外贸制单与结算ImportExportDocumentationSettlem.ppt

Import & Export Documentation & Settlement,The speaker Zhangyun,Chapter Export Documents outline,一、The defination Export Documents Refers to the international trade settlement of the application of documents, file with the certificate, in order to deal with international trade goods delivery, shipping, insurance, commodity inspection, the settlement of exchange, customs clearance, etc. In its narrow sense means documents and l/c, documents, generalized documents is refers to various files and documents.,二、The role of documents （一）Payment and settlement of the important tool （二）Perform contract for the sale of the important means 三、 Import and export documents type （一）Funds documents: the bills of exchange, promissory notes and cheques,（二）Commercial documents: basic documents (shipping documents) （三）Official documents: refers to government agencies, social organizations of various certificate issued by the importer. (official is required to provide documents) （四）Other certificate : import person is required to provide documents,Commercial Documents : 1. Commercial Invoice 2. Packing Documents packing list ， packing specification list , measurement list ， assortment list ， weight list/weight memo, packing declaration,3. Insurance Policy/ Certificate 4. Transport documents : Marine bill of lading (ocean bill of lading), air waybill , Cargo transport /cargo receipt , Postal receipt , railway bill , Multi-modal transport document etc.,official documents : Refers to government agencies, social organi- zations and issued by the various certificate. inspection certificate certificate of origin customs invoice consular invoice consular certificate of origin,other certificate : beneficiarys certificate/statement/letter , black list certificate, copy of cable/telex/fax/insurance declaration , certificate of vessels nationality , itinerary certificate , captains receipt, freight receipt .,四、Make documents jobs basic requirements: Basic requirements: “three consistent, four requirements“ (1) “three consistent“ 1. Documents and L/C are consistent 2. Documents and documents are consistent 3. Documents and goods are consistent,(2) “four requirements“ 1, RIGHT 2,COMPLETE content, type, and number of copies 【 practice 】 3TIMELY documents issuing date and presenting date 4, NEAT,The chapter export documents working procedures,一、Goods, credit, vessels connected Goods card interface is the regulation according to the contract, foreign rush to open an l/c at the same time, internally grasp preparation. Ready to comply with the require- ments stated in the credit.,1. Quality, 2. Quantity, 3. Packing, 4. Marks, 5. Time Now may, in accordance with the requirements stated in the credit and factory to offer delivery to operate system delivery certificate - out (to warehouse or factory warehouse receipt of goods, goods with license certificate, the key lies in whether conform to the documents to make correct. Also note with shipping company or forwarding contact transport matters.,二、Despite making commercial invoice and packing list 三、inspection Inspection object: legal inspection, contract must check Inspection of the goods. When general need to apply for inspection files and documents: Contract, letter of credit, commercial invoice, packing list and so on. Time: the latest customs declaration or 7 days before shipment. 1. The exit goods inspection sheet 2. Outbound goods declaration the customs release 3. Outbound goods unqualified memos,四、Despite of export goods customs declaration Export goods customs declaration is to export customs declaration for customs clearance in the important documents, general consignment before completion, the exporter shall operate system needs to be in 24 hours before shipment handling export customs, the customs within the time prescribed accept declaration entities of after declaration, should pass review the documents, examine the goods, the customs clearance for taxation, such steps.,Export customs declaration, customs declaration to the customs by the customs to identify the goods, shipping in shipping orders (made) affixed release chapter, then export the goods talent can be exported.,五、Shipment Shipment pointed export company entrusts sinotrans company or forwarding is dealt with Carring export transportation business. Check when need to fill in consignment. The main contents include: the shipper, consignee goods name, number of packages, packing style, marks, weight, measurements, name of the carrying vessel and date of shipment, period, destination port. Consignment a general type multiple copies, mainly including shipping orders, receive invoice, make a copy for sinotrans, outer agent, port area departments use.,1. shipping order,s/o（关单） Known as “下货纸”, is under the goods to the ship export company by this company or its agent for chartering booking basis. The shipping company received the consignment after cargo, combined with the goods according to the cabin of the conditions and concrete routes, port, arrange ships and shipping space.,Meanwhile, the shipper with the signature of the shipping orders asked the captain to goods will be shipped before, still must first to customs for loading the goods, the customs clearance procedure, after inspection in S/O affixed by the customs chapter, said the goods have been allowed to export shipment, asked the captain to loading, therefore, shipping orders, say again “closed form“.,2. Mates Receipt（收货单) Say again “mates receipt“, is the shipping company loaded goods after the chief sign says the receipt of goods, but also the outer agent certificate issued by the bill of lading is the most important documents. Most of these kinds of documents by export company to operate the content system, but one vessel, freight, b/l number, agents and chief sign, it is required to provide the corresponding shipping company.,3. Counterfoil （留底) Is the outer agency stub documents. Check when still must provide customs declaration of export goods, export goods permit for customs clearing the goods. If you need the cargo transport shall be attached to the unit, the load sheel arrange vehicles from factories and warehouses goods sent to dock/container inbound ex-works shipments,六、Despite making transport documents Transport implement according to match cabin shipping typed ocean bill of lading and invoice issued by the charge, original bill of lading, for export company settlement. 七、Insurance On CIF basis for transactions in the sale and purchase of goods, the goods before shipment must make an application to the insurance company. Because of the insurance policy carrying cargo vessel, so the insurance should be completed in ships match after seasonable conduction.,The policy by insurance company is in charge of construction and repair system, issue, but export company according to the terms of the l/c or contract shall be promptly provides to insurance company, insurance material. 八、Shipping advice After shipment, seller will shipment occur-rence, on the one hand, convenient the buyer handle insurance (FOB/CFR), on the other hand lead buyers in grasping the cargo transportation information so that we can pick up the goods and sales preparation work,九、Visa and authentication Visa is Chinas national institutions issued by various documents. Accept entrust The authentication is designated by the buyer institutions at sellers some export documents made the necessary proof, confirm for the legal documents. 十、Examine the documents, hand in sheet Carefully examine the documents, and then to the bank documents 十一、Archive Keep a copy of this file,The chapter contract for the international sale of goods,一、Import and export business of several major business contract 1. The contract and confirmation 2. Agreement, intent and memos 3. Order and indent , 4. FOB, CFR, CIF contract,二、Contract for the international sale of goods and documents （一）Trade terms FOB，CFR，CIF （二）Documents terms 三、Contract for the international sale of goods of the content and operate system (a) the contents of the contract for the international sale of goods 1) about the first. 2) in this paper. 3) about the tail.,（二）Contract for the international sale of goods in full system 1 the contract name 2 contract number 3 the contracting place 4 contracting time 5 the clients name and address 6 given terms 7 commodity and quality 8 quantity 9 packaging 10 price 11 shipment 12 payment 13 insurance 14 other delivery conditions,The chapter L/C,一、L/C defined (UCP article 2) An irrevocable l/c refers to a arrangement, however named or described how the arrangement, the issuing bank to constitute a complying presentation to honour the firm commitment In short, the l/c is a bank to open the conditional promise payment paperwork. ,Complying presentation means the terms and conditions of the credit, the applicable provisions of these rules and international standard banking practice consistent documents. Honour refers to: A. if l/c at sight l/c, criterion for payment payable. B. if a credit for deferred payment l/c, then deferred payment and commitment in promised immediate payment. C. if your l/c to accept l/c, the acceptance of the beneficiary and the draft drawn on the bill of exchange on the due date.,二、L/C SPECIES 1、IRREVOCABLE L/C. 2、DOCUMENTARY L/C AND CLEAN L/C 3、CONFIRMED L/C AND UNCOFIRMED L/C。 4、TRANSFERABLE L/C AND NOTTRANSFERABLE L/C。 5、 SIGHT L/C AND USANCE L/C。,三、L/C content and format 1、L/C relevant parties The applicant and the issuing bank, advising bank, benefit, paying bank, negotiating bank, confirming bank, reimbursing etc 2、L/C itself description Usually includes l/c number, type, partys name and address, properties, amount, issuing date, validity and expire location, presentation period; etc.,3、Draft terms Available for 100% invoice value against your draft drawn on us at sight。 4、Documents terms Full set of clean on board ocean Bill of Lading，issued to order and endorsed in blank，marked Freight prepaid。 Signed commercial invoice in triplicate in the name of the opener，certifying merchandise to be of Chinese origin。,5、Cargo clauses: including of odd-lot goods quantity, packaging, etc； 6, Price terms: including unit price, total amount and used by the trade terms, 7、Transportation terms: including loading port (ground), destination port (ground), shipping validity and whether can partial and/or transhipment, etc; 8、Insurance clause: including insurance coverage, amount of insurance, insurance bonus and selected the insurance clauses,9、Issuing bank guarantee clause we guarantee the acceptance and/or payment of draft drawn under and in compliance with terms and conditions stated above. 10、UCP600 Above 3-8 items content request in beneficiary documents also said it out.,四、L/C privilege under other trade documents 1、 issuing application 2、Brief electricity notice and mail confirmation 作业：看懂所发资料中以及软件系统中布置的相关信用证的资料。,The chapters COMMERCIAL INVOICE,一、Invoice of the main kinds 1、COMMERCIAL INVOICE 1）definition 2）roles 2、 CUSTOMS INVOICE COMBINED CERTIFICATE OF VALUE AND ORIGIN。 3、CONSULAR INVOICE 4、MANUFACTURES INVOICE 5、PRO-FORMA INVOICE,二、Commercial invoice general content Commercial invoice by export enterprises, have unified implied by roughly the same format, but columns. First, this article is divided into three parts, and junction wen. The first article part includes invoice name, number, date and place of the drawer, payable, contract number, shipping route etc; This section includes description of goods, unit price, total amount, marks, etc.; “Wen part includes relevant goods origin, packaging materials, etc. Various kinds of proof strip, invoice producer signature, etc.,Essentially, invoice is import,2, documents of title Namely the COMMERCIAL INVOICE or INVOICE words. The name of invoice should be consistent with l/c provisions. If a credit requires is “Certified invoice“ or “Detailed invoice“, then the name of invoice should also be this shows, another invoice cannot have the “Provisional“ invoice or PRO FORMA invoice - appears.,3、Making the date and making of the basic information Including invoice, making date, invoice number, contract number, etc. 4、Invoice receiving partys name is payable of invoice Invoice must show invoice payable namely the payers name, address, normally the circumstance falls, payable to finish importers, letter of credit for the applicant.,5、About the economic business content abstract, it includes: Goods description, indicate that the goods name, qualities, specifications and packing conditions, etc. Goods shipment ground, destination, if has the transport can indicate. Mark,6、Quantity and amount In the commercial invoice must clearly show quantity, unit price, total and trade terms, including quantity and quantity unit, price monetary name, concrete price number. Sometimes you should list commission, discounts, freight, insurance cost,7、the drawer of enterprise name, fang issued by people stamp or signature. General will play in these content to the right of the invoice. 8、and other contents Including sale business related specified number, proof sentence, etc. As in the invoice commodity description the following space marked the buyers reference number, import right, l/c number and the producing area, exporters on cargo manufacturing, packaging, transportation etc proof.,三、 DRAWING-UP OF INVOICE 1、Invoice name. 2、The drawer. 3、The consignee or payable. COMMERCIAL INVOICE MUST BE IN THE NAME OF,4, transportation instructions. 5, invoice number. 6, invoice date. 7, contract number.,8、L/C number and date. 9、payment terms. 10、shipping mark. NONE OF MARK，N/M。,11、Goods description. - name and specifications, - packing, PACKING：IN GUNNY BAGS。NUMBER OF PACKAGES：500（FIVE HUNDRED）PIECE ONLY。 12、quantity. 13、 unit price. 14、amount.,15、Special terms. SIGNED INVOICE IN TRIPLICATE CERTIFYING THAT DETAILS OF GOODS ARE AS PER SALES CONFIRMATION NO。123 AND APPLICANTS NO.456. 16、Beneficiarys signature. 17、E. &. O.E words.,四、Custom invoice Custom invoice is a kind of role to fill the methods from with commercial invoice different special documents. Custom invoice is according to some importer customs regulations, fill by the exporter of a specially-formatted invoice, available for importers with which to customs for import declaration, tax payment procedure. Effect: 1) importing countries customs duty or collection with appraisal applicants from tariffs. 2) as compiled statistics with.,Note: 1, the contents of the custom invoice should be and commercial invoice or other documents are consistent. It is the main content OF commodity VALUE (VALUE) and the ORIGIN OF a product (ORIGIN OF GOODS provides other approach). 2, custom invoice with other documents on the same project must be consistent with each other. Such as freight and to the bill of lading is consistent, commodity and amount and to the invoice is consistent.,3, some custom invoice must have a references (WITNESS) sign, also application manually signed, references and documents signer cannot are same person, also cannot be other shipping documents on signatories. 4, proof sentence parts must be individuals narrative, cannot cover company stamp.,五、The customs of invoices drawn up (by Canadian custom invoice for example) 1 、endor Should be the beneficiary of the l/c, no l/c, Fill in exporters. 2 、 Date of direct shipment to Canada Transport documents on the date of shipment. 3 、Other reference Fill in the contract number or commercial invoice number, etc.,4 、Consignee、 General is l/c applicants, also can be the final consignee. 5 、Purchasers name and address Must be importers name and address. 6 、Country of transshipment Transshipment site resides.,7 、Country of origin of goods、 General is export name. 8 、Transportation: give mode and place of direct shipment to Canada Usually adopts “Fromtoby vessel/air” format, according to the relevant requirement of l/c fill out.,9 、Condition of sale and terms of payment、 Should be the price of l/c terms and payment, such as“FOB shanghai by L/C at sight”。 10 、Currency of settlement、 L/c currency. 11 、No.of PKGS The goods shall be the amount of packaging, with the packing list or other documents are consistent.,12 、Specification of commodities Should with the commercial invoice, or credit to the goods are consistent. 13 、Quantity Should with the commercial invoice or other documents are consistent. 14 、Unit price、 With the commercial invoice, or should be stated in the credit is consistent. 15 、Total Should be the product quantity and unit price, and commercial invoice are consistent.,16、Total weight Should be consistent with the packing list. 17、Invoice total The above 15 column sum of each product, should with the commercial invoice are consistent. 18、If any of fields 1 to 17 are included on an attached commercial invoice, check this box Shows the content and l/c or other documents are not contradictory can.,19 、Exporters name and address Should be the exporters name and address. 20 、Originator Should be export companys name, address and principal name. 21 、Departmental ruling Usually show for“N/A”（Not applicable）,22 、 If fields23 to 25 are not applicable, check this box Check relevant section and other documents, if not contradictions can. 23 、If included in field 17 indicate amount Check relevant section , if not contradictions can. 24 、If not included in field 17 indicate amount Check relevant section , if not contradictions can.,五、 Packing List （一）definition Is the commercial invoice supplement, generally by the consignor to operate system, packing goods that the name, specification, quantity, marks, number, number of packages and weight, and if it is a quantitative acking packing, each piece is a unity of weight, total number is simply state how much.,How much weight, total per box how much weight,