供应商选择和管理程序-中英文对照

1、Date: May,8 , 2021 日 期：2021 年 5月 8 日Issued by: XXXXXX XXXSupplier Selection andManagement Procedure供给商选择和治理程序Checked by/校准：Approved by/ Doc. No./文件编号：Ver. No./版本号： 1.0Date: May,8 , 2021 口 助：2021 4 5月 8 口Issued by: XXXXXX XXXAudit and Approval 审核及批准Audit and Approval 审核及批准Signature 签字Date 日期Remark 备注

2、General Manager 总经理VProduction Dept 制造部VR&D Dept. 产品开发部VQuality Dept.质量部VPurchasing Dept. 采购部VFinance Dept. 财务部VHR Dept. 人力资源部Sales Dept. 销售部Checked by/校准：Approved by/ Doc. No./文件编号：Ver. No./版本号： 1.01 Purpose 目的：To define the methodology to select, assess, approve new suppliers and manage suppli

3、er to ensure uniformity across the group and that all purchased product conforms to the purchase requirements of NAILI.定义如何选择、评估、批准和治理供给商.2 Scope 范围：All parts and services contribute to products that sold to Customers including Raw material, Subcontracting parts, Services and Other Products.所有作用于销售给

4、客户产品的原材料、零部件和效劳,包括外包合同、零件、效劳和 其他的产品.3 Definition 定义：None 无4 . Responsibility 责任：Purchasing department is responsible for sourcing, preliminarily assessing, recommending, auditing, manage new suppliers and steer price determination. 采购部负责寻找,初评,推荐,审核,治理供给商及跟进价格确认流程.R&D department is responsible fo

5、r audit new suppliers to confirm their technical capability.产品开发部负责审核新供给商以确认其技术水平.Quality department is responsible for preliminarily assessing, audit new suppliers to confirm their quality assurance capability and incoming control .质量部负责初评,审核新供给商,确认其品质保证水平及来料限制.5 . Procedure 内容：5.1 New supplier dev

6、elopment5.1.1 Sourcing for new supplier 寻找新供给商 Purchasing department gets purchasing request and needs for new supplier. All departments can request a need.采购部得到采购需求,需要开展新供给商.公司任何部门都可以提出采购需求.Checked by/校准：Approved by/ Doc. No./文件编号：Ver. No./版本号： 1.0 Purchasing department searches suppl

7、ier through current supply base, internet, exhibition and other channels according to knowledge 、information and need specification from request department.采购部根据需求部门的信息要求开始寻找供给商.可通过现有供给商、网络、会展 等各种渠道寻找新供给商. Purchasing department contacts the supplier and makes a preliminary assessment.采购部联系发现的

8、供给商并对其做初步评估. It goes to the next step if supplier is feasible. Otherwise return to . Other department can also recommend potential supplier to purchasing department.如果经初评合格,进入下一步评估流程.否那么返回 ,重新寻找供给商.其 他部门也可以推荐潜在供给商到采购部.5.1.2 Potential Supplier Assessment潜在供给商评估 Purchasing

9、 department sends“Supplier Questionnaire “ and NDA to supplier.采购部给供给商发“供给商调查表和保密协议. Purchasing department send specification, information and RFQ to supplier after receiving NDA.采购部收到保密协议后将产品规格参数或信息和询价单发给供给商. Purchasing department, Quality department and R&D department assess supp

10、lier by feed backed Supplier Questionnaire.采购部、质量部和产品开发部通过供给商的调查问卷反应进行初步评估. After review of the Questionnaire, the supplier is described (if OK) as ?POTENTIAL ?.Otherwise return to 对供给商的调查问卷进行讨论后,如果认为合格后,那么把供给商定义为潜在供给 商.否那么返回重新寻找供给商.5.1.3 Decision to audit or place a sample orde

11、r on the potential supplier.决定现场审核考察或无需审核考察而直接下样品订单给潜在供给商. Decision to audit, visit or order without audit or visit by purchasing department, Quality department and R&D department together.采购部、质量部和产品开发部讨论确定供给商是否需要现场审核考察或无需审 核 考察而直接下样品采购订单.Checked by/校准：Approved by/ Doc. No./文件编号：Ver. No./

12、版本号： 1.0 It goes to 5.1.4 if decision is to audit supplier. It goes to 5.1.5 if decision placing sample order without audit. Decisions shall be rec orded on the “ New Supplier Evaluation Sheet.如果断定审核供给商那么执行5.1.4,如果断定不用审核直接样品采购订单那么执行5.1.5,结论应在“新供给商评估表中记录.1.1.4 Audit to the Potential Supplier审核

13、潜在供给商 An Audit “ is normallycarried out by Quality department and with Purchasing department and R&D or other function involved. Quality department passes audit check list and purpose to supplier before an audit is carried out.现场审核通常是由质量部主导,采购部、开发部或其他部门共同参与的.现场审核 之前质量部会发给供给商审核清单和审核目的.1.1.

14、4.2 Purchasing department, Quality department and R&D department organize a team that who will attend the audit. (If possible, other function need involve ) 采购部、质量部和开发部确定审核小组成员.(如果需要其他部门也可参与) With reserved auditors make a plan of audit. Purchasing department confirm the audit date to Supp

15、lier.采购部与指定审核人员制定审核或考察方案,并和供给商确认审核日期. Carry out audit and complete audit report according to" Supplier Audit Check ListAuditor from Quality department collect information from the audit team ,draft"Supplier Audit Report , issue "SupplieCorrective Action Plan if need and follow

16、up o if audit team decides to eliminate then need not follow up .根据 <<供给商考查目录 >>实施供给商现场审核.由质量部收集审查小组信息,起 草<<供给商审核报告 >>,如需要由采购部发布 <<供给商整改方案 >>并进行跟踪. 如果审核小组决定淘汰该供给商那么不必再跟踪. The supplier is described as ? Reserved Supplier ? if audit passed. The supplier insti

17、gated corrective actions return to if it is not passing.通过审核的供给商将作为保存供给商进入后面的流程.没有通过审核的供给商必须进行限期整改,整改不通过那么回到重新寻找供给商.1.1.5 Sample Order of a product or Service to the Reserved Supplier向保存供给商采购产品或效劳Checked by/校准：Approved by/ Doc. No./文件编号：Ver. No./版本号： 1.0坐火科技 一Date: May,8 th, 2021 日 期：

18、2021 年 5月 8 日 Issued by: XXXXXX XXX Order samples from supplier (with or without preliminary audit or visit ) . The quantity of samples is decided by R&D department and Quality department.向供给商下单采购样品(不管是否进行过审核或考察).样品数量由产品开发部 门和质量部门共同决定. Supplier produces samples.供给商生产样品. Chec

19、king and validation of the purchased samples by Quality engineer andR&D department. There are two kinds of methods to inspect product : inwards inspection qualification testing and validate inspection report carried out by supplier.供给商送样后,样品检验由质量工程师和开发部共同完成.有两种检验方式：一 种是根据公司的规格要求进行内部检验和测试；另一种是根据供

20、给商提供的检验 标准及检验报告进行复检. Supplier is approved if samples are qualified. Then complete new supplier evaluation sheet. Supplier must carry out corrective action, remake samples and procedure if the samples are failed. If the second samples are failed again, the supplier would be canceled.如果样品通过检验合格

21、,供给商那么被批准为合格供给商.完成<<新供给商评估表>> o如果样品不合格,供给商必须拿出改善举措并重做样品；如果二次送样还不合格,本次供给商将被淘汰. Finance department set up supplier information in KIS system according to Supplier Information Form and New Supplier Approval Sheet.供给商被批准后,财务部根据 << 供给商信息表 >>及<< 新供给商批准表 >> 把供给 商信

22、息建立到金蝶系统中.5.2 Material classification 物料分类Material is classified is according to effect from material provided by suppliers on final product.原材料依供给商所供给的材料的性能对成品的影响严重程度进行划分等级：a) Type A Important function components: Components affect key function and quality of final product directly. Such as motor,

23、Temperature switch,Checked by/校准：Approved by/ Doc. No./文件编号：Ver. No./版本号： 1.0Date: May,8 , 2021 日 期：2021 年 5月 8 日Issued by: XXXXXX XXXTemperature sensor, Thermostatic bulb, Pressure switch,Pressure sensor, Controller, Cooler, Sealing ring, Oil filter cartridge, Filter element, Air filter , etc.A类一一对

24、产品的性能及品质有直接重大影响的原材料.如：电机、温度开关、温度传感器、温控阀芯、压力开关、压力传感器、限制器、冷却器、轴封、 油滤芯、油分芯、空滤芯等b) Type B Common function component or important non-function components.Components affect common function and quality of final product.Such as steel, Stamping Parts, electronic parts, carton box, pallet, water tank, standar

25、d parts, etc.B类一一对产品性能和品质较大影响的原材料.如：钢材、钺金件、电子件、 包装箱、托盘、水箱、标准件等.c) Type C Common and non-function components. All components except typeA and type B. Such as label, plastic bag, binding material, packing tape etc but not limited.C类一除A B类以外的原材料,如：标签、塑料袋、缠绕膜、胶带等但不仅限于此.Management strategic to all kinds

26、of materials:不同分类物料的采购策略：LevelOrder Frequency订单频率Order qty.订货数量Stock库存AFrequent 频繁Less较少Short term 短期BMedium适中Balance 适中Balance 适中CLess很少Volume大批量Long term 长期5.3 Supplier rating供给商评价5.3.1 Purchasing department rate supplier performance by two items every quarter year as Reject rate " and On tim

27、e delivery . Details as below:采购部每季度就供给商的退货率和准时交货率两方面进行评价,具体内容如下：退货率=(IQC+生产线退货数)/总收货数*1,000,000退货率(Reject rate )质量彳导分(Score)备注remarkChecked by/校准：Approved by/ Doc. No./文件编号：Ver. No./版本号： 1.0<500100200090各区间内2000060按线性得分>=350000交货准时率得分=批次准时得分之和/总批数*100交货时间(OTD)批次准时得分(Score by batch)提前 0-5 天(0-

28、5days early)1提前 6-10 天(6-10days early)0.5推迟 1-5 天(1-5days delay)0.5其他(others)0综合季度业绩得分=(质量得分+交期得分)/ 2;假设单项评为不合格,那么季度综合评价为不合格.单项得分(Signal Score)季度评定(Quarterly Score)得分?90A-优秀(Good)60 < 得分 <90B- 一般(Normal)得分 <60C-差(Bad)5.3.2 There are three level suppliers according to rating scores:依据得分供给商被分

29、为3级：Grade A. Supplier score is more than and equal 80.A级：大于等于90分的供给商Grade B. Supplier score is more than and equal 65,but less than 80 .B级：小于90分,大于等于60分的供给商.Grade C. Supplier score is less than 65.C级:60分以下的供给商5.3.3 Supplier management method for three kinds of supplierChecked by/校准：Approved by/ Doc.

30、 No./文件编号：Ver. No./版本号： 1.0坐火科技 一Date: May,8 th, 2021 日 期：2021 年 5月 8 日 Issued by: XXXXXX XXX 三种供给商的治理方法Grade A supplier can be used as before.A级供给商继续使用.Grade B supplier can be used in future. Quality department must issue “Supplier Corrective Action Plan 盲nd request suppliers close open issues in l

31、imitative time.B级供给商可以继续使用,质量部开出 <<供给商整改方案 >>要求其限期改善.Grade C supplier will be stopped in business. Quality department issue “Supplier Corrective Action Plan a nd request suppliers close open issues in limitative time. The supplier must be audited if it is necessary. The audit process is

32、same with new supplier audit. Supplier resumes business if it is qualified. Supplier will be canceled if it is failed.C级供给商暂时停止供货,质量部开出<<供给商整改方案 >>要求限期整改,视情况决定是否进行现场审核,审核方法和新供给商相同.审核合格后恢复供货.审核不 合格的取消供货资格.Purchasing department notifies supplier rating result.评价结果要发送给供给商.5.4 Supplier annua

33、l audit 供给商年度审核5.4.1 Quality department make supplier annual audit plan according to supplier quality monthly report , component type of supplier and supplier order value.质量部根据质量月报、是否为关键物料的供给商、与供给商的年交易额等制定供 应商的年度审核方案.5.4.2 Audit process is same to new supplier audit. The purpose of annual audit is t

34、o ensure the supplier is qualified on quality control, the capability of supply, cost reduction plan and implementation, or other findings.具体的审核方法同新供给商审核方法.年度审核的目的是保证供给商在质量限制、供给水平,本钱节约的方案和执行情况,或是否其他发现.5.4.3 The annual audit must be implemented to suppliers of A kind of materials, partial suppliers o

35、f B kind of materials which have quality defect record or delay record on supply. Audit to suppliers of C kind of materials is not necessary but keep theChecked by/校准：Approved by/ Doc. No./文件编号：Ver. No./版本号： 1.0坐火科技 一Date: May,8 th, 2021 日 期：2021 年 5月 8 日 Issued by: XXXXXX XXXaudit plan and depend o

36、n defect record on quality or supply, and annual business amount (more than 100K RMB).对于A类物料供给商,年度审核方案必须执行；对于有质量不合格记录或延迟交货记录的B类物料供给商,年度审核方案必须执行；对于 C类物料供给商,保存 年度审核的方案但不是必须执行,可以依据质量和交货的不合格记录和年交易额确 定是否执行(如年交易额超过10万人民币的).5.4.4 Business is kept if supplier audit is passed. Supplier will be canceled if su

37、pplier audit is failed. Purchasing department issues <<Supplier Change Application Sheet>>. Supplier will be blocked in KIS system. Purchasing department must develop new supplier.如判定为合格供给商,生产可继续下单采购.如判定为不合格,那么取消供给商资 格,由采贝部填写 <<供给商变更申请 >>,在金蝶系统内对供给商进行冻结.并重 新开发新的供给商.5.5 Price

38、maintenance价格维护5.5.1 Purchasing department send <<RFQ>> to supplier and get offer from supplier according to NAILI s specification or manufacturer P/N. Normally purchasing should get more than 3 suppliers ' quotation if it is possible.采购部发给供给商 << 询价单 >>、公司的技术规格书或制造厂料号并在规定

39、时间内 拿到报价.原那么上,如果可能必须拿到3家以上报价.5.5.2 Purchasing department negotiate price with supplier according to payment term, yearly forecast and other business condition.采购部根据付款条件、年预计用量以及其他的商业条款和供给商进行议价.5.5.3 Purchasing department issue <<Material Cost/Price Application Sheet>> if the price is reas

40、onable. Finance maintains the price and other relative information into KIS system after approved by purchasing manager and General Manager. Otherwise return to 5.5.1 or 5.5.2.经过议价,采购部认为价格合理后,提交<<物料采购本钱/价格申请表 >>,由采购经理确认、财务总监或总经理批准后由财务部维护到金蝶系统中.否那么,返回到5.5.1或5.5.2重新询价、议价.Checked by/校准：Appr

41、oved by/ Doc. No./文件编号：Ver. No./版本号： 1.05.5.4 Due to raw material marketing change or other reasons, purchasing price can be changed. Purchasing department issue Purchasing Cost/Price Change Application Sheet " and relevant proves and follow approval process in 5.5.3.由于原材料市场变化或其他原因,采购价格可能会变化.采购

42、部填写?采购价格变更申请表?和其它证实并遵从 5.5.3中的审批流程.6. Form or Documentation 表格< Supplier Questionnaire Sheet >?供给商调查表?< NDA >?保密协议?< RFQ>?询价单?<New Supplier Evaluation Sheet>?新供给商评估表?< Supplier Audit Check List >?供给商考查目录?< Supplier Audit Report >?供给商审查报告?< Supplier Corrective A

43、ction Plan >?供给商整改方案?< Supplier Information Form >?供给商信息表?<New Supplier Approval Sheet>?新供给商批准表?< Supplier Quality Assurance Agreement?供给商质保协议?<Supplier Rating Sheet>?供给商评估表?keep period: 5 years保存期限：5年keep period: Permanent保存期限：长期keep period: 3 years保存期限：3年keep period: Permanent保存期限：长期keep period: 5 years保存期限：5年keep period: 5 years保存期限：5年keep period: 5 years保存期限：5年keep period: Permanent保存期限：长期keep period: Permanent保存期限：长期>keep period: 3 years保存期限：3年keep period: 5 years保存期限：5年<Material Sourcing Cost/Price Application Sheet> keep period: 3