 S

9、eptember, 2005 日期的几种写法：aJuly 7，1998 b1st October, 1998 c30 Nov., 1997 dSep. 3rd, 1999 特别注意英文书信日期应紧接着写信人地址下一行，不能像写中文书信那样写在书信签名之后，这是很多学生的常见错误。 月份 ：除May，June，July外， 其它的月份都由其前三个字母表示， September是钱四个字母。 JanuaryJan 一月 dnjuri FebruaryFeb 二月 februri MarchMar. 三月 m:t AprilApr 四月 eiprl May May 五月 mei June Jun.

10、六月 du:n July Jul. 七月 du(:)lai AugustAug 八月 :gst SeptemberSept九月 sptemb OctoberOct 十月 ktub NovemberNov 十一月 nuvemb DecemberDec 十二月disemb Inside Address 信内地址应写在信笺左上方，与信封上信内地址应写在信笺左上方，与信封上的地址完全一致。第一行写收信人姓名的地址完全一致。第一行写收信人姓名（称呼语（称呼语+ +全名）；商务信函中还需另起全名）；商务信函中还需另起一行写出职务；收信人地址应确切完整。一行写出职务；收信人地址应确切完整。Arrange t

11、he following information into letterhead or inside address:China/Beijing 100021/Beijing Metal/President/ Lin Fang/ East lane/ 234Lin Fang President of Beijing Metal 234 East lane, Beijing 100021 ChinaSalutation 称呼应写在信内地址下，其左边要与信内称呼应写在信内地址下，其左边要与信内地址第一行对齐。英文书信的称呼一般都地址第一行对齐。英文书信的称呼一般都是以是以Dear 或或My dea

12、r开头的。开头的。 1.亲近熟悉的人亲近熟悉的人: Dear/My dear +称呼或名称呼或名字。字。 2 长辈、关系一般、不相识：长辈、关系一般、不相识：Dear+“先生先生/女士女士/教授教授” 3 机关、团体、公司、工厂或学校：机关、团体、公司、工厂或学校：Dear Sir or Madam, To Whom It May concern. 有有时直接用时直接用 Gentlemen(复数复数)。对父母、兄弟、姐妹等；对父母、兄弟、姐妹等；a aFather, Father, b bMy dear Mother, My dear Mother, c. Dear Sister, c. De

13、ar Sister, d. Dear Tom, d. Dear Tom, 对亲戚：对亲戚：a aMy dear Auntie, My dear Auntie, b bDear Cousin, Dear Cousin, c cMy dear Cousin, My dear Cousin, 对朋友、同学对朋友、同学a aMy dear friend, My dear friend, b bDear Mr Jackson, Dear Mr Jackson, c cMy dear Mr Jackson, My dear Mr Jackson, d dDear Sir, Dear Sir, 对未婚女子：

14、对未婚女子：a aDear Miss Luce, Dear Miss Luce, b bMy dear Miss Luce, My dear Miss Luce, 对一般女子，不论是否结婚：对一般女子，不论是否结婚： a aMadame, Madame, b bDear Madame,Dear Madame, 对已婚女子：对已婚女子： a aDear Mrs Helen Jackson, Dear Mrs Helen Jackson, b bMy dear Mrs Helen Jackson,My dear Mrs Helen Jackson, 对公司、工厂、学校等：对公司、工厂、学校等： a

15、 aDear Sirs, Dear Sirs, b bSirs, Sirs, c cGentlemen, Gentlemen, Body 语言要得体，简单明了，措词礼貌。语言要得体，简单明了，措词礼貌。称呼下面隔一两行开始写正文。一般称呼下面隔一两行开始写正文。一般说来，开头直接表达写信的目的，中说来，开头直接表达写信的目的，中间对目的具体说明，结尾表达希望祝间对目的具体说明，结尾表达希望祝愿等。愿等。 根据根据英国英国传统做法，传统做法，缩头式缩头式要在信文每一段要在信文每一段缩进五或六个字母的空间，有时可能会缩进缩进五或六个字母的空间，有时可能会缩进更多。更多。 段与段之间不空行。段与段之

16、间不空行。 齐头式齐头式在在商务英语书信商务英语书信中使用得非常普遍。中使用得非常普遍。它的突出特点就是开头顶格写，段与段之间它的突出特点就是开头顶格写，段与段之间空两到三行，以便于区分。空两到三行，以便于区分。常用的开头语有常用的开头语有： I have received your letter of July Ist. I have received your letter of July Ist. 7 7月月1 1 日来信已经收悉。日来信已经收悉。 I have the pleasure to tell you that . I have the pleasure to tell you

17、 that . 很高兴告诉你很高兴告诉你。 I am very much delighted to receive your I am very much delighted to receive your letter. letter. 非常高兴收到你的来信。非常高兴收到你的来信。It is my honor to inform you that It is my honor to inform you that 很荣幸告诉你很荣幸告诉你。 常用的结束套话有： 1.I am looking forward to hearing from you 盼早日回信。盼早日回信。2.Wish best

18、 regards. 祝好。祝好。 3.Thank you for your help 感谢你的帮助！感谢你的帮助！ 4.Wish my best wishes for your success. 祝你成功。祝你成功。 5.Wishing you a happy holiday. 祝假日愉快！祝假日愉快！ 6.Hoping to hear from you soon. 希望能尽快希望能尽快收到你的回信。收到你的回信。 aWaiting for your good news, bLooking forward to your early reply, cHoping to hear from yo

19、u soon, dHoping you are enjoying good health, eRegretting that I cant give you a more favorite reply, fRegretting the trouble Im causing you, gWishing you every success, hWishing you a pleasant journey, iWishing you a happy New Year, 结束语在正文之后隔一两行的偏右方开始写结束语在正文之后隔一两行的偏右方开始写出。开头字母用大写，以后的字母用小写，最出。开头字母用大

20、写，以后的字母用小写，最后一后一个词后面用逗句。个词后面用逗句。 常用的结束语有：常用的结束语有： 一般非正式的关系：一般非正式的关系： Yours sincerely,（真诚地（真诚地 ） 上级和长者：上级和长者： Yours respectfully,（恭敬地（恭敬地 ） Faithfully yours,（忠实（忠实,诚心诚意）诚心诚意）结束语（结束语（Complimentary CloseComplimentary Close） 亲密的关系： Love, Yours love, Yours Affectionately,（热情地（热情地,体贴地体贴地 ） With love, Lovi

21、ngly yours, Yours ever, Yours truly, Yours faithfully, Most sincerely, Faithfully yours,在结束语的下方是签名，先手写出，再打出在结束语的下方是签名，先手写出，再打出来。如果收信人不认识写出信人，可以在来。如果收信人不认识写出信人，可以在署名前用括号标出署名前用括号标出Mr.、Miss或或Ms。在名。在名称下面可注上头衔。称下面可注上头衔。如：如： Yours sincerely, Yours sincerely, Lucy Blake (Lucy Blake (手写手写) ) Lucy Blake (Mis

22、s) (Lucy Blake (Miss) (打印打印) ) Sales ManagerSales Manager署名（署名（SignatureSignature） 在信件正文写作时可能漏掉了某些事，或临时发在信件正文写作时可能漏掉了某些事，或临时发生了某事需要补充时，可以在信下面左下方写出上生了某事需要补充时，可以在信下面左下方写出上P.S.P.S. 如果随信有附件可在爱左下端注明。如：如果随信有附件可在爱左下端注明。如： Enclosure:1.Invoice(Enclosure:1.Invoice(发票发票) ) 2.Resume( 2.Resume(个人简历个人简历) )附言（附言（P

23、ostscriptPostscript）, ,附件（附件（EnclosureEnclosure） Block format 齐头式xxxx (letterhead)June 3, 2005 (date)xxxx ( inside address)Dear xx, (salutation)We received your xxxx (body)Yours sincerely (complimentary close)XX (signature)Joe (printed name) Modified Format 改进改进/混合格式混合格式 xxxx (letterhead) June 3, 20

24、05 (date)xxxx ( inside address)Dear xx, (salutation) We received your xxxx (body) Yours sincerely XX (signature) Joe (printed name)WritingPractical WritingDear Sir/Madam, Im writing in response to your advertisement for a PA / Secretary to the Managing Director. Although I did not have to travel in

25、my previous job, I would be very willing to do so.I will be available for interview at any time, and look forward tohearing from you. Yours faithfully, William Jeremy SmithPeace HotelLing Gong Road 1818Beijing, ChinaMail box No.23, GX universityNanning, Guangxi , China27 Jan, 2008缩进式缩进式发信人地址及发信日期收信人

26、姓名和单位地址WritingPractical WritingDear Sir/Madam,Im writing in response to your advertisement for a PA / Secretary to the Managing Director. Although I did not have to travel in my previous job, I would be very willing to do so.I will be available for interview at any time, and look forward tohearing f

27、rom you.Yours faithfully,William Jeremy SmithCompact System96 Rosewall Drive, South town, SO3 4BTMail box No.23, GX universityNanning, Guangxi , China27 Dec, 2007齐头式齐头式 书信写作的五点要求：书信写作的五点要求：1、开门见山说意图2、咨询/ 建议1、2、3、3、不同内容可分段4、感谢客气不可少5、期待回信成老套 开头段开头段（简单版）（简单版）1、告知对方你的身份（假如对方不认识你）Dear Sir/ Mr. Smith, I w

28、as a student at your college, enrolled in Philosophy Department./ I am a at your/ I am a at your college, enrolled in the course./ My name is, I am 2、问候收信人（假如他/她是你的朋友）Dear Tom, Hello / Hi. How are you? / I hope everything is fine. / How are things going with you?/ How are you getting on in / getting

29、 along with.? 3. 解释写信的原因（1）致谢：Thank you for your letter about studying in Canada.I am writing to tell you how grateful I am forI would like to thank you most sincerely for（2）抱怨：I am writing to complain about the poor service at your dining-room.I wish to make a complaint aboutI am writing to draw yo

30、ur attention to.（3）致歉： I am writing to you because I am unable to.I am terribly sorry that. I would like to express my apologies for not being able to.4）询问： I would like to obtain/ request/ seek/ inquire some information about I am writing to ask if you can do me a favor. I would like some detailed

31、information on/about. 开头段（具体版） 1 投诉信的开头常用句式和套话I am writing to inform you that I am dissatisfied with your 投诉信的结尾常用句式和套话I understand you will give immediate attention to this matter.I would like to have this matter settled by the end of 2、询问信询问信的开头常用句式和套话I would be most grateful if you could send me

32、information regarding/concerning I am writing to see if it is possible for you to provide me with information regarding 询问信的结尾常用句式和套话Your prompt attention to this letter would be highly appreciated.I am looking forward to hearing from you. 3、请求信请求信的开头常用句式和套话I am writing to seek for your assistance i

33、n 请求信的结尾常用句式和套话I would like to thank you for your generous help in this matter . 4、道歉信道歉信的开头常用句式和套话I am writing to apologize for I am writing to say sorry for 道歉信的结尾常用句式和套话I sincerely hope that you will be able to think in my position and accept my apologies. 5、感谢信感谢信的开头常用句式和套话I would like to convey

34、 in this letter my heartfelt thanks to you for 感谢信的结尾常用句式和套话I must thank you again for your generous help. 6、 建议信建议信的开头常用句式和套话I am writing to express my views concerning You have asked me for my advice with regard to and I will try to make some conducive suggestions.表达建议常用句式和套话I feel that it would b

35、e beneficial if I would like to suggest that I would recommend(推荐) that If I were you, I would You may consider doing 建议信的结尾常用句式和套话I would be ready to discuss this matter to further details. 7、求职信求职信的开头常用句式和套话I am writing to express my interest in your recently advertised position for a waitress 求职信

36、的结尾常用句式和套话Thank you for considering my application and I am looking forward to meeting you.If you need to know more about me, please contact me at 8、推荐信推荐信的开头常用句式和套话I would like to present for your consideration in your search for a qualified manager.With reference to your requirements, I shall, wit

37、hout reservation, recommend as an ideal candidate.推荐信的结尾常用句式和套话Therefore, I dont hesitate to recommend as the right person for your consideration.Any favorable consideration to this letter would be considered a personal favor. 9、 寻找失物信寻找失物信的开头常用句式和套话I am writing this letter to see if it is possible

38、for me to have my camera back.寻找失物信的结尾常用句式和套话I would really appreciate it if you could 10、邀请信邀请信的开头常用句式和套话I am writing to invite you to I wonder if you could come 邀请信的结尾常用句式和套话My family and I would feel honored if you could come.We would be looking forward to your participation in the party.I really

39、 hope you can make it. 结尾段：结尾段： 1、发出请求（1）Please give this matter your immediate attention. （2）I would very much appreciate it ifas soon as possible.2、提供帮助（回复咨询类等）（1）I hope thesewill be helpful, and please feel free to contact me for more information. （2）will be taking responsibility for you and if y

40、ou should need any assistance, she/he will be pleased to help you3、 再次表示歉意或感激（1）Thank you for your kind assistance.（2）Please accept my heartfelt thanks and deepest gratitude, now and always.（3）I am sorry that I cannot, and trust that you will understand.（4）In addition, let me apologize for any incon

41、venience I may have caused.（5）Once again, I am sorry for any inconvenience caused.4、 期盼回信： （1）I look forward to your prompt response. （2）Looking forward to a prompt reply,（3）I expect to hear from you very soon. （4）I hope to receive your reply shortly.正文：正文：1.1.过渡词过渡词1. 表示叙事顺序表示叙事顺序 first, second, la

42、stly, . firstly, secondly, lastly, to begin with, next, finally, 2. 表示补充意思表示补充意思 besides, moreover, furthermore, in addition, whats more most important of all, last but not least3. 表示结果表示结果 therefore, consequently, as a result 4. 表示对照表示对照 however, while（而）（而） for one thing, for another, on the one h

43、and, on the other hand , 5. 表示例证表示例证 for example, for instance6. 表示部分 some people , (and) other people some, others, and still others7. 表示总结 in a word, in short, in my opinion例如：（标准八股文，扩张的写法 ） There are three chief reasons for the changes that have taken place in our life. First, with the rapid deve

44、lopment of economy, peoples living standard has been greatly improved. Second, most people are well paid and they can afford to buy what they need. Lastly, more and more people prefer to enjoy modern life.正文：正文：2.2.中间的中间的1212个基本句式个基本句式 1表示原因表示原因 1）There are three reasons for this 2）The reasons for t

45、his are as follows 3）The reason for this is obvious 4）The reason for this is not far to seek 5）The reason for this is that 6）We have good reason to believe that 例如：例如： There are three reasons for the changes that have taken place in our life Firstly，peoples living standard has been greatly improvedS

46、econdly， most people are well paid， and they can afford what they need or like Last but not least，more and more people prefer to enjoy modern life 2表示好处表示好处 1）It has the following advantages 2）It does us a lot of good 3）It benefits us quite a lot 4）It is beneficial to us 5）It is of great benefit to

47、us 例如：例如： Books are like friendsThey can help us know the world better， and they can open our minds and widen our horizonsTherefore， reading extensively is of great benefit to us 3表示坏处表示坏处 1）It has more disadvantages than advantages 2）It does us much harm 3）It is harmful to us 例如：例如： However，everyth

48、ing divides into two. Television can also be harmful to us It can do harm to our health and make us lazy if we spend too much time watching television.4表示重要、必要、困难、方便、可能表示重要、必要、困难、方便、可能 1）It is important（necessary，difficult，convenient， possible）for sbto do sth 2）We think it necessary to do sth 3）It p

49、lays an important role in our life 例如：例如： Computers are now being used everywhere，whether in the government， in schools or in businessSoon， computers will be found in every home， too We have good reason to say that computers are playing an increasingly important role in our life and we have stepped

50、into the Computer Age 5表示措施表示措施 1）We should take some effective measures 2）We should try our best to overcome（conquer）the difficulties 3）We should do our utmost in doing sth 4）We should solve the problems that we are confronted（faced）with 例如：例如： The housing problem that we are confronted with is bec

51、oming more and more serious Therefore，we must take some effective measures to solve it 6表示变化表示变化 1）Some changes have taken place in the past five years 2）A great change will certainly be produced in the worlds communications 3）The computer has brought about many changes in education 例如：例如： Some chan

52、ges have taken place in peoples diet in the past five years The major reasons for these changes are not far to seekNowadays， more and more people are switching from grain to meat for protein， and from fruit and vegetable to milk for vitamins7表示事实、现状表示事实、现状 1）We cannot ignore the fact that 2）No one c

53、an deny the fact that 3）There is no denying the fact that 4）This is a phenomenon that many people are interested in 5）However，thats not the case 例如：例如： We cannot ignore the fact that industrialization brings with it the problems of pollution To solve these problems， we can start by educating the pub

54、lic about the hazards of pollution The government on its part should also design stricter laws to promote a cleaner environment 8表示比较表示比较 1）Compared with A，B 2）I prefer to read rather than watch TV 3）There is a striking contrast between them 例如：例如： Compared with cars， bicycles have several advantage

55、s besides being affordableFirstly， they do not consume natural resources of petroleumSecondly， they do not cause the pollution problemLast but not least， they contribute to peoples health by giving them due physical exercise 9表示数量表示数量1）It has increased（decreased）fromto 2）The population in this city

56、has now increased （decreased）to 800，000 3）The output of July in this factory increased by 15 compared with that of January 例如：例如： With the improvement of the living standard， the proportion of peoples income spent on food has decreased while that spent on education has increasedFrom the graph listed

57、 above， it can be seen that student use of computers has increased from an average of less than two hours per week in 1990 to 20 hours in 2000 10. 表示看法表示看法 1）People have（take，adopt，assume）different attitudes towards sth 2）People have different opinions on this problem 3）People take different views o

58、f（on）the question 4）Some people believe thatOthers argue that 例如：例如： People have different attitudes towards failure. Some believe that failure leads to success. Every failure they experience translates into a greater chance of success at their renewed endeavor. However, others are easily discourage

59、d by failures and put themselves into the category of losers.11表示结论表示结论1）In short，it can be said that 2）It may be briefly summed up as follows 3）From what has been mentioned above，we can come to the conclusion that 例如：例如： From what has been mentioned above， we can come to the conclusion that examina

60、tion is necessary, however, its method should be improved. 注：例句注：例句1可用于任何一个段落的结论句；例句可用于任何一个段落的结论句；例句3则多用文章结论段的第一句。则多用文章结论段的第一句。 12套语套语 1）Its well known to us that 2）As is known to us， 3）This is a topic that is being widely talked about 4）From the graph（table，chart）listed above，it can be seen that 5）