版权说明:本文档由用户提供并上传,收益归属内容提供方,若内容存在侵权,请进行举报或认领
文档简介
1、MemosPractical English Writing Part IIIWhat is a memo?Memo (memorandum): a short official note to another person in the same company or organizationan informal written business communication.Length: shortno more than two or three short paragraphsLanguage style: use simple language and a neutral tone
2、less formal than business letters MEMOTo: All Department ManagersFrom: Simon Hofner, Human Resources ManagerDate: 30 March, 2010Subject: In-service English Training An English class will take place in the Training Center. Please encourage staff in your own department to attend the course. Please sen
3、d me the names of all interested staff by next Friday.An exampleThe purpose of a memoAn interoffice memo serves many purposes:Make a requestGive instructionsMake announcementsAnswer a requestIt provides a written record of the date, message, name of the sender and the receiver.The message can be fil
4、ed and referred to later.It does not demand immediate attention.Save the time of both the sender and the receiver.Contents of a memoMEMOTo: All Department ManagersFrom: Simon Hofner, Human Resources ManagerDate: 30 March, 2010Subject: In-service English Training An English class will take place in t
5、he Training Center. Please encourage staff in your own department to attend the course. Please send me the names of all interested staff by next Friday.the receiversthe senderdatesubjectbodyTips for writing a memoGeneral tone and topic:Use conversational toneBe briefHave single topicTo / FromTo: Lyd
6、iaTo: Lydia HanksTo: Lydia Hanks, Sales ManagerIf there are also others who need to read the memo, “CC” followed by a list of names, is written under the “To”.Least formalMost formalTips for writing a memoSubject Should be in initial capitals or all capitalsMust be brief, clear and specificTry to us
7、e an informative subject that contains a verb form, as it clearly describes the purpose of the memo.Exercise: look at the following subjects of a memo and make comments.A. Subject: Important! Read Immediately!B. Subject: MeetingC. Subject: Questions about MeetingD. Subject: Monthly Sales MeetingE. S
8、ubject: Monthly Sales Meeting to Discuss Summer Vocation ScheduleTips for writing a memoBody in complete sentences and short paragraphsNever use salutation like “Dear Emily”.Never use closing remarks like “Yours Sincerely”.Never use full signature at the end of a memo.general structure:Opening: purp
9、ose or context of the memoMain body: details of the main ideaClosing: an urge for action or your conclusion/suggestionMEMOTo: All Department ManagersFrom: Simon Hofner, Human Resources ManagerDate: 30 March, 2010Subject: In-service English Training An English class will take place in the Training Ce
10、nter. Please encourage staff in your own department to attend the course. Please send me the names of all interested staff by next Friday.An exampleTo: All Department ManagersFrom: Simon Hofner, Human Resources ManagerDate: 30 March, 2010Subject: In-service English Training A training course in Engl
11、ish will be arranged in the Training Center in order to improve the staffs language skills. There will be two groups: intermediate level and advanced level. All teaching materials will be provided but students will be expected to do homework and preparation outside working hours. There will be an in
12、formal test during the second week of April so that we can decide which group is best for the students. Please encourage staff in your own department to attend the course and send me the names of all interested staff by next Friday.To: All Department ManagersFrom: Simon Hofner, Human Resources Manag
13、erDate: 30 March, 2010Subject: In-service English Training A training course in English will be arranged in the Training Center in order to improve the staffs language skills.In your opening paragraph, let your readers know why you are writing this memo. Speak to them directly.An example There will
14、be two groups: intermediate level and advanced level. All teaching materials will be provided but students will be expected to do homework and preparation outside working hours. There will be an informal test during the second week of April so that we can decide which group is best for the students.
15、In the body paragraph(s), focus on some specific details or secondary information.For easy reading, put important points into lists rather than paragraphs if necessary.An example Please encourage staff in your own department to attend the course and send me the names of all interested staff by next
16、Friday.After the readers have absorbed all of your information, close your memo with a courteous ending that states what action you want your reader to take, and work out the deadline for them to follow.An exampleMore examples (to inform)To: Helen Butler, Wallace King, Susan Young, Leslie Carter, Jo
17、seph Freeman, From: Charles GraysonDate: June 4, 2015Subject: Next Project Meeting Postponed I am writing to inform you that the next project meeting will be postponed. Because several team members will be abroad for another project, we will hold our next meeting on August 1st, starting from 9 a.m.
18、Please let me know if you have any suggestions as to the agenda of the meeting.More examples (to request)TO: Peter Henderson, the Maintenance Department ManagerFROM: Jenny Gibson, Team B Leader DATE: May 12, 2015SUBJECT: Maintenance in Our New Office As you know, our department moved into our new of
19、fice on Thursday. Unfortunately, the previously agreed maintenance has not been completed. The following problems are outstanding: * Computers need to be wired to printers. * A metal bookshelf requires to be built properly. * Filing cabinet drawer needs to be fixed. I would be grateful to know when
20、you will be able to complete the work.More examples (to arrange)To: Anna Jay, secretaryFrom: Robert Johnson, Sales ManagerDate: July 23, 2014Subject: Talk Next Friday I would like to give the talk suggested by you and I think 9.30 a.m., after the break, would be the perfect time. Required equipment:
21、 - Overhead Project - Flip chart with Pens Please give me some information about the attendees.More examples (to confirm)To: All EmployeesFrom: Don Riley, General ManagerDate: October 17, 2010Subject: Attitudes toward Visitations I panied the group of distinguished American engineers yesterday to to
22、ur our plant. These guests are very important to us, for they have promised to help us with their advanced technology and many cooperate with us in scientific research. Your reception of these guests was generally gracious, but I was surprised to find out bursts of laughter, horseplay, and catcalls
23、when the guests walked through the halls. Though you did not mean to deride them, it was quite probable for them to misunderstand you. Politeness and hospitality is an important policy in our company. I request once again that in reception of our guests we should do our best to make our guests feel
24、e, and respected.Useful expressionsThe purpose/aim/objective of this memo is to investigate / evaluate / study mend / analyze / give feedback on / estimate / assess / announce This memo provides information about . In response to your request, I am writing to provide you with mendations on. This mem
25、o responds to the points raised by in its (date) memo to The key findings are outlined below. It was found / discovered / felt / proposed that The following points summarize our key findings. If you need additional information, please contact me.We would appreciate if you could Please pass this information to Exercises Work in pairs to improve the following parts of a memo.To Department managersFrom Training managerSubject Training programDate 11/12/2015To: All Department managersFrom:
温馨提示
- 1. 本站所有资源如无特殊说明,都需要本地电脑安装OFFICE2007和PDF阅读器。图纸软件为CAD,CAXA,PROE,UG,SolidWorks等.压缩文件请下载最新的WinRAR软件解压。
- 2. 本站的文档不包含任何第三方提供的附件图纸等,如果需要附件,请联系上传者。文件的所有权益归上传用户所有。
- 3. 本站RAR压缩包中若带图纸,网页内容里面会有图纸预览,若没有图纸预览就没有图纸。
- 4. 未经权益所有人同意不得将文件中的内容挪作商业或盈利用途。
- 5. 人人文库网仅提供信息存储空间,仅对用户上传内容的表现方式做保护处理,对用户上传分享的文档内容本身不做任何修改或编辑,并不能对任何下载内容负责。
- 6. 下载文件中如有侵权或不适当内容,请与我们联系,我们立即纠正。
- 7. 本站不保证下载资源的准确性、安全性和完整性, 同时也不承担用户因使用这些下载资源对自己和他人造成任何形式的伤害或损失。
最新文档
- 电影拍摄通讯设备租赁协议
- 2024年度农产品BB电商平台运营合同5篇
- 水利工程生态环境保护2024年度合同2篇
- 2024年度能源供应与购买合同5篇
- 2024年厂房扩建钢结构协议模板版B版
- 2024至2030年有柄钢丝笔扫项目投资价值分析报告
- 2024至2030年五层车项目投资价值分析报告
- 2024年麻棉梭织服装项目可行性研究报告
- 2024年风冷普通型压缩空气干燥器项目可行性研究报告
- 2024年电脑主机支架项目可行性研究报告
- 第六单元(单元测试)-2024-2025学年统编版语文六年级上册
- 2023年12月英语四级真题及答案-第2套
- GB/T 21283.6-2015密封元件为热塑性材料的旋转轴唇形密封圈第6部分:热塑性材料与弹性体包覆材料的性能要求
- 矿渣施工组织设计(完整版)
- 砖混结构房屋施工方案(完整版)
- 第四章_大气扩散浓度估算模式
- 职业技术学院教师教学工作量计算办法(修订)
- 血氧饱和度监测操作流程
- 同轴度的测量与调整
- 层次分析法案例与步骤
- 雾在哪里教学反思范文(精选5篇)
评论
0/150
提交评论