商务英语信函的组成部分

TheComponentsoftheBusinessLetter

商贸英语信函的组成部分

TheformatofbusinesslettersLetterheadInsideAddressSalutationBodyComplimentaryCloseSignatureEnclosureLetterheadTheletterheadreferstotheaddresser’saddressandthedateofwritingtheletter.Theymaybepositionedatthecenterorattheleftmarginofthetopofthepage,includingyouraddress,telephonenumber,E-mailanddate.Thedateisusuallyplacedtwolinesbelowtheaddresser’sinformation.Itisusuallyshownintheorderday/month/year(EnglishPractice)ormonth/day/year(AmericanPractice).LetterheadThedateshouldalwaysbetypedinfullandshouldnotbeabbreviated.Itshouldbeinoneofthefollowingforms:3rdFebruary,2006(EnglishPractice)February3rd,2006(AmericanPractice)February3,2006(AmericanPractice)AvoidusingthefollowingabbreviationsbecauseofthedifferencebetweenAmericanandEnglishstyles.5.4.2010(caneithermean“May4th”,or“April5th”)2-6-20103/10/2010

LetterheadForexample:299XuefuRoadHuzhou,313000ZhejiangProvinceMay3,2008InsideAddressInsideaddressgivesthefullname,titleandtheaddressofthereceiver,typedontheleftcorneroftheletteroneortwolinesbelowthewriter'saddressandthedate,isprintedasitwillappearontheenvelope.Forexample:InsideAddress299XuefuRoadHuzhou,313000ZhejiangProvinceMay3,2008ZhejiangSunshineCashmereCo.,Ltd.No.288KangtaiRoad,Zhilitown,Huzhou,ZhejiangProvinceSalutationLetterheadInsideAddressSalutationSalutationisplacedattheleftmargintwolinesbelowtheinsideaddressandtwolinesabovethebodyoftheletter.Generallyspeaking,weuse"Dear+Mr.\Miss.\Ms.+surname"ifweknowhisorhername.Otherwise,weoftenuseDearSir/Madam.DearMadamLiu(incorrect)DearMissLiu(correct)BodyThebodyofthelettercustomarilyconsistsofthreeparagraphs.ThefirstparagraphactsasanintroductionoranacknowledgementofthepreviouscorrespondenceThemiddlepartusuallydiscussesmattersorgiveinformation.Thelastparagraphexpressesahope.BodyDearSir,Wethankyouforyourletterof15thMay,inwhichyouofferedustheKenyaagencyforyourofficefurniture.Weshouldbepleasedtorepresentyouhere,andhavepleasureinenclosingashortaccountofouractivities,togetherwiththenamesofthreecompanieswithwhomwehavehaddealingsforanumberofyears.Welookforwardtoreceivingthedraftagreementsettingoutthetermsandconditionsoftheaboveagency.AnacknowledgementofthepreviouscorrespondenceDiscussionofmattersHopeSalutationComplimentarycloseThecomplimentarycloseissimplyapolitewaytoendaletter.Thecomplimentarycloseofthelettershouldbecoherentwiththesalutation.Itappearseitherinthemiddleofthepageorstartsattheleft-handmargin,twolinesbelowtheclosingsentence.Forexamples:Yoursfaithfully/Faithfullyyours(Informal)Yourssincerely/Sincerelyyours(Britain)Yourstruly/Trulyyours(American&Canada)SignatureTheaddressershouldsignattheendoftheletter,whetheritistypedornot.Thetypednamecanbeplacedfourlinesbelowthecomplimentaryclose,andthehandwrittenonecansignedbetween.Theformalletterwithoutsignaturenotonlyshowsnorespecttothereader,butalsobecomesinvalid.Signature

Welookforwardtoreceivingthedraftagreementsettingoutthetermsandconditionsoftheaboveagency.

Sincerelyyours,

QiuXiaoyunQiuXiaoyun

ComplimentaryCloseBodySignaturej

Inthismodule,youareexpectedModule1:JobApplicationLettersObjectivestolearnaboutthejobapplicationletters;towritecorrect,appropriateandeffectivejobapplicationletters.Thedefinitionofajobapplicationletter

Ajobapplicationletterisashortandintroductorybusinessletterwrittenforthepurposeofgettingajob.Intheletter,theapplicantneedstoidentifythejoborpositionhewants,clarifyhisqualifications,andrequestsforaninterview.1.What’sthepurposeofwritingajobapplicationletter?Thepurposeofwritingajobapplicationletteristosellyourselftotheprospectiveemployer.Inotherwords,itistoimpressthereaderandgetthechanceofinterview.2.Whatisthecorrectformofaletter?Aformallettershouldatleastincluded6parts,thatis,heading,insideaddress,salutation,body,complimentaryclose,andsignature.CommunicativeActivity23.Whatshouldbeajobapplicationletter’smainpoints?

Ajobapplicationlettershouldstatethewritingpurposeclearly,showyourbestqualificationandaskforaninterview.It’sbettertomentionyourunderstandingofthetargetcompanyandposition.4.Whataretherequirementsonthelanguageused?

Brief,concise,emphatic,politeandappropriateetc.5.Arethereanyrequirementonthelengthandfont?

Yes.Itisbesttolimitthejobapplicationlettertoonetypedpage.CommunicativeActivity2TaskQiuXiaoyun,astudentofHunanUniversityofScienceandTechnology,hasjustcomebackfromthejobmarket.Thereareseveraljobadvertisementswhicharouseherinterest.Afterconsidering,shedecidestowriteajobapplicationletteraccordingtotheadvertisementbelowwhichoffersapositionofbusinessassistanttoGeneralManagerinZhejiangSunshineCashmereCo.,Ltd.SupposeyouareQiuXiaoyun,writealetterofapplicationaccordingtoyourownqualifications.AJobAdvertisementZhejiangSunshineCashmereCo.,Ltd. Address:No.25KangtaiRoad,Huzhou,ZhejiangProvincePostcode:313008E-Mail:hr@SZhejiangSunshineCashmereCo.,Ltd.,amoderncashmeregarmentcompanylocatedinHuzhou,Zhejiang,hasthefollowingexcellentjobopportunitiesforcreative,resourcefulandenergeticpersonsatitsrapidlygrowingandfullyownedheadquarter:BusinessassistanttoGeneralManager(CP60299)Requirements:─Pleasantandoutgoingpersonality;─Flexiblemindandexcellentserviceattitude;─Goodcomputerskills;─GoodcommandofEnglish,bothspokenandwritten.AJobAdvertisementDearSirorMadam,IwouldliketoapplyforthepositionofbusinessassistanttoGeneralManager(CP60299)atyourcompany.AndI’dliketointroducemyselftoyoubriefly.

SampleAnalysisBodySalutation

SampleAnalysisBodyAsyoucanseefromtheattachedrésumé,IwillgraduatefromHZVocational&TechnologicalCollegenextmonth.Myoutstandingrecordatschoolandsomeexperienceinbusinesshaspreparedmefortheworkyouarecallingfor.Iusedtoperformseveraltasksinmysparetimeandlearnedalota