12 Easy Steps to Create an Employment ContractUCLAHuman ...

1、112 easy steps to create an employment contractcampus human resourcesemployment & compensation servicesoctober, 20092 welcome & introductions review purpose for employment contract process 12 easy steps to complete an employment contract/amendment exercise - create an employment contract discuss con

2、tract amendments questionsagenda3peopleadmin employment contractstransition purpose increase efficiency address audit issues utilize existing technology peopleadmin deliver consistent results improve policy / procedure compliance enhance records management / retention4employment contract workflows (

3、including amendments)5step 1begin by logging in to people admin as an employment preparer or submitter.click on “begin new action” just below the job descriptions heading.click on “start action” to begin a new contract.step 26identify the job analysis (ja) number or use one of the fields shown to se

4、arch for contract job descriptions. step 37verify that you have the correct job description by clicking “view summary.”if its the one you want to use, click “start action” to begin entering the contract fields.step 48 click on the desired contract type.use the date you are preparing the request as t

5、he “date of agreement”. enter the actual start date of the contract in the begin date field.the end date is the date the contract appointment ends.in order to receive an e-mail notification that the contract will expire within 30 days, enter a date that is 30 days prior to the date the contract will

6、 expire in the “appointment end date reminder” field.step 59step 6 request number is assigned by peopleadmin for your future reference. if an employee is a rehired retiree an employee id is required. a link to the rehired retiree policy is provided for your information. the information in this secti

7、on will automatically populate from the job description. salary enter the salary as a full time monthly rate within the range for that position. changes in salary select an option based on how changes in the salary will be made: in accordance with ppsm 30 or by written amendment to the contract. a l

8、ink to the benefits eligibility is provided for your information. enter the percentage of time of the appointment.10step 7 select the submitter name and the primary hiring managers name from the drop - down menu to receive email notification of actions concerning the contract/amendment process. addi

9、tional employment and additional compensation preparers/submitters are secondary hr contacts. it is always best to have names selected here as the primary hiring manager may be out of the office. these individuals will also receive the email notifications.pss exempt, pss non-exempt, msp non-exempt o

10、nly enter the appointment begin, end time, and days of the week that the individual will work.msp exempt only the number of hours to be worked each week must be entered. this is determined by multiplying the percentage of time by 40 hours. example: employee will work 25% time (25% x 40 hours) = 10 h

11、ours/week11under the comments section, enter comments from each user to be shared with the next reviewer in the approval process. remember to date and initial all comments.step 8please note that there is supplemental documentation stating that an exception to pay policy was approved 9/22/09 rt12step

12、 9 click here to view contract summary from the “action history” tab, click “continue to next page” and click “edit” to make final changes to the contract. action status if your contract is ready for submission, click “route to employment for approval” and then press continue. the contract will be r

13、eviewed by employment & compensation services.13step 10 approval email once the contract has been approved by employment & compensation services the responsible users will receive a detailed email indicating the approval of the contract.14step 11 once the contract has been approved, in order to prin

14、t and obtain signatures, click on search actions enter the department name / code and employee last name or the job analysis (ja) number and the employee last name and click on search.15 click on get reports list link under contract type and select the appropriate contract report to view the complet

15、ed contract.16step 11 department must print the contract then obtain appropriate signature (s) and file contract in employees personnel file. department is now the “office of record” and must retain original signed contracts / amendments for 7 years. the signed contract can now be scanned and upload

16、ed under the supplemental documentation tab as shown in step 12.17this tab is used to attach the approved and signed contract and any other information related to the contract.the supplemental documentation tab is also used to attach the two uben forms, 138 and 1039, when creating a contract for a r

17、ehired retiree. step 1218employment & compensation team elaine peters employment & compensation director anders askenas employment services consultant lucie dean compensation services consultant ginny flenoy employment services consultant ron guizado employment services consultant gwen kobayashi employment services consultant ryan lee employment serv