外贸函电unit 7分享资料

1、1Unit 7 Acceptance and Confirmation接受与确认大连理工大学电子音像出版社世纪商务英语 外贸函电2Basic Knowledge ConcernedLetter-writing GuideOther Commonly Used Expressions and Sentences Sample Letters Practical Training Part One Part Two Part Three Part Four Part FiveContents3Part One An acceptance is a fact that the buyers or s

2、ellers agree completely to all the terms and conditions in an offer ( or a counter offer as a new offer ). If the offer is a firm-offer, a deal is concluded after acceptance. If the offer is a non-firm-offer, a deal is not concluded until the acceptance is confirmed by the buyers or sellers. In a le

3、tter for acceptance or confirmation, all the necessary terms and conditions may need a further confirmation or check from both sides.1. Acceptance and Confirmation 4Part OneThank the senders for their offers, counter-offers or acceptance.Declare that you accept the offer or confirm the acceptance fr

4、om the senders. State that you would like to conclude business with the senders according to the terms and conditions agreed upon (listing all the terms and conditions agreed upon in detail). State that you have enclosed an Order Form / Contract / Sales Confirmation, asking for the returning of one

5、copy duly signed for your file. (It may be not necessary however if a signed copy is not needed) Express your hope that the transaction would be conducted smoothly and successfully, and that business would be expanded in the future. 2. The main contents of an acceptance/confirmation letter 5Part Two

6、Steps / Contents Typical ExpressionsFor letters concerning ordersFor letters concerning orders1. Expressing your thanks for order, offer, counter-offer or acceptance. We thank you for giving us a trial order/ offer/ counter-offer/ acceptance. (感谢你方的试订单/报盘/还盘/接受。)See also previous units for all kinds

7、 of similar expressions .2. Declaring clearly that you accept the offer, counter-offer or confirm the acceptance We are pleased to accept the following order as per your fax of and ours of. (根据你方时候和我方时候的传真，我们很高兴接受以下订单。)We confirm having purchased from you on the following terms and condition. (我们确认已

8、按下列条件向你方购买。) We are pleased to accept your offer and confirm this order with the following particulars: (我们很高兴接受你们的报盘并对订单确认如下：) 6Part TwoSteps / Contents Typical ExpressionsWe confirm that delivery will be made by as requested.(我们确认会按要求在之前履行交货。) We have decided to accept your quotation of.（我们已经决定按条件

9、接受你方报盘。） 3. Stating that you have enclosed an order form, a contract, or a Sales Confirmation. Or asking the receiver to prepare them. (It is not necessary the case, however). We have accepted your Order No. for and are sending you our Sales Confirmation No (我们已经接受你方第号订购的订单，并随函附上我方第号销售确认书。) We confi

10、rm supply of at the price stated in your letter. Enclosed please find our Sales Contract No. in duplicate. (我们确认将按你方信中所提的价格提供。随函附上我方第号销售合同一式两份，请查收。) 7Part TwoSteps / ContentsTypical ExpressionsPlease prepare the sales contract in both English and Chinese versions. (请准备中英两种文字版本的销售合同。) Will you please

11、 email the contract to us within the next week. (能否请你们在下周把合同通过电邮的形式发给我们。) 4. Expressing your expectation and hope.We sincerely hope that. (我们诚恳地希望) We are pleased to have finalized this business with you and expect that .(我们很高兴这次能与贵公司达成交易，期待着)We trust that this initial order will lead to.(我们相信这次试订将会

12、带来)We appreciate your co-operation and look forward to.(谢谢你方的合作，并期待) See also previous units for all kinds of similar expressions8Part ThreeExpressionsaccept a/an offer/ order/ quotation 接受报盘/ 订单/ 报价confirm an order；confirm your acceptance of 确认订单；确认贵方对的接受confirm the supply ofat the prices stated in

13、 确认按中规定的价格供应make confirmation by return for doing sth. 回信确认做某事finalize a transaction；conclude a business/transaction；get business done；come to a business / conclusion；come to terms;put a deal through；close a deal；reach an agreement；make a bargain 成交，达成协议initiate business with sb. 开始与某人的贸易initial ord

14、er 首次试定 do sth. as an exception 破例做某事make an exception；as an exceptional case 破例，作为一个例外result in；lead to 最终会；结果将会in duplicate；in two originals 一式两份；原件两份on the same terms and condition as before 按照以往的条件Sales Contract；Sales Confirmation 销售合同；销售确认书9Part ThreeTypical Sentences (1)Declaring clearly that

15、you accept the offer or counter offer, or confirm the acceptance. (清楚地表明你接受发盘、还盘或者清楚地表明你接受发盘、还盘或者确认接受的态度。确认接受的态度。)In reply, we confirm to sell you 7000 tons of cement on the following terms and conditions. As a token of friendship, we accept, as an exception, your counter-offer for 5,000 pairs of le

16、ather shoes at $26 per pair. We now confirm our acceptance of your offer of USD 3.50 per set CIF Guangzhou. We are pleased to confirm your order No. BTS-001of 16th April for cotton shirts and welcome you as one of our customers. We are pleased to confirm having concluded with you a transaction of 30

17、0 units of electric mowers. We assure you of the punctual execution of your order. We have been able to confirm the following order with you at your revised price.10Part ThreeTypical Sentences (2)(7) It is only in view of our long established business relationship that we accept yourcounter-offer fo

18、r ladies clothing. (8) Although your price is below our level, we accept, as an exception, your order with a view to initiating business with you and confirm having placed an order with you for 1,500 tons of soybeans.(9) Taking the Quality into consideration, we accept your offer although your price

19、 is somewhat higher than those of other manufacturers.(10)Though our negotiations have been lengthy and on-and-off, we are finally pleased to confirm reaching a satisfactory agreement for the above-mentioned goods.2. Stating that you have enclosed an order form, a contract or a sales confirmation, o

20、r asking the addressee to prepare the relevant papers. (说明你附上了订单、合同或者销售确认书，或者要求对方准备相关文本。说明你附上了订单、合同或者销售确认书，或者要求对方准备相关文本。)(1)We confirm having purchased from you ladiess shirts, for which a confirmation of order enclosed for your reference. 11Part ThreeTypical Sentences (3)(2) Enclosed is our Sales C

21、ontract No. BS-043in duplicate in which please countersign and return one copy to us for our file. (See more similar expressions in next unit Order and Contract )3. Expressing your hope and expectation of friendly business relations in the future. （表达你期待将来双方友好贸易关系的希望）（表达你期待将来双方友好贸易关系的希望）(1)We sincer

22、ely hope that this transaction will be an initial one of many to our mutual advantage. (2) We are pleased to have finalized this business with you and expect that we can expand the trade between us in the future.(3) We hope this initial deal will result in future transactions between us. (4) A good

23、beginning makes a good ending. We hope that from now on we will enjoy business relations that are profitable to both of us. (5) We trust the current business is only the beginning of a series of transactions in the future. We look forward to receiving further orders from you.(6) We thank you very mu

24、ch for your initial order and hope that this may be the beginning of long and friendly relations between us. 12Part Four Sample 1 (1)The Buyer Accepting An offer Macdonal & Evans Co., Ltd.58 Lawton Street, Seattle, USATel:1206-3456789 Fax: 1206-2345678 E-amil: May 17, 2010 Wang JieGuangdong Text

25、iles Products Import & Export Corporation123 Dongfeng Road,Guangzhou, China Dear Ms. Wang,Thank you for your letter of May 13, 2010 concerning our order for T-shirts. We are pleased to accept your offer and confirm this order with the following particulars1:Commodity: T-shirt13Part Four Sample 1

26、 (2)Price: USD 80 per dozen CFR SeattleSpecification: S, M, and L equally assorted2 Quantity: 2000 dozensPacking: half a dozen packed in a cardboard box, six dozens to a carton Payment: by irrevocable L/C at sightDelivery: within 50 days after receipt of the covering L/CInsurance: to be covered3 by

27、the buyerPlease prepare the sales contract in both English and Chinese versions. After signing the contract we will apply for the issuing4 of the L/C in your favor5 and trust you would receive it soon.We hope this initial deal will result in future transactions between us. Your quick answer will be

28、appreciated.Yours Sincerely,John SmithJohn SmithManager of Import Department 14Notes返回Sample 1particulars n. 细节，详细的情况（一般用复数形式）in particular 特别，尤其assorted adj. 各式各样的，搭配好的cover v. 投保issue 开立in your favor 以贵方为受益人15Part FourGuangdong Metal and Mineral Import and Export Corporation123 Huanshi Road,Guangz

29、hou, China TelFax:E-amil: gdmmYJuly 25, 2010 Mr. John SmithMacdonal & Evans Co., Ltd.58 Lawton Street, Londen, UKDear Mr. Smith, We have received your letter of July 20th, 2010 informing us that you have accepted our offer. Thank you very much.In reply, we confirm to

30、sell you 200 boxes of steel screws on the following terms and conditions1.The Seller Confirming an Acceptance Sample 2 (1) 16Part FourPrice: USD 300 per box FOB GuangzhouQuantity: 200 boxesPacking: loose2 in boxes of 5kg netShipment: to be effected from Guangzhou to London before September 30th, 201

31、0Payment: by confirmed irrevocable letter of credit payable by draft at sight to be opened at least 30 days before the time of shipment.We are pleased to have finalized this business with you and expect that we can expand the trade between us in the future.Yours faithfully,Zeng YongZeng Yong Sample

32、2 (2) 17Notes返回Sample 2terms and conditions 交易条件，合同条款loose 这里指“散装的”18Part FourMacdonal & Evans Co., Ltd.58 Lawton Street, Seattle, USATel:1206-3456789 Fax: 1206-2345678 E-amil: May 28, 2010 Mr. Zeng YongGuangdong Metal and Mineral Import and Export Corporation123 Huanshi Road,Guangzhou, China De

33、ar Mr. Zeng,We thank you for your letter of May 23rd, 2010 giving us a counter-offer for 2000 sets of tools. Sample 3 (1) The Seller Accepting A Counter-offer 19Part FourAlthough your price is below our level, we have finally decided to accept your counter-offer of USD 3.50 per set CIF Guangzhou wit

34、h a view of initiating1 our business with you at an early date.In addition, we would like to make the following details for your confirmation.Packing: in cartons2Insurance: to be covered by the seller for 110% of the invoice value against All Risk & War Risk3We are waiting for your confirmation

35、by return.Sincerely yours, Daniel CraigDaniel CraigSample 3 (2) 20Notes返回Sample 31. initiate v. 开始，着手 initial adj. 首次的，初期的2. in carton 用纸箱装3. to be covered by the seller for 110% of the invoice value against All Risk & War Risk. 由卖方按发票金额的110%投保一切险和战争险。21Part FourGuangdong Metal and Mineral Impor

36、t and Export Corporation123 Huanshi Road,Guangzhou, China TelFax:E-amil: gdmmYJune 1, 2010 Mr. Daniel Craig,Macdonal & Evans Co., Ltd.58 Lawton Street, Seattle, USADear Craig, We hereby confirm having placed with you an order for 2000 sets of tools, subject to the ter

37、ms stated below:Sample 4 (1)A Reply to Sample 3 (The Buyers confirmation) 22Part FourPrice: USD 3.50 per set CIF Guangzhou Quantity: 2000 setsPacking: in cartonsInsurance: to be covered by the seller for 110% of the invoice value against All Risk & War Risk.Shipment: prompt shipment1, sailing di

38、rect to port of destination, transshipment allowed2.Payment: confirmed irrevocable letter of credit payable by draft at sight Enclosed please find our order Number 123.Yours sincerely,Zeng YongZeng Yong Sample 4 (2)23Notes返回Sample 41. prompt shipment 立即装运2. transshipment allowed 允许转船24Part Five1. Pu

39、t the following English into Chinese. (1)Beginning Training开始与某人的贸易(1) initiate business with sb. (2) place a trial order with sb. 向试订货(3) in two originals 原件两份(4) confirm your acceptance of 确定贵方对的接受(5) terms and conditions 交易条件，合同条款25Part Five1. Put the following English into Chinese. (2)最终会；结果将会(6

40、) result in/ lead to (7) confirm supply of at the prices stated in 确定按中规定的价格供应(8) subject to 按；以为条件(9) Thank you very much for your letter of June 5 with the patterns and price list. We have made our choice and take pleasure in enclosing our Order No. 342. 6月5日函及款式样品和价目单均受到，谢谢。我们以选妥，现随附第342号订单。26Par

41、t Five1. Put the following English into Chinese. (3)我已接受你方85号订单购买1002号印花布10万码。请告颜色搭配并按合同规定开立以我方为受益人的有关信用证。(10) We confirm having accepted your Order No.85 for 100,000 yards of Printed Cotton, Art. No.1002. Please let us know the color assortment and open the covering L/C in our favour in accordance

42、with the contract stipulations.(11) For a trial sale, we would like to order 200 sets of your products. A good beginning makes a good ending, we hope that from now on we shall enjoy a business relation profitable to both of us.我方愿试订购200台你方产品。“良好的开端意味着良好的结束”。我们希望从现在起，我们将有一个对双方有益的贸易关系(12) We confirm h

43、aving accepted your order for 5 MT Dried Chilies, new crop, at STG80 per MT CIF London for shipment in October. 我方确认接受你方订购5公吨新椒干，每公吨CIF伦敦价80英镑，10月装船。27Part Five1. Put the following English into Chinese. (4)我们认为质量与价格都令人满意。很高兴向你们订购下列货物。(13) We find both the quality and price are satisfactory and are p

44、leased to place an order with you for the following goods. (14) We have succeeded in putting through the deal of 30 tons of garlic. The conclusion of the deal is certainly not the ending. It is only the beginning, and a good one, of long and friendly business relations between us. 我们成功地达到了30吨大蒜的交易。这

45、笔交易的达成肯定不是一个结束它仅仅是一个开端，一个我们之间良好的、长期友好的贸易关系的开端。(15) We accept the order and shall arrange delivery as soon as possible.我方接受该项订单，并会尽早安排发货。28Part Five2. Read the following letters and choose the best one from the given answers for the missing prepositions.to; at; of; with; in; on; for; from; onto; into

46、; by； withinLetter 1Dear Madam or Sir:We wish to refer(1) the recent exchange of faxes and are pleased to confirm having concluded(2) you a transaction of 30 metric tons(3) groundnut kernels. Enclosed is our Sales Contract No. 345(4) duplicate which we request that you please countersign and return

47、one copy to us(5) our file. We trust you will open the relevant L/C at an early date.As regards your requirement for Green Beans, we are working on this issue and will manage to let you have an offer some time next week.Yours sincerely, to_with_of_in_for_29Part Fiveto; at; of; with; in; on; for; fro

48、m; onto; into; byLetter 2Dear Sirs,We are pleased to have placed(1) you an order(2) 300 metric tons of Groundnut Oil. Our order sheet is enclosed and the relative credit will be opened within the next few days.Our buyers have agreed to allow partial shipments(3) this order, which will enable you to

49、make shipment(4) the three months from April to June. We would appreciate it very much if you could try to make shipment in 3 monthly equal lots.It might interest you to know that all our buyers are among the leading dealers(5) edible oils in this district. It is very likely that they might duplicat

50、e their order before the month is out.Your close cooperation will be highly appreciated.Sincerely yours, with_for_for_within_of_30Part FiveIntermediate Training1. Put the following Chinese into English. (1)finalize a transaction/put the deal through/close the deal/conclude a business/come to the con

51、clusion/come to term/reached an agreement(1)达成交易/协议 (2)接受报盘/ 订单/ 报价 accept an offer/an order/a quotation(3)供某人存档 for ones file(4)破例做某事 do sth.as an exception31Part Five1. Put the following Chinese into English. (2)confirm the following order/to confirm an order(5)确认下述订单/确认订单 (6)首次试定 initial order(7)

52、回信确认做某事 make confirmation by return for doing sth.(8)按照以往的条件 on the same terms and condition as before(9)贵方条款令人满意，现随附订单一纸。 Your terms are satisfactory and we enclose an order.32Part Five1. Put the following Chinese into English. (3)Enclosed is our order for 300 sets of Transistor Radios T432.We are

53、glad to have finalized/put through/closed/concluded this transaction/business with you.(10)随函附上我方所订300台T432型晶体管收音机的订单。很高兴和你们达 成了这笔交易。 (11)关于你我之间近几个星期的往来电报，现很高兴地确认与你们达成如下交易。 (12)我们很高兴确认以下试单： We refer to the telegrams exchanged between us in the last few weeks,and are p;eased to confirm having finaliz

54、ed the following trial order:We have the pleasure of confirmin the following trial order:33Part Five1. Put the following Chinese into English. (4)Although your price is below our level,we accept,as an exception,your order with a view to initiating business with you.(13)尽管你方价格低于我方报价，为了启动我们之间的业务，我们还是破

55、例接受你 方订货。 (14)经双方的传真往来，现欲确认向贵公司订购虎头牌手电筒6,000箱。 我们希望这第一笔业务将拓展贵我双方进一步的业务往来。As a result of our recent exchange of faxes,we wish to confirm our purchase from you of 6,000casesof Tigerhead flash lights.We hopethat the initial transaction will pave the way for our further business.(15)此系试销定单，请先发来35台，以便开发市

56、场。若畅销，随后必有较大 数量订单。 This is a trial order.Please send us 35 sete only so that we may tapthe market.If successful,we will give you larger orders in the future.34Part Five2. Supply the missing words in the blanks of the following letter. The first letters are given.Dear sirs, We are pleased to receive

57、your (1)o of September 5th, 2010 for Shanghai printed pure silk and welcome you as one of our(2)c . We(3)c supply of the Shanghai printed pure silk at the prices(4)s in your letter and are arranging for(5)s next week on s. s. Dongfeng. When the goods reach you, we feel confident that you will be completely(6)s with them.As you may not be aware of the wide(7)r of goods we deal in, we are(8)e a copy of our(9)c and hope that our handling of your first order with us will lead to(10)f business between us and mark the beginning of a happy working relationship.Yours sincerely, rder_ustomers