社交信函写作.

1、窗体顶端窗体底端社交信函写作实例1.感谢信（Thank-you letter感谢信的使用范围很广，收到礼物或接受帮助、款待、问候、祝贺等都要写信表示感谢。感谢信的内容 主要有：1具体提到感谢的原因，如对得到的礼物或受到的服务加以赞赏等。2表示愿意给与回报。另外，感谢信要写得及时，语言应热情洋溢，自然地抒发真心诚意的感激之情。措辞得体，切忌过分恭 维。实例Dear Mr. Knox:This is to thank you for the wonderful service your employee Philip Richard did to me and my office.To some

2、extent, a computer system is no better than the field engineer who services it. Last Monday morning,the system crashed and we made an emergency call to your office. Mr. Richard came and in a few minutesaccurately diagnosed the problem, went for the replacement parts and worked late into midnight get

3、ting the systemrunning again. Eventually we made our deadline due to his marvelous efforts.We are enormously grateful to you for sending Mr. Richard to us on this important occasion and also we wanthim to know how much we value his ability and his spirit when dealing with a tough job.I am looking fo

4、r ways we can return your kindness.Yours faithfully,Guy Bangs常用套语1. 1. Please accept my sincere appreciation for Mr.请接受我对先生真诚的感谢。1.2.Many thanks for your hospitality.感谢您的款待。1.3.Of all the. I have received, I enjoy yours the most.在我收到的所有的中，我最欣赏您的那份儿。1.4.I know that. took you a great deal of precious

5、time.我知道花了您不少宝贵的时间。1.5.It was very kind of you to see me off at the airport when I left your country.在我离开贵国之际，我十分感谢您来机场送别。1.6.Thank you for. that you sent me.感谢您寄我的.。1. 7. Please give my best regards to the people who prepared the party for me.请代我向为我准备那次晚会的各位表示问候。1.8.1 hope that I may be able to ret

6、urn your kindness in future.我希望将来能报答您的热情款待。1.9.We do owe Mr. a great“thank -you”.对先生，我再次深表感谢。2.便条、通知和启事2.1便条（Note便条常用于熟识的同事、朋友之间。便条与一般书信相比，格式简单、随便，直截了当，有时只用三言 两语即可完成。写日期时可省去年份；开头与结尾可以省去Dear, Mr, Sincerely yours，等正式措辞。实例11:00 a.m. Feb. 5Mary,I wont be back until 3 p.m., so please help me do the follo

7、wing things:E-mail the quotation to DK company before 6 this afternoon. Make 3 copies of the MonthlyReport and send one to the Manager Office.Linda2.2通知和启事（Notice & Poster通知是为了说明或传达信息、告示公众，常用于上级对下级或组织对成员布置工作、传达事项、召开会 议，等等。通知的语言要简洁，篇幅短小，内容具体、明确。通知一般分为书面通知和口头通知。写书面通知应注意以下几点：1以Notice做标题，居中；2正文表述清楚，

8、精练，具体；3写清楚时间、地点及要求；4落款（即岀通知的单位或人 写在正文的右下角；日期通常写在右上角。启事通常张贴于布告栏、公共场所，常见的有遗失启事（Lost、招领启事（Found、更正启事（Correction等等。实例MERGER NOTICEMarch 30, 2002We have the honour to announce that the merger of Jiangsu Public Security Academy with Nanjing Police School,which will come into effect on April 10, 2002.The n

9、ew school will be known as Jiangsu Police Academy with the main campus at 128 Andemen, Nanjing.Administrative OfficeJiangsu Police Academy3.备忘录（Memorandum备忘录是一种非正式公文。它是在本单位内部为了联系工作，分管某项工作的有关人员或是下级部门至 上级部门所使用的一种简短书面交流形式。备忘录的主要目的是针对某一事情提醒、督促、通告本单位内部的 相关人员。备忘录的书写格式如下：memorandum或Memo写在信笺的最上端正中。to （收阅人：在

10、to的后面写收阅人的姓名，或者职务，可免写称谓。from （发文人：在from的后面写发文人的姓名。一般情况下免写职务，免称谓。Date:写在信笺的右上角或左边齐头。Subj. / Re.:用几个字对备忘录内容进行概括，要求简洁。如：Re. Sales Contest / Subj. A NewPlanBody：备忘录可免称呼，免客套用语。语言简洁明了，篇幅短小精悍，常用非正式用语。如果呈送领 导，措辞可以正式些。Reference Initials (经手人代号：撰写人姓名首字母，如TS；BO实例MemoTo: All (staff & studentsFrom: Mr. Lawso

11、n (President OfficeDate: April 28, 2000Re: Summer HoursSummer is drawing near. Longer daylight time means that we need to prolong the working hours. As of May 1, afternoonclasses start at 14:00 (morning schedule remains the same; school bus leaves at 17:00; power supply in Teaching Building &Stu

12、dents Dorm work until 10:30 & 11:00. The auxiliary units are to make arrangement of their office hours in the light of thisschedule.If any questions occur, please consult the President Office.BD4.咨询函(Inquiry & Request咨询函是日常生活、商业活动中最常见的一种信函，写信人通过信函了解情况，进行信息交流。写作时 通常首先说明去函的目的，然后提岀咨询内容以及希望得到对方的

13、帮助等。实例Dear Sir,Miss Jane Maas has applied for the post of office secretary and has mailed to you her resume and names of references.We should be obliged if you would give us your opinions about her ability, educational background, experience andgeneral suitability for the position.We feel sorry to t

14、rouble and would like to thank you for your kind attention.Yours sincerely,5.祝贺函(Letter of Compliment工作中、生活中要祝贺的事很多，如祝贺晋升、事业有成、升学、开业、订婚、结婚、毕业等等。祝贺 函较之贺卡更容易增进彼此间的好感，亦可促进贸易往来。贺函应写得及时，一旦延误，就给人一种事过境迁 的感觉。写作时应注意措辞真诚、轻松愉快，有礼貌，但切忌言过其实。实例Dear Mr. Forthright,Your address to the annual meeting of 99 Fortune F

15、orum in Pu Dong, Shanghai on the topic of“Adopting ExpertEconomy Operation as a Business Weapon”was outstanding. I have not heard such succinct (简洁的and dramaticsummary of this vital topic.Several members from the association telephoned me to express their appreciation of your unique address andout-o

16、f-ordinary style of presentation.We all look forward to reading your article on the subject in the following issue of theworld famous European Economy Association Press. Congratulation in advance and you deserve it.Sincerely yours,Wilson WhiteChairmanEuropean Economy Association常用套语5.1. Warm congrat

17、ulations on your success in passing the entrance examination to. University.热烈地祝贺您考上了大学。5.2. Please accept our sincere wishes for your promotion / engagement.请接受我们对您晋升/订婚的衷心祝愿。5.3. On the happy occasion of the Companys. anniversary I write to convey my hearty congratulations.在贵公司创立周年欢欣之际，献上我衷心的祝福。5.

18、4. It is really a good news that you obtained the full scholarship of. University.你获得了大学的全额奖学金，这的确是个好消息。5.5. I extend my best wishes for your success and prosperity.衷心祝愿你们成功、兴盛。5.6. Many happy returns of the day.祝您长寿。5.7. May each year bring you new hope.愿每年都给您带来新的希望。6.邀请函请柬回柬(Invitation and Reply邀请

19、函是工作和生活中常见的一种信函。正式的邀请函要用第三人称撰写，语言应严谨、简洁、热情。 尽量使用手写，其写作格式与一般书信格式相同。被邀请人收到信函后应及时答复；应邀回函中应表明谢意， 重复应邀时间、地点；谢绝回函应表示歉意，说明原因。请柬比邀请函更为正式，庄重。写作请柬与回柬时应注意：1文字排列应精心设计，一般以一个或两个完整的意群为一行。2一般用第三人称形式写作。3要求回函时可在请柬的左下角写上R. S. V. P.(法语“敬请回复”的缩写，相当于英语的pleasereply。实例InvitationMr. & Mrs. Henry WillisRm4011, Central Ho

20、telNanjing 210002Dear Mr. & Mrs. Willis,The Spring Festival is drawing near, the most important event of the year. And this years holiday is a once-in-a-lifetimeoccasion for us Chinese. The Year of the Dragonthe luckiestof all yearscoincides with the start of a new millennium. This happens only

21、once every 3,000 years.Mr. Dong, Chairman of the board of Chun Lan Group, is giving a dinner party from 7:00 pm to 9:00 pm on the Eve andrequests the honor of your presence at First Scholar Hotel.Sincerely yours,Wei MingManagerSales DepartmentR. S. V. P.ReplyMr. & Mrs. Henry WillisAccept with pl

22、easureMr. Dongs kind invitation for dinnerAt First Scholar HotelOn the Eveof the Year of the DragonFrom 7:00 p.m. to 9:00 p.m.To celebrate the Spring Festival常用套语6. 1. .cordially invite the pleasure of Mr. to. party.真诚邀请先生光临晚会。6. 2. We are having a party at. （place on. （date. We would be pleased if

23、you could come.我们将于（日）在（地点），举行晚会。如果您能前来，我们将十分高兴。6. 3. Will you and Mrs. Lawrence have dinner with us on Saturday, the 12th of May at six thirty p.m.?可否请您和劳伦斯夫人周六（5月12日）18点30分与我们一起共进晚餐？6. 4. at the marriage of参加.的婚礼6. 5. on the occasion of在.之际6. 6. I have pleasure in accepting your kind invitation to

24、 dinner on. （date. I will be there on time.非常愉快地接受您（日）宴会的邀请，我将准时抵达。6. 7. I regret that I have another engagement on that day and will not be able to attend.十分抱歉，我届时另有约会，故不能前往。7.求职信（Letter of Application写求职信的目的是为了获得某一职务， 具体来说是为了得到面谈的机会。 因此， 求职信的内容应包括:1写信的动机和消息的来源。2个人资料，包括学历和工作经历。3若有必要，列出推荐人的情况。4提出希望面

25、谈的请求。求职信的语言应诚恳、实事求是、措辞礼貌。为了给招聘人留下深刻印象，求职信的版面设计应新颖, 有特色。实例June 11,2000Human Resource ManagerHongda Software CompanyDear Sir,Your advertisement for a network program designer on Talents Plaza of June 5 interested me because yourrequirements closely parallel my work experience.You will find enclosed a

26、resume of my education record and business experience together with 2 copies of references.I have proficient computer skills and I hold English Band 6 certificate and law school certificate (self-taught.My reason for applying is to seek greater opportunity for advancement in a large, respected corpo

27、ration as yours.Mr. David Williams of your company, Nanjing Branch knows me well and would provide further information about myqualification and suitability later.I appreciate a personal interview soon.Yours faithfully,常用套语7. 1.1 would like to apply for the position of.我申请担任一职。7. 2. With reference t

28、o your ad on The Times of April 25 for a secretary, I offer myself for the post。根据贵方4月5日刊登在泰晤士报上的招聘秘书广告，我申请这一职务。7. 3. I have a fair knowledge of. and I ask you to consider my qualification for the post.我有方面的经验，请求您考虑我是否有资格担任此职。7. 4. My reason for leaving the present company is that I desire to improv

29、e.我想离开现在公司的原因是，我想得到提升。7. 5. I should be glad to have a personal interview.我希望得到面谈的机会。7. 6. Id like to furnish reference if desired.如果需要的话，我可提供推荐资料。7. 7. I enclose a resume together with my recent photograph.寄上我的简历一份及近照一张。7. 8. As regards salary, I leave it to you to decide after experience of my cap

30、acity.至于薪金，由贵方根据我的能力而定。8.电子邮件(E-mail电子邮件是一种社交联系和商务沟通的通讯方式。它快捷、简便、高效。但如果人们不通晓其基本的写 作规则，那么所发出的邮件也许会给收件人带来诸多不便。电子邮件是书信写作中的一种形式，但又不失其独特的写作原则，商务电子邮件尤其如此。写作时应注 意以下几点。1简练电子邮件的内容应简短，主题突出。如果是商务邮件，忌闲聊。2地址详尽，填写全名收件人的地址应准确详尽。在From栏中，不仅应填写发件人的地址，还应附上发件人的全名，如. (Ronald Wood，有时还后附发件人的头衔和职务、电话及传真，以便收件人查出发件人的情况。3主题行简

31、练短小、具体、有意义的主题行往往可以使这一邮件在众多充斥电子信箱的邮件中脱颖而出，吸引收件人 的注意。4重提主题行在复电时，应重提上封邮件的主题行，以提示收件人注意，并能显示相关的几封邮件的内在联系。5正文简明邮件的正文应措词直接，简明扼要。语言趋于口语化，尽量避免赘词赘句，如：.the purpose of this message is to.This is to acknowledge that.6大写字符为突出邮件中某一部分的内容，可使用大写字符，但切忌多用、滥用。因为大写字符不仅影响阅读速 度，而且，在网络语言中有叫嚷，抗议(shouting之嫌。7慎用附件邮件正文中应避免岀现表格、

32、图表、照片等内容，尽量压缩这类信息的长度。如果确有必要，此类信息 最好做附件处理，附在邮件的结尾处。发件前还应查实收件人是否拥有必须的软件开启此类邮件，否则会给收 件人增添不便。8长度电子邮件的长度以47行为佳。9语气电子邮件的写作趋于口语化，力求用自然、流畅、清晰、明白的文字来传达信息。但是口语化的表达方 式应把握一定的度，平时说话中的风趣、玩笑、幽默在商务性电子邮件中就会变得不合时宜，或很不礼貌。口 语化不等于用俗话、粗话。电子邮件与网络交流已经逐步形成了自己的专用语言，有了自己的专用符号和词汇。为了操作便捷以及 节省邮件传递的时间，电子邮件力求简化用字，大量使用英文缩写。这些缩写部分来源

33、于电报、电传上的惯用 简语，也有一部分是网络交流所特有的简体文化。现摘录若干：ABTAbout FWD,FORWDForward (转发ACPTDAcceptedFLTFlightAC, A / CAccountFFDFree from dutyA / SAfter sight (见票后G, GRIN开玩笑，别当真At sight (见票即付G / WGross weightAGNAgainGUAR, GUARTGuaranteeAIR / ARMLAirmailHV, HVEHaveANSAnswerHVBHave beenARR, ARVLArrivalHRHourARTArticleIM

34、M, IMMDImmediateA / OAt onceINFOInformationASAPAs soon as possibleIOWIn other wordsAVBL, AVLBLAvailableISI seeBABank draft (银行汇票KISSKeep it simple, StupidBBBye-byeMGRManagerBOCBank of ChinaMKTMarketB / LBill of lading (提单MSGMessageBKBookNXWKNext weekBSNSSBusinessO, UYouBTWBy the wayO / NOOrder numberBYRBuyerOISOh, I seeC, CBLCableOR, UR, YRYourCFMConfirmPLSPleaseCNL, CELCancelPSPostscriptCFM, CNFConfirmPRCPriceCYCopyRVSReviseCICost & insura