ThesisDissertation Office Purdue Graduate Schoolthesisdissertation普渡大学研究生院办公室

1、Guidelines for Preparation of Your Thesis or Dissertation,UAF Graduate School Laura Bender, Director x7319 Hope Bickmeier, Coordinator x7464 Faith Fleagle, Coordinator x7464 Juan Goula, Coordinator x5960 /gradsch,Who Writes a Thesis/Dissertation,A dissertation is r

2、equired of all Ph.D. candidates. A thesis is required in many Masters programs Students doing a “Project” do not need to follow thesis format guidelines. See department for project format guidelines.,Piled Higher and Deeper by Jorge C,Thesis/Dissertation Formatting Workshop,This workshop helps ensur

3、e compliance with the UAF Thesis Format Handbook (September 2013) Most formatting errors can be easily avoided by carefully reviewing the UAF Thesis Format Handbook (September 2013) Most, but not all, formatting issues are addressed in this workshop. Direct further questions/comments to the UAF Grad

4、uate School,The Basics,Paper?: All theses and dissertations at UAF are submitted electronically, so there is no need to purchase “thesis paper”, unless you prefer this for your signature pages (we find that pen ink flows very well on thesis paper). Fonts, Font Size, and Font Variations: Consistent f

5、ont and font size for all text (including page numbers) Font size that is no less than 10 and no more than 12 Double-Sided: All theses/dissertations will now be printed double-sided. This changes margins and location of page numbers. They should be on the top left side of a left-sided page and on th

6、e top right corner of a right-sided page.,Font Variations and Spacing,Are you using Underlining, boldface, or italics? If so, use them sparingly, consistently or, preferably, not at all. Spacing: Is the vertical spacing of your text Consistently either 1.5 or 2? Figure/table captions, footnotes, etc

7、. may be single-spaced. References can be single-spaced within the reference, but consistent with the thesis between references. Signature and Title page titles are always double-spaced,Margins,Consistency is the key! Margins must be a minimum of 1.5 inches on the binding side (center margins, or gu

8、tter), 1.5 inches (top), 1 inch (far left and right, opposite the binding), and 1 inch (bottom) “Widows and Orphans” Avoid these by using using “Widow and Orphan Control” in Word (but double check anyways) Insert manual page breaks, if necessary, in the final version,Page Numbering,Things to watch f

9、or Number every page (except for the Signature”, “Title”, and any blank pages (these pages do not display a number, but are still counted). Assign lower case Roman numerals to all “preliminary pages” (starting with the Abstract page as “v”). Assign Arabic numerals to all text pages (starting with “1

10、” after the Acknowledgements). Place page numbers so that the upper and right edges are a minimum of 1 inch from the from the top and outside edges of the page.,Signature Page,Title must be in CAPS and double spaced. No degree listed with your name. Exact number of lines and committee members. Provi

11、de names for all people that sign. Titles must be EXACT. All signatures must be original, no exceptions or substitutes (no “x for y”). Margins must be within limits, 1” on bottom and right, 1.5” on top and left.,Common Formatting Mistakes on the Signature Page,Numbering your signature page “i.” This

12、 is incorrect. There is no number physically printed on either the signature or title pages (although both pages are included in the Roman numeral counting and have page numbers listed in the Table of Contents). Text should be centered within the page margins (i.e., 1.5 inches left/top, 1.0 inch bot

13、tom/right, etc.) You should have the EXACT number of signature lines for your committee chair and committee members. No blank lines allowed. The outside examiner does not sign the signature page. The original signature page must have all the original signatures, except the signature of the Graduate

14、Dean, before turning into the Graduate School. Titles of persons signing must be correct. Only the Graduate School Dean dates the signature page. FAXED SIGNATURES ARE NOT ACCEPTED!,Title Page,Title should be in CAPS and double spaced Degree being received should be written out, not abbreviated Name

15、should agree with name being written on diploma All previous degrees should be listed, no repeats Location will always be Fairbanks, Alaska Date will be May, August or December No comma between month and year The words “of”, “in”, and “for” are not capitalized,Common Formatting Mistakes on the Title

16、 Page,Having a page number on Title Page. This is incorrect. There is no number physically printed on either the signature or title pages (although both pages are included in the Roman numeral counting and listed with a page number in the Table of Contents). Text should be centered within the page m

17、argins (i.e., 1.5 inches left/top, 1.0 inch bottom/right, etc.) Correct thesis title! Dont abbreviate or use acronyms, except in a very few cases where they would be universally understood. Correct degree title, not abbreviated: Master of Arts, Master of Science, Master of Fine Arts, Doctor of Philo

18、sophy, etc. Correct month/year of graduation (December 2008) Note: there is no comma between month and year. Text should be evenly spaced or “balanced” on the page,Common Formatting Mistakeson the Abstract Page,Pagination: This is the first page that has its number printed (Roman numeral “v”). Incor

19、rect page margins. No citations should be used in the abstract. Because of the electronic submission process there is no longer a limit on the number of words for the abstract. We do recommend that you limit it to 350 words or two pages or less.,Table of Contents (TOC),Word “Page” above column of pa

20、ge numbers Use leader dots Left US; standard abbreviations for units like g, ATM, L, or m; and standard abbreviations for states like AK are examples that do not need to be defined) The numbers one to ten should be written out, unless the number is a value with associated units (e.g., 1 g or 1 gram,

21、 not one gram, but “one large beaker was used to collect the sample” not “1 large beaker was used”) Spell-check AND proofread, carefully. Use U.S. English spelling, unless the intended journal requires British spelling. MS Word will NOT check words that are all capitalized (e.g. your thesis title).

22、“Data” is plural, “datum” is singular; “criteria” is plural, “criterion” is singular. “Affect” is a verb, “effect” is a noun,Common Formatting Mistakes (contd),Common Formatting Mistakes (contd),Quotes: Quotations over three lines must be typed block style with indentation and no quotation marks or

23、in the style appropriate to the field, and must be spaced consistent with the body of the text,Common Formatting Mistakes (contd),REFERENCES: Use a heading (e.g., REFERENCES, LIST OF REFERENCES, LITERATURE CITED, etc.) consistent with the style manual applicable to your discipline. Avoid splitting e

24、ntries between pages. These must be kept together on the same page. Keep your references in alphabetical order, unless you use the numerical style. References should be single-spaced within an entry and must be double-spaced between entries. List your reference section(s) in the Table of Contents. D

25、OUBLE and TRIPLE check that the references you have cited are listed in the reference section and vice-versa. References not cited in the text should not appear in the Reference section.,Monograph vs. ManuscriptHow to Choose?,If you intend to or have already published all or part your thesis as two

26、or more separate papers, the manuscript format is highly recommended. It is not necessary that the manuscripts be accepted or published already. In the manuscript format, material that does not “fit” in one of the manuscripts may be included in Appendices. The monograph format is fine for relatively

27、 short Masters theses, especially if they are not intended for publication. You may use the monograph format for Ph.D. dissertations, but this could translate into a lot of extra work to prepare publishable manuscripts.,Monograph,Authorship A thesis written in collaboration w/others must include a s

28、tatement in the acknowledgements clearly stating who contributed to the research and writing. Arrangement of Pages See page 12 of the Thesis Format Workbook for the proper sequence. Abstract Only ONE general abstract. Figures, Tables, References, and Appendices Figures and Tables must be embedded. R

29、eferences and Appendices must be placed at the end of the Thesis (not after each chapter).,Manuscript,Authorship You must be first author on each manuscript included in thesis. You must include a footnote to the chapter title indicating authors and name of journal. If you are not the first author on

30、 a paper, you can include it as an appendix, with permission of the other co-author(s). Arrangement of Pages See page 25 of the Thesis Format Workbook for the proper sequence. Abstract Chapters can have separate abstracts in addition to the required general abstract. Figures, Tables, References, and

31、 Appendices References and appendices for each manuscript appear at the end of that manuscript (chapter).,Manuscript (cont.),DO NOT photocopy the published paper out of the journal and include the copy in your thesis (nor can you just scan in a reprint). Rather, you must format and print it anew, in

32、 a font and style consistent with the rest of the thesis/dissertation. Names and addresses required for journals SHOULD NOT appear in the text of your thesis at the beginning of each chapter.,Example of Authorship for Manuscript Format,General Information,Copyrighted Material within your thesis: Obt

33、ain written, “hard copy” permission from holders of copyrighted material you wish to use in your thesis. This is mandatory. “Hard copy” permission can come in the form of a letter, e-mail, etc and must be included somewhere (as an appendix is fine) in the thesis. IRB/IACUC/Biosafety, etc. Approvals

34、must be included in the thesis. We recommend that you mention the approval number in the acknowledgements section and include a copy of the approval letter as an appendix,General Information,Copyright and your thesis: Copyright privileges vest immediately upon creating your work, without the require

35、ment of notice or registration, provided that you have not signed away your copyright to a journal/publisher. The University retains the right to store, preserve, reproduce or display your thesis for educational purposes. You can, if you desire, formally register your copyright directly with the U.S

36、. Copyright Office, or you can authorize ProQuest to register your copyright in your name. This requires an additional $55.00 fee, paid when you submit your work through the Electronic Thesis and Dissertation (ETD) webpage.,General Information (cont),Microfilming/Digitizing Is required for all these

37、s and dissertations. The ETD process eliminates the fee for Traditional Publishing. Open Access Publishing is optional and has a $95.00 fee. Delayed Publication (Embargo) Can delay the publishing for 6 months up to two years. Request is made during the ETD submittal process. Fold-out Pages Fold-out

38、pages can no longer be bound. If your figure/table is too large for a landscape page, you will have to submit it as a supplemental file, to be included as a CD/DVD on all of the bound copies of your work (including the archive copy for the Rasmuson Library).,Reference Formatting,We STRONGLY recommen

39、d that you use a bibliography program to store, track and format your references. EndNote is available for free for all graduate students. Contact the Rasmuson Library for details and user advice. Several other bibliography programs are available (many for free): /wiki/Comparis

40、on_of_reference_management_software,Now that you have the thesis written,Defend your thesis and turn in your “Report on Thesis/Dissertation Defense” form. If you are a Ph.D. student, you must request an “Outside Examiner” from the UAF Graduate School no less than two weeks prior to your defense. Hav

41、e your thesis reviewed by your committee, Dept. Chair and Dean (be aware of their deadlines). Have them sign the signature page (2 copies are recommended because coffee happens).,The Perfectly Formatted Thesis,If the Graduate School deems you have a perfectly formatted thesis you will receive a UAF

42、Diploma Frame!,How do I submit my thesis?,New process! Listen up!,Submittal of Electronic Theses and Dissertations (ETD),A Brief “How-to”,Getting Started:,Make sure you have your full dissertation or thesis, including appendices, the Abstract and any supplementary files readily available. Have the n

43、ames of all of your committee members. Your file preferably should already be in portable document format (.pdf). If not, the ETD Administrator site has tools you can use to convert your file(s). Please, do NOT submit it as PDF/A. Access: UMI ETD Administrator - University of Alaska Fairbanks (http:

44、/,Resources Available at the ETD Site,Create your own account,Simple account creation - Click on: “Submit my dissertation/thesis” “Create an Account” Complete the required fields. Press the “Sign Up” button Check your e-mail for account verification Follow the instructions in the message sent to you

45、.,Creating Your Account,Once you are in:,The Submission Process Select the type of publishing you desire: Traditional or Open Access. Traditional Publishing means that as owner of the intellectual property and author of the work, you contract with ProQuest to reproduce, distribute and sell copies of

46、 your work. Royalty payments are possible with this option. There is NO fee for Traditional Publishing. Open Access Publishing means you make your work freely available for viewing or downloading and open access to the full text. Because it is Open Access, there are no royalties with this option. Th

47、ere is a $95 fee for Open Access Publishing. Select the publishing options: Select the access options for your work: You may choose whether or not your work is made available immediately through ProQuest, and the type of access you will allow through UAFs Institutional Repository (IR). Select the Ac

48、cess Options Select the access options that fit your needs. Read and approve the UMI/ProQuest and UAF Publishing Agreements: You will be prompted to accept the UMI/ProQuest Publishing Agreement and will be shown a copy of the UAF Publishing Agreement for download. Please print, sign and bring the or

49、iginal to the Graduate School. Check the “agree” box and continue.,Copyright and Your Thesis,You retain ownership of your work, unless you have signed an agreement with a journal/publisher granting them your copyright. The University retains the right to reproduce or display your thesis for educatio

50、nal purposes. You must complete this page in the ETD process, but you do not have to request ProQuest to register your copyright. You can request that ProQuest/UMI register your copyright. This requires an additional fee of $55.00 as noted in the ETD submission process. You instead can register your

51、 copyright directly at the U.S. Copyright Office (/eco/) for a $35.00 filing fee. If you register your copyright (either directly or through UMI/ProQuest) your thesis must display: “ 20 xx Jane Student” as the last line on the Title Page 2013 Luke Anakin Skywalker,Ordering Copies/Se

52、rvices and Summary Page,Submission Summary: Please make sure you review this page. If changes are needed, this is your chance to make them by clicking on the “Change” links. Complete the submission by clicking on “Submit Dissertation/Thesis”. Copy and service fees (personal copies, copyright, etc.):

53、 You will receive a message to “Continue with submission”. This will take you to the Order Summary page and payment information. Include your billing address and credit card information. You complete the submission with clicking “Submit Dissertation/Thesis & Pay”. This will charge your credit card and submit your ETD to the Graduate School.,Personal Copy Binding Options,With ETD, the Rasmuson Library only requires one bound cop