外贸英语函电 第十版 课件 CHP10 Packing,Shipping Marks and Shipment

时间：2025.02DUFECHP10Packing,ShippingMarksandShipment目录CONTENTS0102HowtoWriteanEmailaboutaMissingPackageUnderstandingShippingMarks:ImportanceandExamplesHowtoWriteanEmailaboutaMissingPackagePart01ChecktheTrackingInformationVerifythetrackingdetailsprovidedbytheshippingcompanytoensurethatthereisindeedanissuewiththedelivery.Thiscanpreventunnecessarycommunicationbasedonmisinterpretedinformation.Forexample,thepackagemightjustbeheldupatatransitstation,ratherthantrulylost.ConfirmtheDeliveryAddressDouble-checkthatthedeliveryaddressprovidedforthepackageiscorrectandcomplete.Incorrectaddressesareacommoncauseofdeliveryfailures.Ensurethatalldetailssuchasstreetnames,housenumbers,cities,andpostalcodesareaccurate.AllowforDeliveryDelaysKeepinmindthatdelaysindeliverycanoccur,especiallyduringpeakseasonsorunforeseencircumstances.Don'trushtoconcludethatthepackageislost.Forinstance,duringholidayseasons,shippingcompaniesmayfaceasurgeinpackagehandling,leadingtoextendeddeliverytimes.WhattoDoBeforeWritingtheEmailPolitelyrequesttheirassistanceinlocatingorresolvingtheissuewithyourmissingpackage.Clearlystatewhatyouwouldlikethemtodo,suchasinitiateaninvestigationorprovideupdatesonthestatusofthepackage.Aspecificrequestforassistancemakesitclearwhatactionsyouexpectfromtherecipient.Addresstherecipientformally,usingappropriatesalutationssuchas“Dear[Recipient’sName].”Formalgreetingssetaprofessionaltonefortheemail.Clearlyarticulatetheissueyouarefacingwiththemissingpackage.Mentionthatithasnotarrivedwithintheexpectedtimeframeandemphasizeanypotentialurgencyorimportance.Acleardescriptionoftheissuehelpstherecipientunderstandtheurgencyandtakeappropriateaction.Thesubjectlineshouldbeconciseandclearlystatethepurposeofyouremail.Forexample:“MissingPackageInquiry–Order#1234567.”Aclearsubjectlinehelpstherecipientquicklyunderstandtheissueandprioritizesyouremail.SubjectLineIssueDescriptionGreetingsRequestAssistanceIncludeyourbestcontactinformationforfurthercommunication,suchasyourphonenumberandemailaddress.Thiswillallowthemtoreachouttoyoueasily.Providingeasycontactinformationensuressmoothcommunicationforresolvingtheissue.Intheopeningparagraph,brieflyexplainthereasonforyouremail.Bepoliteandconcise,statingthatyouarewritingregardingamissingpackage.Apoliteintroductionhelpstoestablishacooperativetoneforresolvingtheissue.IntroductionContactInformationEndyouremailpolitelywithasuitableclosing,suchas“Thankyouforyourattentiontothismatter”or“Iappreciateyourpromptassistance.”Apoliteclosingleavesagoodimpressionandencouragespromptaction.Provideallrelevantinformationaboutthepackage,includingordernumber,trackingnumber,expecteddeliverydate,andpackagecontents.Completedetailsmakeiteasierfortheshippingcompanytolocateandresolvetheissuewithyourpackage.PackageDetailsClosingWhatisIncludedintheEmailUnderstandingShippingMarks:ImportanceandExamplesPart02Shippingmarksaresymbols,numbers,orlettersplacedonpackagestoprovideessentialinformationabouttheshipment.Theyhelpidentifycontents,destination,handlinginstructions,andothercriticaldetails.Thesemarksaretypicallyplacedontheexteriorofthepackagingandarevisibletoanyonehandlingtheshipment.DefinitionTheyensurethatgoodsarehandledcorrectlyandreachtheirintendeddestinationwithoutissues.Theyarevitalforefficientsupplychainmanagement.Propershippingmarkscanpreventlosses,misplacements,anddelaysinthelogisticsprocess.PurposeWhatareShippingMarks?01IdentificationandTrackingShippingmarksplayavitalroleinidentifyingandtrackingshipmentsthroughoutthesupplychain.Theyhelplogisticsprovidersandcustomsofficialsquicklyrecognizethecontentsanddestinationofapackage.Accurateidentificationiscrucialforpreventinglossesandensuringtimelydelivery.03FacilitatingCustomsClearanceCustomsauthoritiesrelyonshippingmarkstoprocessandclearshipmentsefficiently.Accuratemarkshelpcustomsofficialsverifythecontents,assessdutiesandtaxes,andensurecompliancewithimportandexportregulations.Thisspeedsupcustomsclearanceandreducestheriskofdelaysatborders.02CompliancewithRegulationsManycountriesandinternationalshippingorganizationshavespecificregulationsregardingshippingmarks.Properlymarkedpackagesensurecompliancewiththeseregulations,thusavoidingfinesandlegalissues.Forexample,hazardousmaterialsmustbeclearlymarkedaccordingtointernationalstandardstoensuresafehandlingandtransport.04EnhancingSafetyCertainshippingmarksindicatehandlinginstructions,suchas"Fragile,""ThisSideUp,"or"KeepDry."Thesemarkshelphandlersunderstandhowtoproperlymanagethepackage,reducingtheriskofdamageduringtransit.Forhazardousmaterials,specificmarksindicatethenatureofthehazardandtheprecautionsrequired,ensuringthesafetyofeveryoneinvolvedinthetransportationprocess.05StreamliningLogisticsOperationsShippingmarksstreamlinelogisticsoperationsbyprovidingessentialinformationataglance.Warehousestaff,transporters,andotherlogisticspersonnelcanquicklyidentifythecontentsanddestinationofpackages.Thisefficiencyreduceslaborcostsandimprovesoverallsupplychainperformance.ImportanceofShippingMarksIdentificationmarksincludesymbols,numbers,orlettersthatuniquelyidentifyashipment.Thesemarksoftenincludetheconsignee’sname,ordernumber,andotheridentifiersthathelpintrackingandmanagingtheshipment.Forexample,apackagemighthavemarkslike"Consignee:ABCElectronics,OrderNumber:12345."IdentificationMarksHandlingmarksprovideinstructionsonhowtohandlethepackage.Commonhandlingmarksinclude"Fragile,""ThisSideUp,""KeepDry,"and"HandlewithCare."Thesemarksinstructhandlerstobecautiousandmaintainthecorrectorientationtopreventdamage.HandlingMarksDestinationmarksindicatethefinaldestinationoftheshipment.Thesemarkstypicallyincludetheconsignee’saddress,city,andpostalcode.Theyhelpensurethatthepackagereachesthecorrectrecipient.DestinationMarksHazardousmaterialmarksareusedtoidentifyshipmentscontainingdangerousgoods.Thesemarkscomplywithinternationalregulationsandincludesymbolsandcodesthatspecifythetypeofhazard.Forexample,acontainercarryingflammableliquidsmighthavemarkslike"FlammableLiquid(Symbol),UNNumber:1993,HazardClass:3."HazardousMaterialMarksWeightanddimensionmarksprovideinformationabouttheweightandsizeofthepackage.Thesemarksareessentialforlogisticsproviderstodeterminetheappropriatehandlingequipmentandtransportationmethods.Forexample,apalletofheavymachinerypartsmighthavemarkslike"Weight:500kg,Dimensions:120cm×80cm×100cm."WeightandDimensionMarksBarcodesandQRcodesareincreasinglyusedinshippingmarksforautomatedtrackingandidentification.Thesecodescanbescannedtoquicklyretrieveinformationabouttheshipment.Scanningthebarcodeprovidesquickaccesstoshipmentdetails,improvingtrackingandmanagementefficiency.BarcodeandQRCodeMarksTypesofShippingMarksApackagecontainingelectroniccomponentsmighthavethefollowingidentificationmarks:"Consignee:ABCElectronics,OrderNumber:12345,ItemCode:EC⁃5678."Thesemarkshelpidentifytheshipmentandensureitreachesthecorrectrecipient.Example1:IdentificationMarks+Acratecontainingglasswaremighthavethefollowinghandlingmarks:"Fragile,ThisSideUp,HandlewithCare."Thesemarksinstructhandlerstobecautiousandmaintainthecorrectorientationtopreventdamage.Example2:HandlingMarks+Apackagedestinedforaretailstoremighthavethefollowingdestinationmarks:"Consignee:XYZRetailStore,Address:789MarketStreet,Cityville,ZIP12345."Thesemarksensurethepackagereachesthespecificstorelocation.Example3:DestinationMark