商务英语写作Invitationand Thank-you Letters

1、商务英语写作,chapter eight invitation and thank-you letters,invitation letters,why people invite ? people write and send out invitations when they want to invite others on a variety of social occasions both in ones personal life and in business.,1.various reasons:,a special event the launch of a new produ

2、ct the opening of a new branch office the retirement of a senior executive graduation ceremonies conference job-related parties wedding ceremonies or banquets business anniversaries,2.two types of invitation,invitation card: formal invitation invitation letter: informal invitation,two types of invit

3、ation,formal invitation are usually given for formal banquets and important receptions. they are usually printed on cards and sending in envelopes. informal invitation, also known as letters of invitation, are usually sent for informal parties, dinners, get-togethers, etc.,3.major elements in invita

4、tion card,senders name extra information of the sender polite expressions of “inviting” what is happening name of the guest, handwritten on a printed letter place of the occasion time of the occasion dress requirement contact number,4. main contents of invitation,invite the reader to the gathering.

5、offer a reason for the gathering. give the date, time, and place of the gathering. r.s.v.p. or regrets only,r.s.v.p.= rpondez sil vous plait. it means “please let us know if you plan to attend.” “regrets only” is used asking those who cannot attend to notify the host in advance.,sample 1:,general di

6、rector of the canadian trade exhibition cordially invites the pleasure of the company of mr. victor henry at a buffet party in bai yun hotel on monday, august 21, at 7:00p.m. r.s.v.p. semi-formal dress (202)555-6908,sample 2:,you and a guest are cordially invited to attend the barton cooper, co. ann

7、ual holiday dinner dance friday, the tenth of december 7:00p.m. to midnight sand point country club seattle black tie,response to invitation letters,thank-you letter refusal letter,1. thank-you letter,a letter of appreciation should always be sent after receiving: 1) gifts; 2) attendance as a guest;

8、 3) an interview; 4) any of the great varieties of circumstances,thank-you letters,1. begin with a statement of thanks. (state the general appreciation for what the reader has done for you.) 2. be specific about which is appreciated, which reflects a sincere feeling of gratitude. 3. end with a posit

9、ive and genuine statement.,languages in use,general appreciation it was very kind of you to do your managements combination of enthusiasm, competence and flair is very impressive. (贵公司管理层的热情、能力和资质给人留下深刻印象。 ) we were deeply impressed by please accept my sincere appreciation for im writing to thank yo

10、u for thank you very much for,languages in use,a sincere personal comment it was particularly helpful for us to learn i hope one day i can have the opportunity to i sincerely trust an opportunity will present itself to meet you at later time i enjoyed the short stay at your home which is both deligh

11、tful and memorable. our trip to canada was very much enhanced by your kind arrangements and hospitality.,languages in use,positive and genuine ending you should be very proud of your i am looking forward to the opportunity to work with you wish you every success. let work together for our ever great

12、er success. thank you both for your hospitality and kindness.,ms. li li thank you so much for the very beautiful scarf. it is very kind and generous of you to have given it to me. i hope you have a wonderful time while you are visiting us on the meredith campus. barbara mckay,2. refusal letter (form

13、al),mr. and mrs. barry green regret that a previous engagement prevents their accepting the kind invitation to dinner at the home of mr. and mrs. john smith on monday, the fourth of april.,refusal letter (informal),dear mr. hudson, i regret very much that, owing to a previous engagement, i cannot ha

14、ve the pleasure of accepting your kind invitation for sunday next. very sincerely yours, tom huber,exercise: sample version,professor and mrs. green request the pleasure of the company of mr. and mrs. williams on the occasion of the marriage of their daughter nancy to mr. wang qiang on saturday 16th

15、 july 2004 at 11 oclock a.m. at smart hall 2nd floor furama hotel r.s.v.p. 82523331,谨订于2004年7月16日（星期六）上午11点在富丽华大酒店二楼综合厅为小女南西和王强先生举行婚礼。 敬请 威廉斯先生和夫人 光临 格林教授和夫人鞠躬 敬请赐复,exercise:,mr. and mrs. dell have been married for 40 years. the company wants to prepare a celebration for them. please write to invite

16、 mr. john green, mr. dells best friend, to attend the party held at 7: 30 p.m., september 8, 2006 at shangri-la hotel. remember to mention that semi-formal dress is preferred at the party.,mr. and mrs. dell have pleasure in inviting mr. john green to attend a party for celebrating their 40th wedding

17、 anniversary at shangri-la hotel at 7:30p.m. on monday, september 8, 2006 r.s.v.p. semi-formal dress,exercise: turn invitation letter into a formal invitation,dear mr. zhang hua: we should like to invite you to attend the class of 93 reunion which will be held at 7:00 p.m. on september 8, 2006 at hi

18、lton hotel to celebrate the 10th anniversary of graduation from tsinghua university. we look forward to hearing from you soon, and hope that you will be able to attend. your sincerely, li qing,li qing has pleasure in inviting mr. zhang hua to attend a party to celebrate the 10th anniversary of gradu

19、ation at class of 93 reunion in hilton hotel at 7:30p.m. on monday, september 8, 2006,exercise: write an invitation card and letter according to the following information,host: mr. li ming, managing director of abc company, china guest: mr. william woo, managing director of xyz international, canada occasion: a special reception and dinner for its overseas clients on the 55th anniversary of abc co