纺织服装英语函电Module 5

1、L O G OL O G O Module 5 Inquiry and Reply Textile Garment English Correspondence 纺织服装英语函电纺织服装英语函电 化学工业出版社 Contents Introduction1 Writing Skills2 Specimen Letters3 Useful Expressions4 Simulation PracticeSimulation Practice5 Introduction Quotations and offers are important steps of business negotiatio

2、n. When a seller prepares to export, he quotes the potential buyer the price of the goods concerned on receipt of the enquiry. In Chinese, quotations and offers enjoy the same version, but they are not completely the same in English. A quotation is merely a notice of certain goods at which the selle

3、r is willing to sell. That is, it only involves in the price terms of the goods being transacted. Quotations are often treated as non-firm offers, which do not legally bind both parties. That is, the seller is not bound to sell what has been previously quoted. In practice, the two words are not so c

4、learly distinguished. An “offer” is the terms and conditions given by the seller in response to an inquiry made by the buyer for acceptance in order to conclude a deal. The person making the offer is called the offeror. The person to whom the offer is made is called the offeree. In a business transa

5、ction an offer can be a “firm offer” or a “non-firm offer”. The former has legal effect and is binding on the offeror within its validity. The latter has no legal effect. In most cases, the contents of the non- firm offer are not clear and definite, and the main terms and conditions are not complete

6、. A firm offer is a written offer that is not to be withdrawn, revoked, or amended during the validity, which is a specified period of time. If the offer is accepted by both parties during the period, it will be an enforceable contract. Otherwise, the offer expires. In making a firm offer, mention s

7、hould be made of the time of shipment and the mode of payment desired; in addition, an exact description of the goods should be given and, if possible, a pattern or sample should be sent to the offeree for examination. A firm offer must satisfy the following conditions: (1) It must be sent to one or

8、 more specific persons; (2)The contents of the offer must be definite, that is, the conditions given must be complete, clear and final. A firm offer should include at least three specific conditions: name of commodity, quantity of commodity, and price of commodity. 3) It must indicate that once it h

9、as been unconditionally accepted by the offeree within its validity, the offer is binding on both the two parties. 4) It takes effect only after the offer reaches the offeree. It is always necessary to state the specific time zone when specifying the time of arrival. In a non-firm offer the terms an

10、d conditions can be changed, or amended. A non-firm offer is an offer which is not binding upon the sellers and the details of the offers may change in certain situations. This form is generally used when there is still much to discuss and many terms are not yet agreed upon. For this reason, the phr

11、ases “subject to our final confirmation”, “subject to goods being unsold”, “subject to prior sale”, “subject to approval of export license” , “without engagement”, etc. are always included in a non-firm offer. A non-firm offer often plays the role as a quotation. A non-firm offer allows sellers to h

12、ave more time and flexibility in choosing business opportunities and making decisions on prices so that it is more favorable to them in a changeable market. However, a non-firm offer will eventually be made into a firm offer in order to be effective in a transaction. Writing Strategy When offering,

13、the writer must make it clear whether it is an offer with engagement or without engagement to avoid possible disputes. A letter of satisfactory offer will include the following points: (1) an expression of thanks for the enquiry; (2) all the information requested, including name of the commodity, qu

14、ality, quantity, specifications, details of prices, discounts, terms of payment, time of shipment, and packing conditions; (3) the time period in which the offer is valid(for firm offer); (4) an expression of hope that the offer can be accepted or orders will be placed. Specimen Letters 信函样例信函样例 Let

15、ter 1 A Non-firm Offer for leather Handbags Dear Sirs, We are in receipt of your letter of Dec 12th inquiring for leather handbags and as requested, are airmailing you one catalogue and two sample books. We hope they will reach you in due course and will help you in making some selection. In order t

16、o start a concrete transaction, we are pleased to offer you, subject to our final confirmation, 300 dozen of deerskin handbags style No. MS167 at $145.00 per dozen CIF Hamburg. Shipment will be effected within 25 days after receipt of the relevant L/C issued by your first class bank in our favor upo

17、n signing Sales Contract. Specimen Letters 信函样例信函样例 We are manufacturing various kinds of leather purses and waist-belts for export, and under separate cover, a brochure of products and samples have been sent to you by airmail today. We hope some of them would meet your customers taste and need. If

18、we can be of any further help, please feel free to let us know. Customers inquiries always meet with our careful attention. We await with keen interest your order. Yours faithfully, (signature) Name Specimen Letters 信函样例信函样例 Letter 2 A Non-firm Offer for Various Shoes Dear Sirs, Re: Your Request for

19、 Quotation We have received your request for quotation dated January 2, 2012 and we are please to present you with the following non-firm offer for our various shoes. Descript of goods Kinds of package Quantity Unit price slippers poly-bag $5.00/10.00 box 50 /200kgs$10.00/19.00 carton $12.00/24.00 S

20、pecimen Letters 信函样例信函样例 canvas shoes poly-bag 50 /200kgs $7.50/9.00 box $8.00/15.00 carton $10.00/20.00 Our prices are on FOB San Francisco basis, and terms of payment are D/A. Discounts are available for orders over $100.00 at 5%. However, pricing may change depending on the prevailing price of va

21、rious shoes at the time of the order. Specimen Letters 信函样例信函样例 As you see, there are three styles of packaging available. The number of units each carton contains depends on your choice of packaging. Delivery depends on the quantity ordered and availability at the time. This offer is, of course, wi

22、thout engagement and must be confirmed at the time you place your order due to the price fluctuation of the material. We look forward to hearing from you as soon as possible with your order. Yours faithfully, (signature) Name Specimen Letters 信函样例信函样例 Letter 3 Sellers Offer for Womens CashmereSweate

23、rs Dear Sirs, We welcome your inquiry dated June 16th and thank you for your interest in our “Erdors” Brand Womens cashmere sweaters. In accordance with the instruction given in your last letter, we hereby enclose our illustrated catalogue and price list giving the details you asked for. Also by sep

24、arate post, we are sending you some samples. We are confident that you would be satisfied with the design and quality. In reply to your inquiry, we take pleasure in making you an offer as follows, provided your reply reaches us within 10 days from today: Specimen Letters 信函样例信函样例 Commodity: “Erdors”

25、 Brand Womens cashmere sweaters Quantity: 10,000 pieces Price: US$ 20 net per piece CIF Dalian Shipment: July 2012 Payment: irrevocable L/C at sight On considering the fact that this is our first transaction and the volume you ordered is not small, we would allow you a discount of 5%. We are expecti

26、ng your early order. Yours faithfully, (signature) Name Specimen Letters 信函样例信函样例 Letter 4 A firm Offer for Mens as per ones request/ requirement; in compliance/ accordance with ones request Notes 5.FOB ( Free On Board) 船上交货 Other Foreign Trade Terms: Ex Works (named place) 工厂交货 FCA: Free Carrier (n

27、amed place) 货交承运人 FAS: Free Alongside Ship 船边交货 FOB: Free On Board 船上交货 CFR: Cost & Freight 成本加运费 CIF: Cost, Insurance and Freight 成本，保险加运费 CPT: Carriage Paid To 运费付至 CIP: Carriage and Insurance Paid To 运费保险费付至 DAF: Delivered at Frontier 边境交货 DES: Delivered ex Ship 船上交货 DEQ: Delivered ex Quay 码头交货 D

28、DU: Delivered Duty Unpaid 未完税交货 DDP: Delivered Duty Paid 完税后交货 Notes 6.slipper 便鞋 7.canvas shoes 帆布鞋 8.irrevocable L/C at sight 不可撤销即期信用证 9.be subject to 以.为条件，以为准，受制约 注意to是介词，后接名词或名词性短语 The offer is subject to your reply received by us before 6 p.m. May 16, 2011, our time. 本报盘以我方时间2011年5月16日下午6点钱收到

29、你方答复为 有效。 The money is ready to transfer, subject to your approval. 钱已准备好转账，只等你同意。 The price of the goods is subject to the quantity you intend to purchase. Notes 10.in ones favor 以为受益人；以为抬头人 Please open through Bank of China an irrevocable documentary credit for US$1,010,000.00, in favor of ABC com

30、pany. 请通过中国银行开立以ABC公司为抬头，金额为1010000 美元的不可撤消跟单信用证。 类似表达：favoring yourselves 以你本人为受益人 11.sandal 凉鞋 12.confirmation n. 确认，证实 Your early confirmation will benefit both of us. 早日确认将对你我双方都有利。 confirm vt. 确认，证实 Please confirm the supplies of 1,000m/ts cocoa been immediately. 请立即确认一千公吨可可豆的供货。 We confirm hav

31、ing accepted your offer on the following terms and conditions. 兹确认已按下列条款接受你方的报盘。 13. effect v. 实现，完成，达到 We hope you will effect the shipment at your earliest convenience. 希望你方尽早装运货物。 Insurance is to be effected by the buyer. 由买方投保。 Payment is to be effected by an irrevocable L/C. 货款须以不可撤销的信用证支付。 Not

32、es Notes 14.attention n. 关注；引申为“处理” This letter is for attention of Mr. Jones. 这封信是由Jones先 生处理的。 Thank you for bringing this problem to our attention. 谢谢你把这个问题向我们提出来。 All your future inquiries will receive our prompt attention. 你方今后的一切询盘都会得到我方迅速办理。 上句英语可以改为： We will give all your future inquiries ou

33、r prompt attention. 15.quotation n. 报价， make sb a quotation for sth Can you make us a quotation for your moccasin of latest style? 能否就你们最新款式的鹿皮鞋报价？ Notes We are glad to make you the following quotation for various colors of laces。 我们很高兴向你们报各种颜色的鞋带价格如下： quote v. 报价 quote sb. a price for sth., Please

34、quote your lowest price CIF Singapore. 请报成本加运费加保费新加坡最低价。 Please quote us your lowest price CIF Liverpool. 请向我方报成本加运费加保费利物浦最低价。 Please quote us for Snowhite Neutron Gel Pens. 请报我“白雪”中性笔。 Please quote us the price for 34” color TV sets. 请向我报34英寸彩电价。 Notes 16.D/A: (abbr.) Document against Acceptance 承兑

35、交单， 也就是提货方只要对出口方的汇票承诺在一定的期限内付 款（签字承诺），就可以向银行取得提单以提取货物。 17.engagement n. 约定，保证，承诺 an offer with engagement 有约束力的发盘，实盘 an offer without engagement 无约束力的发盘，虚盘 18. installment n.分期（付款）；部分 Payment by installment can be arranged. 可以安排我们分 期付款。 in three equal monthly installment 分三个月等量装运（每月 一批） Well make sh

36、ipment in six equal monthly installments beginning from next month. 我们从下月起分6批等量发货， 每月一批。 Notes 19.entertain vt. 考虑接受（订货等） If the terms offered are agreeable, we may entertain your order. 如果同意所报条款，我们就可以考虑接受你方订单。 We are too heavily committed to be able to entertain fresh orders. 我们挤压的订单太多，无法接受新的订单了。 2

37、0.substantial adj. 大量的，多的 We have received substantial enquiries for Bicycle Model 18. 我们受到了对18型号自行车的大量询盘 Substantial improvement has been made in the design of their handbags 他们的手提包在款式商有了很大改进 Useful Expressions 1.3 Useful Expressions for Qoutations and Offers. 报价与报盘实用语句报价与报盘实用语句 1. We offer you 1,5

38、00 Forever Bicycles at USD32 per piece CIF Lagos for delivery in May. 2. With reference to your enquiry of June 3rd, we shall be pleased to supply 50 sets of ironing boards at the price of USD 110 each. 3. In reply to your letter of December 2, we are making you a firm offer, subject to your reply r

39、eceived by us before December 10, as follows. 4. Please quote us your best price FOB Tianjin for 1,000 m/ts portland driers for shipment in July, 2012. Continued 5. Our offer is reasonable and realistic. It comes in line with the prevailing market. 6. It is absolutely out of the question for us to r

40、educe our price to your level. 7. As the brochures you sent us were badly damaged in the mail, we would like you to mail us some more. 8. A client of ours is interested in securing a certain quantity of Chinese Cotton Piece Goods, as specified below, for which you are requested to make an offer. 9.

41、We are please to inform you that we shall hold an exhibition of Chinese Textile Equipment in London. Now we send you a comprehensive range of samples for your selection. Continued 10. The offer holds good until 5 oclock pm 10th of October, 2012, Beijing time. 11. We enclosed a copy of the seasons ca

42、talogue, introducing many novelties and some variations on the lines which were most popular last season. 12. This is a special introductory offer and is therefore not subject to our usual discount schedule. If you accept our quotation of November 8, please advise us by fax or e-mail. 13. Unless otherwise stated or agreed