“How to present a papers at an academic conferences”：“如何在一个学术会议提出的论文”

1、How to Present a Paper at an Academic ConferenceSteve Wallace1/26/2022Wallace Academic EditingProofreading, Editing, TranslationOver 20,000 words! Get 15% Discount. Get free quote nowSpeaker IntroductionnNCTU, NTHU and ITRI technical writing and conference presentation teacher for Electrical Enginee

2、ring graduate students nGoal as a teacher is help my students publish papersnEditing Service: 86 Colleges, Universities and Research Institutes. Over 4,300 papers total. 1/26/2022Academic Editing Proofreading ServiceSpeech OutlinenHow to prepare a convincing technical presentation in EnglishnKey sen

3、tences for all conference functionsnMaking comments and answering questionsnStrategies for handling Q&AnConnect with other researchersnWhat to include in PowerPoint1/26/2022Academic Editing Proofreading ServiceWhy Go to Conferences?nTo get publishednTo meet your reviewersqStay at the conference

4、hotelqBuy coffeeqBirds of a feather (BOFs) and Special interest groups (SIGs)nTo meet your editorqGet invited to submitqSee what the editor wantsnTo meet coauthorsqShare your research with your fieldqGet feedback that can make your work better1/26/2022Academic Editing Proofreading ServiceConference

5、Presentations1/26/2022Academic Editing Proofreading ServiceBad Conference PresentationsnYouve seen poor conference presentations. n# 1 complaint of conference attendees 1/26/2022Academic Editing Proofreading ServiceWhy Do Smart People Give Poor Talks?nPoor speaking is a reaction to fear. nPresentati

6、ons are not journal articles. Theyre a completely different communication, and they require different skills.1/26/2022Academic Editing Proofreading ServiceAn Effective Talk Must Do Two Things1. Persuade you audience with evidence2. Be interesting and entertaining1/26/2022Academic Editing Proofreadin

7、g ServicePrinciples of Effective Conference Presentationsu Talk, instead of readingu Stand upu Move aroundu Make eye contact with your audienceu Dont only look at one side of the roomu Imitate excellent speakers 1/26/2022Academic Editing Proofreading ServicenTalk, instead of reading qAcademic writin

8、g does not make good speaking. qSpeak about the slide instead of reading it. nStand upqThis lets people in the back rows see your face and hear you better. nMove aroundqIts easier to keep focusing on someone whos moving.qSimply walking from one side of the room to the other every 3-4 minutes is usua

9、lly enough.1/26/2022Academic Editing Proofreading ServicenMake eye contact with your audienceqIf this makes you afraid, pretend to make eye contact by looking around the room. qOr, find a few friendly faces at different places and speak to them.nDont only look at one side of the roomqA projector for

10、ces you to stand far to one side or the other. Avoid this by moving from one side of the screen to the other. nImitate excellent speakers qWatch experienced speakers and copy their presentation style. qFind someone in your field to imitate. Notice not only what they say, but what they do: how they m

11、ove, how they use their voices, how they look at audience, how they handle timing and questions. 1/26/2022Academic Editing Proofreading Service10 Tips to Develop Confidence in Conference Presentations1.Expect to be nervous 2.Prepare 3.Practice4.Breathe5.Rehearse6.Focus on your audience7.Simplify8.Pi

12、cture success9.Connect with your audience10.Pretend to be confident1/26/2022Academic Editing Proofreading ServiceVoice QualityYou should vary your voice, so it can be more interesting for your audience. You can vary your voice in at least three ways:qSpeedSpeak at a normal, faster, slower speed, or

13、you can stop completely! You can also pause to get your audiences attention. qToneChange the pitch of your voice. Speak with a higher tone or speak with a lower tone. qVolumeYou can speak with a normal, louder volume or you can speak quietly. Lowering your voice and speaking quietly can attract your

14、 audiences interest. 1/26/2022Academic Editing Proofreading ServiceThe Speaking VoicenYou want to fill the whole room with your voice. Make a recording of yourself speaking in a large room. Do you talk in a monotone? Do you speak unclearly? Do you speak too fast? Do you show confidence? Or does ever

15、y sentence sound like a question?qSpeak from the stomach, not the throat. qBreathe deeply, its necessary to create volume, and will also help you keep your mind clear. 1/26/2022Academic Editing Proofreading ServiceThink About Your Presentation Goals nIn conference talks you should have at least two

16、goals: 1. Leave your audience with a clear picture of your contribution2. Make them want to read your papernYour presentation should not replace your paper, but make the audience want to look for it. Talk about information in the paper that cant be completely covered in the presentation.1/26/2022Aca

17、demic Editing Proofreading ServicenTiming issuesqThe oral presentation of a paper is usually a 12-minute presentation of your research with an additional 3 minutes for questions. qIn conferences, exceeding your time limit is not polite qIf you dont have enough time, just pause and make some adjustme

18、nts so you can finish on time. For example, skip slides, say less about each slide, or go directly to the conclusion. qIf you are waiting to speak and another speaker is using your time, wait a couple of minutes, then politely say something like “Im sorry, but Id like to be sure we have enough time

19、for my talk as well.”nPractice, practice, practice qThe only way to be sure your timing is right is to practice your talk: every word of it, exactly as you plan to deliver it. 1/26/2022Academic Editing Proofreading ServiceHave a Timing DevicenUse a watch or cell phone with a timing functionBut these

20、 only work if you remember to use the timer, and the numbers are large enough to read easily while youre talking.nPowerPoints “Presenter Tools” has a stopwatchThe problem is remembering to start the stopwatch at the beginning of your talk. nDevelop your sense of timing by always using the same slide

21、 formatYou will know how many minutes. It usually takes you to speak about one slide after a few talks . You can estimate the length of a new talk from the number of slides you have.1/26/2022Academic Editing Proofreading ServicenPretend you have a 20-minute talkWhen youre practicing, mark your notes

22、 or slides when you hit the 5-, 10-, 15- and 18-minute points. nDecide in advance which slides you can skip Make a small mark on slides that are not essential for thepresentation. If you are out of time, always skip slides in the middle and jump to the conclusion so you can spend enough time on that

23、. nAs a beginning speaker, dont leave your outlineqDont try to do something unplanned during a talk. qPractice telling a joke or a story and make your audience to think you just thought of.1/26/2022Academic Editing Proofreading ServiceA Short Conference Talk OutlinenTitle/author/university (1 slide)

24、 nAbstract (1 slide) - Give the basic problem and answer. nOutline (1 slide) - Give the talk structure. nBackground nMotivation and Problem Statement (1-2 slides) - Why does anyone care? nRelated Work (0-1 slide) - Talk briefly about this, or you can eliminate this section and refer people to your p

25、aper. 1/26/2022Academic Editing Proofreading ServicenMethods (1 slide) - Cover quickly in short talks and refer people to your paper. nResults (4-6 slides) - Present key results with implications. This is the main body of the talk. Do not cover all the results. Cover the key result well. nSummary (1

26、 slide) nFuture Work (0-1 slide) - Or, you can talk about additional problems coming from this research. nBackup Slides (0-3 slides) - You may have a few slides ready to answer expected questions. Possible question areas are ideas you quickly went over, limitations in the methods or results, and fut

27、ure work.1/26/2022Academic Editing Proofreading ServiceAn Extended Conference Talk OutlinenIntroduction: Start your speech strong by using an attention getter. Then give the big picture of your presentation, your central point and then an overview of where you are going during your speech. qAn atten

28、tion getter: A few sentences to connect with your audience at the beginning. qYou and the topic: Introduce yourself and briefly describe your interest in the topic and how you are connected to it. qThesis statement: A short statement of your purpose and the specific topic that you will discuss. 1/26

29、/2022Academic Editing Proofreading ServiceqImportance, significance, relevance: Answer the “who cares” question. qSignpost: Where your speech is headed. nThe body of your speech: The main points and evidence (examples, data) to support your case. qTransition: Let the audience know you are diving int

30、o the main part of your speech. qMain point: The central points you are making in your speech. qExamples and supporting data: Support your claims by providing examples and supporting data. qDiagrams, photos, visual images: Sometimes a good diagram or picture is worth a thousand words in explaining o

31、r illustrating something. 1/26/2022Academic Editing Proofreading ServicenConclusion: The conclusion consists of a reminder of the main points you gave, along with a memorable concluding remark. qTransition: Let the audience know you are drawing to a close so they are not caught off guard. qSummarize

32、 the main points: Briefly restate the main points so your audience is clear about what you presented. qConcluding remark: End with a good, memorable, strong statement. Let the audience applaud before you ask for questions. 1/26/2022Academic Editing Proofreading ServiceQuoting OthersIf you quote anot

33、her source, pause and indicate the quote by saying “Quote . . . end quote.” qDont use long quotes or quote too much material. Your audience wants your ideas, not what you have found from others. qIf it is necessary to include long quotes, give the audience a handout of quotes which you will be using

34、. nRead the speech out loud as you revise. This will help you eliminate unnecessary sentences and phrases. nBe careful criticizing other scholars. Be respectful your references might be sitting in the audience.1/26/2022Academic Editing Proofreading ServiceConference Speech IntroductionHow to begin a

35、 conference presentation?nStep 1: Be familiar with your material and any facts, names or numbers you are planning to use. nStep 2: Walk to the stage and smile. Be quiet for at least 3 seconds while looking at your audience and smiling. nStep 3: Start with a quote, a story, a number or a fact, prefer

36、ably something that is surprising or unusual, that the audience hasnt heard before. nStep 4: Think of the speech opening like the beginning of a good movie. Use the first two minutes to build excitement. The best way to do this is by using surprising facts or a story. This will build the base and in

37、volve people creating interest in seeing where you will take them.nStep 5: Keep related thoughts together and avoid moving to different topics or areas of your speech. 1/26/2022Academic Editing Proofreading ServiceHere are eight techniques to start your presentationand get immediate audience interes

38、t.n1. Ask a question q“Is it safe to trust documents from the Internet?”q“Is there anyone here who has not broken the copyright law?”n2. Use a story: Many of the best stories are personal. n3. Make a surprising comment (often a statistic)q“According to a national survey reported in the Wall Street J

39、ournal 82% of respondents say they access pornography on the Net at work.”qYou can also make a startling statement by using an unanticipated visual aid. 1/26/2022Academic Editing Proofreading Servicen4. Use a quotationq“Confucius said: What I hear I forget, what I see I remember, what I do I underst

40、and. We need to use this method so I planned an interactive class.” qChoose a quote from movies, speeches, newspapers, reports, official documents or use a quotation book. n5. Create curiosityq“There is a poison in your home. Your children use it and so do you. It kills thousands every year. Yet gov

41、ernment does not control it. Here it istable salt.”n6. Mention the importance of the topicq“With 400,000 job openings for computer professionals in the United States, it is important that we train computer professionals now. I have a plan that will do this quickly and with little expense.”1/26/2022A

42、cademic Editing Proofreading Servicen7. Involve the audienceqAsk for participation in a survey.qShow a picture or short video and ask for audience comment.n8. Refer to the occasionqSpeeches are often part of a special event for a group, organization or community. Connect any special celebrations to

43、your topic.qThese opening techniques can be used individually or in combination. For example, ask a question which creates curiosity, “What is the single biggest problem that students are facing today?”1/26/2022Academic Editing Proofreading ServiceAdditional Points About the IntroductionnThe beginni

44、ng of a speech should take between 5 and 10% of the total speech time. nYou may spent over half your preparation time on preparing your beginning, since it will be the foundation of your conclusion, too. nYou want to connect with your audience as soon as possible in your opening. Using PowerPoint re

45、duces audience feedback and takes attention from the speaker. Consider PowerPoint only for the body of your speech where it can add more value.1/26/2022Academic Editing Proofreading ServiceHow Can You Organize the Main Body of the Conference Talk?nThe body of the speech is between the beginning and

46、the end. nThe body is the biggest part of the speech. nOrganizers are connecting concepts or themes, such as characters, place, size or time. nOrganizers provide structure to connect your ideas, help you connect with the audience quickly and deliver the speech with minimum notes.nWhen considering di

47、fferent ways to organize the body of the speech, remember the speech body has three to five parts, at most. Audiences can take in a limited amount of information at one time. nSpeeches are temporary and need to use humans natural ability to make connections. Give the audience an overview of your org

48、anization, along with your goals, in your introduction. 1/26/2022Academic Editing Proofreading ServiceIdeas for Organizing Your Speech Body1. AcronymsqAn informational speech about relieving stress could be organized around R.E.L.A.X. Each letter should represent one of the points in your speech bod

49、y. 2. CharactersqCharacters can be actual, made-up, historical or political.qDont forget well-known characters from literature, movies or TV shows. 3. ColorqIt can be used to organize the presentation and connect to visual aids and handouts. It energizes theoretical topics.1/26/2022Academic Editing

50、Proofreading Service4. CulturesqOrganizing by culture is similar to organizing by characters, but it is more general and related to group behaviors and values.5. Issues Issues simplify complex topics. Issues can soften topics where the audience has strong opinions or high emotions.6. Places and spac

51、esqPeople have strong feelings about places and often make general connections with types of landscape: mountains, seashore and desert.qMany topics are place-specific such as industries, travel and history.1/26/2022Academic Editing Proofreading Service7. StoriesqUse a universal story from literature

52、, or childrens books for a technical presentation.qReal stories and life experiences are the most powerful. 8. Points of viewqThere may be different ways of looking at a problem depending on a persons age group or generation. 9. Problem and solutionqThis is flexible because you can have three proble

53、ms with three solutions or one problem with three solutions. qYou can even do the solution first and have an interactive exercise with the audience to identify the problem. 10. Shapes and patternsqTo show relationships and how things work. Shapes show unity, connection and importance between things.

54、 Emphasize shapes with visual aids so the audience can imagine and see.1/26/2022Academic Editing Proofreading Service11. SizeqUse with countable topics such as trends, market share or budgets.qVisualize using charts, graphs or photographs. Define comparative size, big, medium and small, with visuals

55、 or a demonstration.12. TimeqChoose past, present and future for topics that change over time.qUse calendar units, month, decade, year, with project timelines.qShow time periods using generations. Emphasize past and future events by specific key dates.qCombine reality by comparing historic ages. 1/2

56、6/2022Academic Editing Proofreading ServiceqAn energetic ending is critical to a successful presentation it is what the audience remembers best. nMeet the objectives of the endingqCreate a feeling of closingSimilar to how you end conversations qEmphasize the main pointWhat the audience should do or

57、expect next qMake an impactDeliver your message so it is easy to remember qReconnect emotionally with the audienceIn both the opening and the conclusion, the presenter should show positive emotions (confidence, eagerness, sincerity, enthusiasm, energy). In contrast, the body of the speech is often r

58、elatively unemotional, containing data and analysis.How Can You Conclude Your Conference Presentation?1/26/2022Academic Editing Proofreading ServicenFit the time availableqThe ending of a speech should take the same amount of time as the opening, which is no more than 5 to 10% of total speech time.

59、In a 20 minute speech this means 1 to 2 minutes for the ending. qSince both the ending and beginning are short, they need the most attention during the preparation stage. 1/26/2022Academic Editing Proofreading ServiceqCall to action qRefer back to the beginningqDemonstrate how easy it is to apply yo

60、ur speech topic Use a visual aid, role-play or display.qUse a quotation mark to emphasize your ideas qAsk a rhetorical questionqTell a story to illustrate or confirm your main points qLeave a tip or word of wisdom qRepeat your key pointsHere Are Simple Techniques to Summarize Your Main Points1/26/2022Ac