商务英语写作 5 装运

1、2021-12-161BUSINESS WRITING商务英语写作商务英语写作2021-12-162Chapter 5 Letters of Shipment 装运2021-12-163ShipmentnDefinition： Shipment is an important branch of international business. nHow goods are shipped？nCarriages of goods take place by road, inland water way, sea and air. And in the recent years, a new ty

2、pe of carriage appeared, called the combined transport, operating on a road-sea-rail journey. 2021-12-164nWho are involved in shipment? Three parties involve in most movements of goods:nthe consignor who sends the goods; nthe carrier who carries them;the consigneewho receives them at the destination

3、.发货人发货人承运人承运人收货人收货人2021-12-165n What are the purposes of shipping letters?nShipping letters usually have four purposes: nurging shipmentnsending shipping instructionsnamending shipping clausesngiving shipping advice. Whats more, as time of shipment is very important, it should be appropriately decid

4、ed in the letter. 2021-12-166SuggestionsnShipping letters should be concise and clear so that there will be no confusion and will not cause delay in delivery. 2021-12-167Termsndate of shipmentnpartial shipmentntime of shipmentnshipment datenport of shipmentneffect shipmentnshipment quantitynprompt s

5、hipmentn装船日期；发料日期n分批装运，部分装运n交货时间；装运时间n装船日期；装运期n装货/出发/起运港n交货n够装运的数量n即期装船2021-12-168nlate shipment nadvice of shipmentnadvance shipment nshipment valuenimmediate shipmentnreceived for shipmentnactual shipmentn延迟装运；前批装船货物 n装船/装运/船运通知n提前装船 n进出口货物金额n立即装船n储运；收货候装；待装船n实际装运/载货量2021-12-169GuidelinesnThe foll

6、owing steps should be observed in the letter. nOpens with reference to former contact, or opens with a statement, usually about an order, by indicating the number or date of the order.nGives information about the shipment nExpects either an answer or further communication 2021-12-1610Shipping Advice

7、 Dear Mr. Fredrick Angelo: The goods of 4500 strands Wool you ordered May 28 was shipped this morning according to the stipulation set forth in the captioned L/C No. 996. The following copies of shipping documents are enclosed so that you may find no trouble in taking delivery of the goods when they

8、 arrive: Our Invoice NO. 36 in duplicate 2021-12-1611 Packing List No. 43 in duplicate Non- negotiable Bill of Lading No. PW790 Insurance Policy No. HK 453 Survey Report No. SR576 We hope the good will arrive at the destina-tion in perfect condition and appreciate very much your cooperation. We look

9、 forward to more cooperation between us in the future. Sincerely Yours, 2021-12-1612 Shipping Instruction Dear Mr. Stephen: In reply to your letter dated June 25, we are pleased to advise that the confirmed, irrevocable Letter of Credit No. 456 for the amount of $25 000 was established through Bank

10、of China, Dalian on June 29. When you receive the L/C, please deliver our Order No. 633 for Chemical fertilizer per S.S. “ Elizabeth” which2021-12-1613 will arrive in London in late July 25, 2012. Please make sure the goods will be ready in time for shipment. Besides please see to it that all the go

11、ods are well packed so as to avoid damage in transit. We shall appreciate your close cooperation in this transaction and expecting your shipping advice by fax. Yours sincerely, Tom Lin 2021-12-1614Questions1. Do the letters use direct order or indirect way of writing ?2. How does the first paragraph

12、 in each letter begin?3. Do the letters include necessary information to achieve their purposes?4. Do they both end with goodwill words adapted to the particular case?5. List the outlines for each letter.6. Can you sum up the requirements for letters of shipments in general? 2021-12-1615Shipping adv

13、ice Dear Amada Levis We write to advise you that we have today packed and shipped a consignment of garments on board MV Pacific Centaur. The ship will sail from Dalian on 21April and is due in San Francisco on 10 May. We have the garments well packed and properly marked on every case so that you can

14、 have easy time when taking delivery. Poor2021-12-1616 We have sent a full set of clean on-board shipping companys Bs/L in triplicate, endorsed and marked as per instructions, together with certificate of origin, invoice ( 4 copies) and insurance certificate (2 copies) to Bank of China. I believe th

15、ey can forward them to First California Commercial Bank in Los Angeles for payment . We trust we have done everything to facilitate the transaction for you. Yours faithfully Allison Hu 2021-12-1617 Dear Amada Levis: You will be happy to know that a consignment of garments you ordered under the contr

16、act 22/003/4 have been packed and shipped today on board MV Pacific Centaur. The ship will sail from Dalian on 21April and is due in San Francisco on 10 May. The garments are in ten wooden packing cases, numbered 1 to 10 and marked SKO LA 4/12.Improved 2021-12-1618 A full set of clean on-board shipp

17、ing companys Bs/L in triplicate, endorsed and marked as per instructions, together with certificate of origin, invoice( 4 copies) and insurance certificate (2 copies) have been sent to Bank of China, who will forward them to First California Commercial Bank in Los Angeles for payment . We hope you w

18、ill find every thing in order. Sincerely, Allison Hu2021-12-1619n这是一封卖方发给买方的装船通知。第这是一封卖方发给买方的装船通知。第一封信基本符合装船通知的要求，但仔一封信基本符合装船通知的要求，但仔细一看你会发现，信息不全，没有货物细一看你会发现，信息不全，没有货物的合同号，有些地方信息比较笼统抽象，的合同号，有些地方信息比较笼统抽象，比如包装和唛头。另外，太自我为中心比如包装和唛头。另外，太自我为中心了，几乎每句话都以第一人称开始，有了，几乎每句话都以第一人称开始，有些语句比较生硬，比如开头一句。改进些语句比较生硬，比如开头

19、一句。改进后的信读起来让人感到亲切多了，而且后的信读起来让人感到亲切多了，而且信息具体，完整。信息具体，完整。2021-12-1620II. Useful Sentence PatternsProviding information about delivery of goodsnThank you for the receipt of your L/C No. Mc-189. We are pleased to advise you that your order has been shipped on board of Liner Gallantry which is scheduled

20、to sail .n感谢你方提供Mc-189号信用证。我方很高兴通知你方合同项下的货物已装上勇敢号班轮（Liner Gallantry），按计划驶向2021-12-1621nThank for your letter of April 6 requesting earlier delivery of goods under your Purchase Contract .n很高兴收到你方4月6日函询问采购合同项下货物提前装运一事。2021-12-1622nNext week we shall have a consignment of 20 cases ready to be sent to

21、customer in Manchester .n下周我方将有20箱货物运给曼切斯特（Manchester）的顾客。2021-12-1623nPlease deliver/forward the goods/cases/ bales by air freight / with the next containership /by the first available vessel/by rail/ by refrigerated van / by consolidated trucking to.n敬请交付/寄发该批纸箱装/捆装货物，通过航空/集装箱/第一货船/铁路/冷藏车/联合货车运往。2

22、021-12-16242. Packing informationnThe goods will be packed in cartons, each measuring about . .cm and weighing about kg. n货物将装于*纸板箱，每箱体积为 *cm, 重千克。2021-12-1625nPlease ensure that the goods are well packed/ that instructions are strictly observed/ that the goods are not stored in the openn请确保货物包装完好/严

23、格遵守指示/货物请勿露天储存。2021-12-16263. Information about terms of paymentnPlease deliver/forward the goods at the best possible rates/ on the terms agreed upon/according to our instructions of . /with all charges to date c.o.d. (货到付款). n敬请交付/寄发该批货物以最优惠汇率/双方议付一致条件/根据我方指示/货到日付款。2021-12-1627nAs arranged we woul

24、d ask you to open an irrevocable credit in our favor and shall hand over shipping documents against acceptance of our draft. n按照约定，我方要求你方开具以我方为抬头的不可撤销信用证并提交装运单据的承兑汇票。2021-12-1628nIn view of the small amount of this transaction, we are prepared to accept payment by D/P at sight for value of the goods

25、 shipped. n鉴于此次交易数额较小，我方将同意按运输货物的价值即期付款交单。2021-12-1629nIn keeping with our usual terms of payment we have drawn on you at 60 days and passed the draft and shipping document to our banker. n为与我方惯常付款条件保持一致，我方已向我方银行开立60天远期汇票，并递交合同及装运单据。2021-12-16304. Shipping informationnWe enclose your shipping instru

26、ction form, duly completed, together with commercial invoice in triplicate and certificate of origin. n我方随函附上已完全照做的装运指示表、一式三份的商业发票和原产地证书。2021-12-1631nIf there is any likelihood of delay we would prefer to have the goods sent by air. n若出现任何延迟的可能，我方将空运该批货物。2021-12-1632nAs there is no direct sailing fr

27、om Dalian to your port during June/July, it is imperative for you to delete the clause “by direct steamer” and insert the wording “Partial shipment and transshipment are allowed.” n由于大连到你方港口六七月间没有直达货船，需你方紧急将合同中“通过直达轮船运输”条款删除并添加“允许分批装运和转船”字句。2021-12-1633nOwing to the late arrival of the steamer on wh

28、ich we have booked space, we would appreciate your extending the shipment date and validity of your L/C No. 4578 to 28th Jan and 14th Feb respectively. n由于订舱的货轮晚到，我方希望你方分别将装运期和你方4578号信用证的有效期延长至1月28日和2月14日。2021-12-1634nThe shipment covered by your Credit No. 469 has been ready for quite some time, bu

29、t the amendment advice has not yet arrived, now an extension of 15 days is required. n由于你方469号信用证下货物的运输早已办妥，但是修改通知尚未达到，因此需要延展15天。2021-12-1635Discuss with your classmates whether there are any problems in the following letter and how you can improve it. Dear Sirs Referring to our letters, we wish to call your attention to the fact that up to the present moment no news has come from you about the shipment. As you have been informed in one of our previous letters, the users are in urgent need of the machine and in fact pressing us for an early delivery. Under