英文电子邮件格式

1、英文电子邮件格式Dear Mary,This is Tom.Look forward to see ing you soon.Best regards,Tom Yu以上每一行，或者每个段落，都是左对齐的例子：一、主题主题Subject丨框的内容应简明地概括信的内容，短的可以是一个单词，如greetings ；长的可以是一个名词性短语，也可以是完整句，但长度一般不超过35个字母。YES : Supplier trainingNO : professional trainees from sister company should abide by rule of local company太长主

2、题框的内容切忌模糊不清。NO :像 News about the meeting 这样的表达，YES : 应改为 Tomorrow's meeting canceled 。一般来说，只要将位于句首的单词和专有名词的首字母大写即可。另外一种较为正规的格 式可将除了少于5个字母的介词、连接词或冠词之外的每一个单词的首字母大写。YES : New E-mail Address Notification ； Detailed calculationNO : detailed calculation视信的内容是否重要，还可以开头加上URGENT或者FYI For Your In formatio

3、n，供参考，女口： URGENT : Submit your report today!二、称呼1、 E-mail 一般使用非正式的文体，因此正文Body丨前的称呼Salutation丨通常无须 使用诸如Dear Mr. John之类的表达。在同辈的亲朋好友或同事间可以直呼其名，但对长 辈或上级最好使用头衔加上姓。YES : Tommy，或者Mr. Smith。2、称呼和正文之间，段落之间，正文和信尾客套话之间一般空一行，开头无须空格。如：Jimmy,I received your memo and will discuss it with Eric on Wednesday.Best,Dav

4、id3、 人家的名字千万不要错，老一辈的看到名字错就干脆撵去垃圾桶.同样，头衔都不要错. 头衔或学位，任择其一吧.以下是一样的：Howard E. Wyatt, Dr. Howard E. Hyatt4、多过一个男人，用Messrs,就是Misters的意思，不过不要跟名字,跟姓就行啦.YES: Messrs. Smith, Wyatt, and Fury。女人呢？ YES :用 Mesdames, Mmes., or Mses.同样不要跟名字.例子：Mses. Farb, Lionel, and Gray。男女一齐呢？弄清楚称呼就行.例如：Dr. and Mrs. Harold Wright

5、 ； Mr. Harold Wright and Dr. Margaret Wright ； Mr. and Mrs. Harvey Adams-Qui nn 。5、 有人有自己头衔就要跟紧，例如有人有荣誉学位就不喜欢用一般的头衔，有时大头不知 道对方头衔，干脆用Ms.算了 . Ms. Sarah Gray6、职衔短可以一行过，长就下一行吧.例如：Ken Gree n. Preside nt / Ken Gree n / Vice Preside nt of Intern ati onal Operati onsNO : Ken Gree n / Vice Preside nt of Un i

6、com ChinaYES : Ken Green / Vice Preside nt, Un icom Chi na7、 老外的名字有时有Jr.或Sr.,之前的逗点是随你喜欢的，以下都是正确，不要笑人：YES : Michael J. Smith, Jr. /Michael J. Smith Sr.8、用人家的名字总好过人家的头衔称呼.如果没有名字，或者是很正规信的信件，可以考虑 这些：Dear Committee Member:Dear Meeti ng Pla nner:Dear Colleagues: To All Sales Reps:To Whom It May Concern:De

7、ar Sir or Madam:Dear Madam or Sir:Dear Purchas ing Age nt:如果是全公司：YES : Gentlemen or Ladies: Ladies or Gentlemen:9、有时见到人家用冒号就说人家错，其实也未必啊，看：YES : Dear Mr. Jones:非常正规Dear Joan:Dear Jim, Jim,非正规二、拼写1、E-mail的非正式的文体特点并不意味它的撰写可以马虎行事，特别是给长辈或上级写 信，或者撰写业务信函更是如此。写完信后，一定要认真检查有无拼写、语法和标点符号 的误。当然Outlook Express等软件

8、的'拼写检查'功能可以助你一臂之力。2、外国国名尽量用大写.是为尊重,也方便邮差.3、标点要准确NO : He did not make repairs, however, he continued to monitor the equipment.YES : He did not make repairs; however, he continued to monitor the equipment.4、大小写要注意非必要，不要整个字都是大写，除非要骂人。NO : MUST change to OS immediately.外国人就觉得不礼貌和喝令人一样。YES:要强调的话，

9、用底线，斜字，粗体就可以了。四、结尾局部A、书信的结尾致意要留意，弄清大家的关系才选择用词，例子：1、Very Formal非常正规的例如给政府官员的Respectfully yours, Yours respectfully,2、Formal正规的例如客户公司之间啦Very truly yours, Yours very truly, Yours truly,3、Less Formal不太正规的例如客户_Si ncerely yours, Yours sin cerely, Sin cerely, Cordially yours, Yours cordially, Cordially,4、I

10、n formal非正规的例如朋友，同事之类Regards, Warm regards, With kin dest regards, With my best regards, My best, Give my best to Mary, Fon dly, Than ks, See you n ext week!有时在we, I, and you之间选择是很烦的事-如果是公司代表联络生意之类，可以用：Wewill reimburse you for these legal expe nses. Sin opec will reimburse you for these legal expe n

11、ses. 如果单纯说你自己，可以用：I found the brochure very in formative. 有时可以 一起用啦.: We are pleased to offer you the position of sales director, and I am looking forward to our Tuesday morning meeti ng.那么I和you呢?好烦好烦.一般来说，收信人的利益比拟重要，名义上都要这样想.给人尊重 的语气就一般不会错了 .多用you有时会有隔膜的感觉.You will be pleased to learn that you have

12、 been selected to serve on our advisory board. Your prompt response will be appreciated. 好似欠你一样I am pleased that our board has selected you as the best qualified can didate to serve on our advisory board. I hope you 'lagree to serve. 这就友善多了 Your book was well written and comprehensive. 不用你来判断我呀

13、I thoroughly enjoyed your book and found an answer to every one of my questions about performanee appraisals. 客气一点，人家受落总之，语气和宾词的运用得当能决定你的礼貌程度.B、 信尾客套话Complimentary close通常也很简明。常常只须一个词，如：'Thanks'， 'Best'，'Cheers'，不需要用一般信函中的'Sincerely yours'或'Best regards' 0C、签名

14、：不要把Mr., Ms., Mrs., Dr.之类一起签,人家会笑你的签名也看信件的语气. 给朋友或公司客户，签Bill也可以,给陌生人就最好用Gates或者Bill Gates啦.五、其它考前须知：A、文法1、切忌主客不分或模糊例子： Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipme nt.应改为： Deciding to rescind our earlier estimate, we have updated our report to i

15、nclude $40,000 for new equipment. We 我们是主语，不是 report。2、句子不要凌碎例子：He decided not to audit the last ten con tracts. Because of our previous objecti ons about complia nee.应该连在一起。3、结构对称，令人容易理解。例子:The owner questioned the occupant's lease intentions and the fact that the con tract had bee n altered wi

16、th ink markin gs.应改为：The owner questioned the occupant's lease intentions and ink alterations of the con tract.4、单复数不要搞乱，不然会好刺眼，看不舒服。例如： An authorized person must show that they have security clearanee.5、动词主词要照应。想想这两个分别：1This is one of the public-relations functions that is under budgeted.2This

17、is one of the public-relations functions, which are under budgeted.6、时态和语气不要转变太多。看商务英语已经是苦事，不要浪费人家的精力啊。7、选词正确像affect和effect，operative和operational等等就要弄清楚才好用啦。8、地址上的数字直接用阿拉伯数字吧，除了 One,例子：127 Ninth Avenue, North127 E. 15 Street5 Park Ave nueOne Wingren Plaza556 - 91 StreetB、文体1、可读性：对象是大学程度的话，用高中的英文就行，不

18、要以为人人都是语言大师，多 用短句15-20字吧，技术性的字,就更加要简单易明.2、 注意段落的开头一般来说，重要或强调的事情都放在信件或段落的开头，而句子就放在 最尾.例女口 : 1 .Because he was un able to atte nd the meeti ng pers on ally, he forwarded his con gratulati ons on cassette tape.2.He forwarded his congratulations on cassette tape because he was unable to atte nd the meet

19、 ing perso nally.两者强调的事情就有分别了 .3、 轻重有分，同等重要的用and来连接，较轻放在次要的句子里.4、意思转接词要留神.例如:but 相反,therefore 结论,also 增添,for example 说明. 分不清 furthermore 和 moreover 就不要用啦.5、句子开头不要模糊不清的主词。例子:These decisions have been a big disappointment to the committee members. They have delayed further action. They 是指什么呀？开头少用 this, that, it, they,或 which.6、修饰词的位置要小心，例女口 : He could only reimburse the cost after July 15.应为 He could reimburse the cost only after