精简版2-国际会议交流英语综合知识

1、1中国石油大学（华东）文学院研外教部中国石油大学（华东）文学院研外教部-孙玉超孙玉超2uBrief Introduction of ConferenceuObtaining Conference InformationuKeeping up Pre-/Post- conference CorrespondenceuReading Manuscripts uBeginning and Ending the SpeechuDelivering the SpeechuAsking and Answering QuestionsuFormality in Conference34Keeping up

2、Pre-/Post- conference CorrespondencePre-conference Correspondence 会前通信会前通信u Whom to Correspond withu What to Correspond about Making inquiries 咨询咨询 Explaining reasons 解释解释 Specifying requests 具体要求具体要求u How to Correspond E-mails 5 The secretary-general The chairperson Different committees. The known

3、acquaintance Some designated convenors (会议联系人召集人) 67 the cancellation for the registration the disagreement to the paper presentation arrangement changing the time or mode of the oral presentation arrangement making some changes in the submitted paper application for financial assistance post-confer

4、ence joint researches by-the-way visit to another concurrently-held conference 8 Letters for Inquiry Dear Dr. Zhang, I am the postgraduate student of Tianjin Polytechnic University, P. R. China. It is more than two months since I sent to you my paper, but I have not received any information yet. As

5、far as I know one can be invited to the symposium only when his paper is accepted. In order to make necessary preparations for the meeting as early as possible, I would like to be informed of the paper status of my submitted paper. Yours sincerely, 9Dear Professor Smith, I am the Deputy Director of

6、the Zhong-yuan Institute of Acoustics(声学研究所） in Zhengzhou, China. Since we have been undertaking researches on underwater imaging and ultrasonic non-destructive testing（水下成像和超声无损检测 ） for many years, we are very much interested in attending the Twelfth International Symposium on Acoustical Imaging, w

7、hich is to be held in London, dated 5-11th July, this year. We should be very much obliged if you could kindly give us information on the deadline for the submission of abstracts, papers, and other written materials. I am looking forward to hearing from your soon. Sincerely yours, (signature) printe

8、d name10Dear Mr. Jannotta,I have learned from Progress in Physics（物理学进展）, No.12, 1997 that the International Conference on Thermodynamics热力学 will be held in Sydney, Australia, from December 4 to 12, 1999. I would appreciate receiving the call for papers, circulars通函 and other details of the conferen

9、ce. I thank you in anticipation of an early reply. Yours sincerely, (signature) printed name 11Dear Dr. Helps, Many thanks for your letter of July 5. We have learned that following the Sixth International Conference on Pattern Recognition模式识别, there will be two additional conferences to be held in G

10、ermany: (1) IEEE（Institute of Electrical and Electronics Engineers）电气与电子工程师协会 Workshop on Applied Time Series Analysis (Technical University, Munich, October 23, 1996) and (2) ISMIII International Symposium on Medical Imaging and Image Interpretation 医学成像与成像判读(International Congress Center Berlin, O

11、ctober 26-29, 1996). Would you kindly advise us whom we could contact for the full details of the two conferences? Sincerely yours, (signature) printed name12131.信信头头2.日期日期3.收信人姓名收信人姓名4.封内地址封内地址5.称呼称呼6.邀邀请请目的目的7.会会议议安排安排8.联联系信息系信息9.希望及邀希望及邀请请10.结结束束语语11.写信人手写写信人手写签签名名12.写信人印刷体写信人印刷体签签名、名、职职位及位及单单位位1

12、4 An Invitation Letter Language Centre The Hong Kong University of Science and Technology Clear Water Bay, Kowloon, Hong Kong January 12,2004Professor John SmithCentre of English Language EducationThe University of Nottingham,University Park,Nottingham,NG7 2RD.UK15Dear Professor Wang, On behalf of t

13、he Ohio State University and the IEEE Computer Society, I would be very pleased to invite you to attend and chair a session of the forthcoming 2004 International Conference on Parallel Data Processing to be held in Bellaire, Michigan, from October 25 to October 28, 2004. You are an internationally a

14、cclaimed scholar and educator. Your participation will be among the highlights of the Conference. We sincerely hope that you could accept our invitation. As you know, this is the 10th anniversary of the Conference and we plan to make it a truly international meeting. We have accepted many papers fro

15、m several foreign countries, including two from China. If you can come, please let us know as soon as possible, since we have to prepare the final program soon. We are looking forward to your acceptance. Sincerely yours, Peter White 1617181.信信头头2.日期日期3.收信人姓名收信人姓名4.封内地址封内地址5.称呼称呼6.重述邀重述邀请请内容并表达感内容并表达

16、感谢谢7.表示接受表示接受8.会会议议的祝愿的祝愿9.结结束束语语10.写信人手写写信人手写签签名名11.写信人印刷体写信人印刷体签签名、名、职职位及位及单单位位19Dear Dr.Rose Zimbardo, I have received your letter dated December 28, 2004, inviting me to attend the First International Conference on Wireless Innovations: New Technologies and Evolving Policies to be held in Birmin

17、gham, England, July, 18-20,2005. Thank you for your invitation. I am pleased to accept your invitation and will send my paper entitled A Preliminary Discussion on Unlicensed Wireless Technologies to the Paper Committee before the required date. Thank you once again for your kind invitation and for y

18、our effort in making the conference a successful one. I am looking forward to meeting you soon in Birmingham. Faithfully yours, Carol W.OrevostCarol W.Orevost Carol W.Prevost20211.信信头头2.日期日期3.收信人姓名收信人姓名4.封内地址封内地址5.称呼称呼6.表达邀表达邀请请者的邀者的邀请请7.说说明不能参加的原因明不能参加的原因8.表示表示遗遗憾憾9.结结束束语语10.写信人手写写信人手写签签名名11.写信人印刷体

19、写信人印刷体签签名、名、职职位及位及单单位位22Dear Professor Michael Smith, Many thanks for your letter of October 25,2005, inviting me to attend and chair a session of the forthcoming Second International Conference on the Knowledge Economy and the Development of Science and Technology to be held in Glasgow, UK, from Au

20、gust 24 to 25, 2005. Much to my regret, I shall not be able to honor the invitation because I have been suffering from ill health this summer. I am firmly advised that it would be unwise to undertake any distance travel in the near future. I feel very sorry to miss the opportunity of meeting you and

21、 many other colleagues in the field of the knowledge economy. I wish the conference a complete success. Respectfully yours. Carol W.Prevost Carol W.Prevost23 Addressee Inviting person Title of the conference Time Location Organizers Conference convener Executive officerProfessor Ronal CarterLiu LiTh

22、e Textile Institute 83th World ConferenceAugust 14-16,2010First Shanghai, then in NottinghamCollege of Texile, Donghua UniversityMs.Suan Zhang(Telr. Michael Qian(Tel:021-6558441024 Possible Sources for Financial Support Tactics of Writing Letters Applying for Financial Aid 252627Possib

23、le Sources for Financial Support Financial Assistance by the Conference Financial Assistance by International Organizations Financial Assistance by Learned Societies Financial Assistance by Other Foundations 28Tactics of Writing Letters Applying for Financial Aid Direct Statement Frank Inquiry Citat

24、ion of Others Information By Writing a Postscript29Direct StatementDear Dr. Glatzer, Thank you for your letter dated Feb. my travel support to attend the conference 10, 1998. Im writing to you about the application for on . (Omitted) 30Frank InquiryDear Professor Barrymore, I have received an invita

25、tion to attend the conference on . but my participation is hindered by some financial reasons. Im trying to get fund for the attendance from different channels, and . Dear Professor Smith, I take a great interest in attending the symposium. Could you advise me as to whom I contact for possible finan

26、cial assistance for the attendance? I shall send my abstract before the deadline. 31Citation of Others InformationDear Dr. Locksmith, I have learned from Professor Helps that representatives from developing countries will be financially supported for the attendance according to circumstances. Would

27、you please send us two copies of application forms at your earliest convenience? 32By Writing a PostscriptDear Dr. Cooper, (The main body of the letter: omitted)P.S. Besides the forms you mail to me to be filled out for the conference, are there any other forms to apply for reduction or exemption of

28、 the registration fee? 3334Dear Dr. Lauinger,Enclosed herewith is the full text of my paper entitledIt is expected that it may be included in the preprint. Sincerely yours, (signature) printed name35Dear Dr. Dell,Enclosed herewith is the full text of my paper. As you will notice, there are some modi

29、fications made in both the abstract and the title of the paper which I submitted to you on 25th, September, 1998.I apologize for any inconveniences caused therefrom. Sincerely yours, (signature) printed name 36Dear Professor Shonfield,Thank you for your letter of April 15, 1997, notifying me of the

30、acceptance of my abstract. For the sake of exactness, I would like to replace the statement “The cross section is measured” by “The cross section is (6.25 + 0.02)*10-20 cm2, if the submitted version has not yet been finalized in the preprint. Sincerely yours (signature) printed name 37Dear Professor

31、 Linder,Enclosed herewith are the full texts of my two papers, two copies for each. As indicated in the papers, the one entitled . is preferred as the one to be orally presented at the panel meeting, while the other as the one to be displayed in the poster sessions. The arrangement of the displays i

32、ncluding graphs, data, pictures, etc. is shown on the attached sketch-map, which covers an area of about 1.2m2 . Sincerely yours, (signature) printed name 38Dear Professor Wade, Many thanks for your letter of March 12, urging me to submit the full text of my paper. But due to my trip to Kunming to m

33、ake an experiment on underwater imaging, and also to my not asking my colleagues to forward me my letters, I did not receive your letter until the end of last month. No sooner had I returned to my institute than I became occupied with the manuscript, drawings, typing, etc. And now the paper is compl

34、eted, but it is two weeks after the deadline. I now send them by airmail, and hope they can catch the scheduled preprint. I am really sorry to have kept you waiting for my delayed submission and thank you for your kind consideration and continued attention. 39Dear Mr. Jiang Bing,To guarantee the pri

35、nting quality of the proceedings, I herewith enclose the very photo that I took when I was in the Institute Curie in Paris. Since this photo is the only witness of my experiment there, I beg to have it returned after use. Thank you for your attention to the matter. Sincerely yours, (signature)printe

36、d name 4041Dear Professor Armstrong, As an extremely learned scholar and chairman of the symposium, you have enjoyed popular trust and won the respect and admiration of all the attendants for your efforts at making the symposium proceed smoothly and facilitating the academic exchanges among the prof

37、essionals from different countries. Personally, I am particularly grateful to you not only for your kind arrangement for my paper presentation, but also for your meeting me in person for sparing time from your tight schedule to meet with me and giving me valuable instructions in my deliberations. Un

38、der the prompting of this gratefulness I am writing to you in flight, sincerely hoping that you will visit China in the near future so that I can have a chance to reciprocate your kindness. Once again I express my hearty thanks to you. Respectfully yours, 42Dear Mr. Secretary-general,Thanks to your

39、thoughtful arrangement and hospitality, my colleagues and I all felt quite at home during the conference. We appreciate especially your excellent social programs, rich and interesting, that provided so many opportunities for us to contact and talk with many scholars from other countries. Here please

40、 accept the heartfelt thanks from my colleagues and myself to you, and through you, to your colleagues, for your remarkable work. We hope we can have more opportunities of meeting you in the years to follow. Faithfully yours, (signature) 43Dear Dr. Verschueren, I am very glad to have been able to vi

41、sit your research center when I was attending the International Conference on Pragmatics in Antwerp. The recent breakthrough in pragmatic studies made in your research center is very impressive indeed, and I believe that it will become the focus of the worlds attention in this field. I thank you ver

42、y much for the hospitality you awarded to me and the helpful discussions you arranged during my brief visit. I am expecting the visit you are planning to make to China and looking forward to meeting you in Beijing.With my thanks again and best wishes. Yours sincerely,(signature) 44uBrief Introductio

43、n of ConferenceuObtaining Conference InformationuKeeping up Pre-/Post- conference CorrespondenceuReading Manuscripts uBeginning and Ending the SpeechuDelivering the SpeechuAsking and Answering QuestionsuFormality in Conference45Reading ManuscriptsVarious FormulasMathematical ExpressionsChemicalFormu

44、las212488. 38568）（It is generally read as : eight plus six and five-eighths minus three point eighty-eight multiplied by four, all divided by two and a half.It might also be read as: eight plus six and five over eight minus three decimal double eight times four divided by two and one over two.46Read

45、ing ManuscriptsVarious FormulasMathematical ExpressionsChemicalFormulasRTTBAxarnlog31It is generally read as : a times r to the n minus one power plus the cube root of x, equals A plus B over T, plus T over log R.47Reading ManuscriptsVarious FormulasMathematical ExpressionsChemicalFormulasdxxfrnxdxb

46、xn02020)()(cos1It can be read simply as : the integral from zero to pi over two of dx over one plus times cosine of x, plus the sum from r equals zero to r equals n of the quantity n things taken r at a time squared, equals the integral from x equals zero to b of f of x.48Reading ManuscriptsVarious

47、FormulasMathematical ExpressionsChemicalFormulasnnnnnbbannbnaaba 2212) 1()(It can be read as : the quantity a plus b to the nth power equals a to the nth power plus n times the quantity a to the n minus one power times b plus n times n minus one divided by two times the quantity a to the n minus two

48、 power times b squared down to b to the nth power.49Reading ManuscriptsVarious FormulasMathematical ExpressionsChemicalFormulasIt can be read as : F E and S react to give F E S.FeFe + + S S FeSFeSIt can be read as: S I O two and two C react to form S I and two CO.SiOSiO2 2 + 2C Si + 2CO + 2C Si + 2C

49、O50Reading ManuscriptsVarious FormulasMathematical ExpressionsChemicalFormulasIt can be read as : two K C L O three, when heated in the presence of a manganese dioxide as a catalyst forms two K C L and releases three O two.It can also be read as : two potassium chlorate, in the presence of a mangane

50、se dioxide catalyst on heating, form two potassium chloride and three oxygen. 2KClO2KClO3 3 2KCl + 3O 2KCl + 3O2 2 MnOMnO2 251Reading ManuscriptsVarious FormulasMathematical ExpressionsChemicalFormulasIn oral presentation, it usually can be read as : six N H four O H plus A L two open bracket S O fo

51、ur close bracket three times yield two A L open bracket O H close bracket three times plus three open bracket N H four close bracket twice S O four.It can be read as : when ammonium hydroxide is added to a solution of aluminum sulfate, aluminum hydroxide and ammonium sulfate are formed.6 NH4OH + Al2

52、(SO4)3 2Al(OH)3 + 3(NH4)2SO452Reading ManuscriptsVarious FormulasMathematical ExpressionsChemicalFormulasIt can be read as :P V equals N R T equals g over M times R T.Where: P=pressure, V= volume, N= g/m, R= ideal-gas constant, T= absolute temperature, g= weight of gas of molecular weight MRTMgNRTPV

53、53Reading ManuscriptsAbbreviation 缩写缩写Abbreviationcaet aletc.v. i.e.g.ibid.i.e.i.q.ioc.citEnglish Meaningabout 大约and others 以及其他and so on 等等see below 见下文for example 举例来说in the same place 出处同上that is to say 也就是the same as 和。一样in the place cited 上文提到地方54Reading ManuscriptsPunctuation 标点符号标点符号n Parenth

54、eses / brackets （括号）书写：In the experiment mentioned above, we examined the material and all the physical quantities (temperature, pressure and specific weight, etc.) were obtained. 阅读：In the above mentioned experiment, we examined the material, and all the physical quantities including temperature, p

55、ressure and specific weight, and so on were obtained. 55Reading Manuscriptsn Comma （逗号）阅读：and under that condition, the electrical energy was converted to heat, (换气) light or sound. n Quotation Marks （引号）书写：The “heat-to-foot” erection they began to practice in the 70s has now been adopted worldwide.

56、 阅读：The so called “heat-to-foot” erection they began to practice in the 70s has now been adopted worldwide. n Dot （圆点）数学上：ab=c reads as a times b equals c.化学上:can be read as “dot”. 如：Na2CO310H2O can be read as N A two C O three dot ten H two O.56Reading Manuscriptsn Dash （破折号）书写：We know that Madame

57、Curie and her husbands long and arduous efforts were finally crowned with great success in July 1898they discovered a radioactive element, namely polonium. 阅读：We know that Madame Curie and her husbands long and arduous efforts were finally crowned with great success in July 1898, that is ,they disco

58、vered a radioactive element, namely polonium. n Slant （斜杠）阅读：The circulating water system consists of cooling tower/basin, pump structure and supply/return pipelines. and 或者 or 57uBrief Introduction of ConferenceuObtaining Conference InformationuKeeping up Pre-/Post- conference CorrespondenceuReadin

59、g Manuscripts uBeginning and Ending the SpeechuDelivering the SpeechuAsking and Answering QuestionsuFormality in Conference58n Optimizing Psychology (overcome “stage fright”) and Building up Confidence 调整心态树立信心调整心态树立信心n Controlling the Voice n 控制好音量、语速和语调控制好音量、语速和语调n On-the-spot Adjustment n 随机应变随机应

60、变n Approaches to Beginning/Ending the Speech n有始有终有始有终59Beginning of the speech60Mr. Chairman, ladies and gentleman, The title of my presentation is Mr. Chairman, representatives, I am very glad to have the opportunity to report my research on such occasion. Ill lay my stress on the following three