物流专业英语ChapterFieLogisticsDocuments

LogisticsProfessionalEnglishChapterfieldlogisti目录CONTENTSOverviewoflogisticsdocumentsProductionandreviewoflogisticsdocumentsApplicationscenariosoflogisticsdocumentsThedevelopmenttrendoflogisticsdocumentsRegulationsandstandardsrelatedtologisticsdocuments01OverviewoflogisticsdocumentsThedefinitionandfunctionoflogisticsdocumentsLogisticsdocumentsrefertovariousdocumentsanddocumentsgeneratedduringlogisticsoperations,usedtorecordandproverelevantinformationaboutlogisticsactivities.DefinitionLogisticsdocumentsareanimportantbasisforlogisticsoperations,withfunctionssuchasinformationtransmission,voucherproof,andriskmanagement.Theyareofgreatsignificanceforensuringlogisticssafetyandimprovinglogisticsefficiency.FunctionCommonlogisticsdocumentsincludetransportationdocuments,packinglists,billsoflading,invoices,insurancedocuments,etc.TypeTheformatoflogisticsdocumentsgenerallyincludespaper,electronicdocuments,images,etc.Amongthem,electronicdocumentformatsincludePDF,Excel,Word,etc.FormatTypesandformatsoflogisticsdocumentsTraceabilityLogisticsdocumentsmustbeabletoachievefulltraceability,sothatproblemscanbetracedandresolvedinatimelymanner.AccuracyLogisticsdocumentsmustaccuratelyrecordinformationrelatedtologisticsactivitiestoavoiderrorsandfalseinformation.IntegrityLogisticsdocumentsmustcomprehensivelycoverallaspectsoflogisticsactivities,ensuringtheintegrityandcoherenceofinformation.LegitimacyLogisticsdocumentsmustcomplywithrelevantlaws,regulations,andinternationalstandardstoensuretheirlegalityandvalidity.Basicrequirementsforlogisticsdocuments02Productionandreviewoflogisticsdocuments0102PreparationGathernecessaryinformationandmaterials,determinethetypeandquantityofdocumentsrequiredContentdeterminationDeterminethecontentofeachdocumentaccordingtothebusinessneedsandrelevantregulationsLayoutanddesignDesignthelayoutandformatofthedocumentstoensureclarityandeaseofreadingDataentry…Inputrelevantdataandinformationintothedocuments,compilethemintofinalversionsReviewandapprovalConductreviewstoensureaccuracyandcompliance,obtainapprovalsfromrelevantindividuals030405LogisticsdocumentproductionprocessCheckwhichdocumentscomplywithrelevantregulationsandcompanypoliciesComplianceEnsurethatthedocumentsarepreparedandreviewedinatimelymannerTimelinesVerifytheaccuracyofdataandinformation,identifyerrorsandinconsistenciesAccuracyEnsurethatallnecessaryinformationanddataareincludedinthedocumentsCompletenessExaminetheclarityandeaseofreadingofthedocuments,improvepresentationqualityReadability0201030405KeypointsforlogisticsdocumentreviewCommonerrorsandproactivemeasuresinlogisticsdocumentsIncompleteorinaccurateinformationConductthroughreviewsandverificationtoensuretheaccuracyandcompletenessofdataandinformationInconsistentformatsorstylesAdoptunifieddocumenttemplatesandstylestofacilitatereadingandunderstandingLackofnecessarysignaturesorapprovalsObtainnecessarysignaturesandapprovalsfromrelevantpersonneltoensureaccountabilityDelaysindocumentproductionorreviewEstablishclearproductiondeadlinesandreviewprocedurestoensuretimelycompletionofdocuments03ApplicationscenariosoflogisticsdocumentsInternationallogisticsdocumentsCustomsclearancedocuments:Usedforcustomsclearanceandimport/exportdeclarations,includingcommercialinvoices,packinglists,certificatesoforigin,andimport/exportlicensesTransportationdocuments:Usedforthetransportationofgoods,suchasbillsoflading,airwaybills,andmultimodaltransportationdocumentsInsurancedocuments:Usedfortheinsuranceofgoodsduringtransportation,includinginsurancepolicies,certificatesofinsurance,andclaimsdocumentsDocumentsforinternationalpayment:Usedforinternationaltradepayments,includinglettersofcredit,invoices,andpaymentschedulesDeliveryordersUsedforthedeliveryofgoodswithinacountry,includingdeliverynotes,confirmationnotes,andwaybillsUsedforthestorageandinventorymanagementofgoods,includingstoragereceipts,inventorylists,andstockcertificatesUsedtorecordthetransportationroutesofgoods,includingtransportationrouteplansandroutecertificatesUsedfordomestictradepayments,includingpromisenotes,checks,andpaymentschedulesStorageandinventorydocumentsTransportationroutedocumentsDocumentsfordomesticpaymentDomesticlogisticsdocumentsElectronicinvoices:Usedforelectroniccommercetransactions,includingelectronicinvoicesanddigitalreceiptsDeliverynotifications:Usedtonotifycustomersofthedeliverystatusoftheironlinepurchases,includingemailnotificationsandpushnotificationsReturnandexchangedocuments:Usedforthereturnandexchangeofproductspurchasedonline,includingreturnauthorizations,exchangerequests,andreturnreceiptsPaymentverificationdocuments:Usedtoverifyonlinepaymentsmadebycustomers,includingpaymentreceiptsandtransactionrecordsE-commercelogisticsdocuments04ThedevelopmenttrendoflogisticsdocumentsElectronictrendElectronicdocumentsreplacepaperdocuments:Withthedevelopmentofinformationtechnology,electronicdocumentshavegraduallyreplacedpaperdocumentsinlogisticsoperationsElectronicdocumentsarenotonlyreducepaperconsumption,butalsoimproveinformationtransmissionefficiencyandaccuracyEDIstandardadaptedbylogisticsindustry:ElectronicDataInterchange(EDI)isastandardforexchangingbusinessdocumentselectronicallyIthasbeenwidelyadoptedbythelogisticsindustrytofacilitateinformationexchangebetweenlogisticsserviceprovidersandcustomersRFIDandIoTtechnologiesappliedinlogisticsoperations:RadioFrequencyIdentification(RFID)andtheInternetofThings(IoT)technologieshavebeenwidelyusedinlogisticsoperationstotrackandmonitorgoodsandimproveoperationalefficiencyStandardizationtrendStandardizationoflogisticsdocumentformats:Toensureinformationexchangeanddatasharing,thelogisticsindustryhasgraduallystandardizedtheformatsoflogisticsdocumentsStandardizedformatsnotonlyimproveinformationtransmissionefficiency,butalsoreduceerrorsandmisunderstandingsStandardizationoflogisticsprocesses:StandardizationoflogisticsprocessesisessentialforimprovingoperationalefficiencyandreducingcostsThelogisticsindustryhasestablishedaseriesofstandardsforlogisticsprocesses,includingtransportation,warehousing,packaging,anddeliveryHarmonizationofstandardsbetweendifferentcountriesandregions:Tofacilitategloballogisticsoperations,standardsneedtobeharmonizedbetweendifferentcountriesandregionsInternationalorganizationssuchastheInternationalOrganizationforStandardization(ISO)havebeenworkingonestablishingglobalstandardsforlogisticsoperationsIntegrationtrendIntegrationoflogisticsprocesses:IntegrationoflogisticsprocessesisakeytrendinmodernlogisticsoperationsThroughintegratingtransportation,warehousing,packaging,delivery,andotherprocesses,logisticsserviceproviderscanachievemoreefficiencyandseamlessoperationIntegrationofinformationsystems:Tosupportintegratedlogisticsprocesses,informationsystemsneedtobeintegratedaswellLogisticsserviceprovidersneedtointegratetheirinternalinformationsystemswithexternalinformationsystemsofcustomersandotherpartnerstoensuresmoothinformationexchangeanddatasharingIntegrationofphysicalanddigitalworlds:Withthedevelopmentofdigitaltechnology,theintegrationofthephysicalanddigitalworldshasbecomeanewtrendinlogisticsoperationsLogisticsserviceprovidersneedtoleveragedigitaltechnologytoimproveoperationalefficiency,reducecosts,andcreatenewvaluesforcustomers05RegulationsandstandardsrelatedtologisticsdocumentsInternationallogisticsdocumentregulationsandstandardsUnitedNationsStandardforEconomicDataandInformationExchange,usedforelectronicdataexchange,includinglogisticsinformation.EDIstandardsElectronicdataexchangestandardsusedforautomaticexchangeofinformationbetweencommercialtradingpartners.ISO20022TheFinancialIndustryCommonMessageSchemedevelopedbytheInternationalOrganizationforStandardizationforlogisticsandfinanci