商务英语教学课件：Unit 4 At a Meeting

1、Unit 4 At a Meeting Assembly, Caucus, Colloquium, Colloquy, Commission, Committee, Conclave, Conference, Congress, Convention, Convocation, Council, Discussion, Forum, Meeting, Panel, Powwow, Roundtable, Session, Seminar, Symposium, Synod, Parley, Social Gathering, Workshop 股东大会 General Meeting of S

2、hareholders 周年大会 Annual General Meeting ( A. G. M) 例会 Regular Meeting 董事会 Board Meeting Part Warm-UpBrainstorm the information concerning a meeting.(P40)What do we call it?Who participate?What do we do?Whats the atmos-phere like?What will be the result? a conference, a meeting, a discussion, a get-t

3、ogetherchairperson(chairman/chairwoman), delegate, colleaguenegotiate, brainstorm,discuss,decide,propose, exchange ideas, recommend, positive,friendly,collaborative, participative, cooperative, negative,unfriendly,hostile, competitive, uncooperativeFruitful(-less), useful(-less), (un)productive, sti

4、mulating, interesting, efficientuseless,pointless, boring ,a waste of timeDiscussion: Suppose you are going to take the minutes of a meeting, how would you prepare for it? listeningKeys: 1) Arrive at the meeting ahead of schedule. 2) Consider using a tape recorder. 3) Use a consistent format. 4) Fol

5、low the agenda. 5) Be concise. 6) List specific outcomes. 7) After the meeting, write a meeting report from your notes.script Recording the proceedings of a professional meeting can be a challenging task. If you are asked to take notes for the meeting, here are some tips that can help you do a good

6、job. First, Arrive at the meeting ahead of schedule. Find a good seat in the middle of the group where you can hear everyone speak plainly. Be sure your pen or pencil works if you take notes by hand or check to see if the laptop provided for this purpose is plugged in and working as needed. Second,

7、Consider using a tape recorder, which will help you ensure accuracy in transcribing proceedings. If you use such equipment, arrange to have it on hand at the time and location of the meeting, and be sure the equipment works properly by testing it before the meeting begins. Third, use a consistent fo

8、rmat. The usual criteria include the meetings name, location, date, and starting as well as ending time. Also mentioned at the top of your list are the names of attendees. Fourth, follow the agenda. If an agenda was posted or distributed before the meeting, cover each of its points in your minutes.

9、Fifth, be concise. Rather than writing each word that everyone says, just catch the highlights. Also, find out whether attendees wish to be identified by name or prefer to be kept anonymous. Sixth, list specific outcomes. Important actions should be listed separately to catch readers attention. Chec

10、k previous minutes to follow similar organization. Seventh, after the meeting, write a meeting report from your notes. Sign your name at the bottom of the last page of the minutes. Distribute the final copy of meeting minutes to everyone who attended as well as absentees. It is also important to org

11、anize all meeting minutes in a standard file so that it can well serve as future reference. Part Viewing and SpeakingVideo 1 Why are we here? (P45)Pre-viewingDiscussion: Work in pairs and discuss the following question: What should a manager do before and during the meeting?Teaching Tips-video 1 Vie

12、wingWatch the video and decide whether the following statements are true (T) or false (F). (P46)Key: 1. F 2. F 3. F 4. T 5. FVideo 2 What can we do? (P 47)Word Tips: figure out to understand something or someone, or to find the answer to something by thinking carefully I cant figure out why he did i

13、t. often + question word Ive never been able to figure Sue out. quota kwut noun Ca fixed, limited amount of something that is officially allowed 定额,限额 an import quota The country now has a quota on immigration. sales quota 销售定额；目标销售额；销售配额；销售限额 Pre-viewing Work in pairs. Choose five most important ti

14、ps for a successful meeting and state your reasons. You can argue if you dont agree with other members choices. Viewing Watch the video and answer the questions below. (P48)Key: 1) To figure out the reason for the sales drop and the actions to be taken. 2) The salespeople are not very motivated. 3)

15、No, because the sales quotas are pretty high. 4) He proposes to lower the quotas. Video 2 What can we do? Im sorry to have called this meeting at such short notice. Did you all get a copy of the sales figures? Yes. Good. So you have seen from my memo the purpose of this meeting. Firstly, we need to

16、figure out the reason for the drop, and secondly, what we should do about it. It might not be easy, but I want to finish the meeting by 3 oclock. Ok Uh-huh. Now, Amy, what do you think? Well, theres a lot more competition out there now. Thats true, but our prices are competitive. In my opinion, the

17、salespeople are not very motivated. We need to do something to encourage them to get out there and sell. I think theyre working pretty hard already. But its not hard enough, Amy! They need something to give them a bit of push. What about the bonus system? How many salespeople get bonuses now? Not ma

18、ny. Really? Why not? The sales quotas are pretty high. You have to make 60,000 in sales. Thats a lot. Most people average about 45,000. Per month? Yes. Well, maybe we should lower our quotas. Hows that going to motivate them, Richard? If we lower the quotas, it will be easier for the salespeople to reach them. So more people will get I dont see the point. Hows that going to increase sales? Let him finish. Well, I think the quotas are just too high. The salespeople dont think they can reach them so they dont try. But, if some