English Writing for Graduate Students.ppt

1、English Writing forGraduate Students,Contents,Part I Practical Writing Part II Writing Research Paper,Part I Practical Writing,Unit 1 Letters Unit 2 Application Letters Unit 3 Recommendation Letters Unit 4 Invitations and Replies Unit 5 Resumes Unit 6 Personal Statement Unit 7 Memos and Reports Unit

2、 8 Notes and Notices Unit 9 Summary and Minutes,Part II Research Paper,Unit 10 Abstract Unit 11 Introduction Unit 12 Experimental Section Unit 13 Results and Discussion Unit 14 Titles, author(s), name(s) and affiliation(s), and Ackow- ledgement and Reference,Part I Practical Writing,Unit 1 Writing N

3、otes, Notices and Announcements Unit 2 Writing Invitations and Replies Unit 3 Writing Letters Unit 4 Writing Resumes Unit 5 Writing Application Letters Unit 6 Writing Recommendation Letters Unit 7 Writing Memorandum, Reports and Minutes,Unit 2,Writing Application Letters,Part I,Writing Application L

4、etters,Format Study Tips for Effective Application Letters Samples Practice,Part I Unit 2,Writing Application Letters,One of the most important docu-ments for job hunting, career enhancement and further study Get you a phone call for an interview or an approval of admittance to a university. 2 categ

5、ories: application for employment application for further study They are usually attached to rsums or personal statements.,Format Study,4 Parts: Introductory paragraph Main body paragraphs Closing paragraph Background Details,Introductory paragraph,The first paragraph of the application letter is th

6、e most important it sets everything up the tone, focus, as well as your most important qualification. Typical problem: 忌开门见山 diving directly into work and educational experience.,Better Approaches,State the purpose of the letter to inquire about an employment opportunity. Indicate the source of your

7、 information about the job newspaper advertise- ment, a personal contact, or other. State one eye-catching, attention-getting thing about yourself in relation to the job or to the employer 说出一个亮点 Try to do all these in no more than 4 to 5 lines of the standard business letter. 写4-5行即可,Main parts: A.

8、 work experience B. education C. training D. anything that connects you and the job To let the reader see the match between your qualifications and the requirements for the job/academic program Two common ways to present this information,Main body paragraphs,Functional Approach 功能式,In order of Educa

9、tion Work experience Military experience if applicable Always our best stuff come first,Thematic Approach 主题式,Divide experience and education into groups such as: A. management 管理方面 B. technical 技术方面 C. financial 财务方面 D. Discusses your work and education related to them in separate paragraphs 重起一段列出

10、相关的工作经历 和教育,Note,The letter is not exhaustive or complete about your back- ground It highlights just those aspects of your background that make the connection with the job you are seeking.,Closing Paragraph,Give the contact details State the best times for an interview Urge the prospective employer

11、to contact you and arrange an interview.,For Career Beginners,Use one section to discuss your focus of your career: A. Goals/objectives B. What you are doing, or C. What you want to do professionally Particularly good for people A. just starting their careers B. when there is not much to put in the

12、letter. Be careful about loading a paragraph like this with sweet nothings. e.g. “I am seeking a challenging, rewarding career with a dynamic upscale(高档/收入的) company where I will have ample room for professional and personal growth If so, you might as well say, I want to be happy, well-paid, and wel

13、l-fed.“ -Never say things like this!,Background Details,An overly general and vague letter might generate so little interest Work in detail to make an application letter great: 1. Give specifics about your educational and employment background. 2. Attach the resume so that readers can see all that d

14、etails there.,Tips for Effective Application Letter,Write directly to the individual doing the hiring for the position youre seeking. Look for this persons name in company publications If unavailable, phone the organization and ask for the persons name or at least the name of the personnel manager.,

15、1. Addressing a Specific Person,Tips for Effective Application Letter,Give your readers some insight into you as an individual Describe particular experiences and skills that could not be generalized to most other recent graduates Show how your individual qualities can contribute to the organization

16、 Avoid simply copying the form and style of other letters. Make your letter represent your individua-lity and capabilities.,2. Individualizing Your Letter,Tips for Effective Application Letter,Your introduction should get your readers attention, stimulate interest, and be appropriate to the job you

17、are seeking. Begin with a reference to an advertisement that prompted your application，which makes your reason for contacting the company clear and indicates to them that their advertising has been effective. Or open by referring to the companys product, which you want to promote. Such a reference s

18、hows your knowledge of the company. Whatever opening strategy you use, try to begin where your reader is and lead quickly to your purpose in writing.,3. Catching Your Readers Attention,求职信【常用句式】,I am writing to apply for the post of advertised in此申请登在上的工作. In reply to your advertisement in, I beg to

19、 apply for the post ofyour company.见上刊载的贵公司的广告,我谨申请应聘贵公司的一职. Immediately I saw your advertisement in the paper for , I felt it was just your company. The kind of post for which I have the qualifications and for which I have been looking for some time. 看到贵公司在报上招聘的广告,我认为自己很适合这份工作,并且是我这段时间一直寻求的工作. I fe

20、el I have the necessary qualifications and experiences needed for the position of advertised in the paper.贵公司目前开展的这种业务我很感兴趣.,求职信【常用句式】,I shall bring with me the full details of my testimonials as you request.我将根据您的要求带上详细的证明文件. I hope I may be granted an interview in which I can explain my qualificat

21、ion more fully.希望同意面试,届时我可以更充分地说明我的条件. I should be pleased to attend for an interview at your convenience, and I could give you further details concerning myself.我很高兴能在您方便时接受面试,届时我将进一步介绍自己. It seems to me that this experience, together with my education, has given me ideal preparation to assume the

22、role of on a firm such as yours.对我来讲,这些经验加上我的学历,使我具备了担任贵公司一职的资格.,Template for an Application Letter 1,Street address City, State Zip Date of writing NameTitleCompanyStreet AddressCity, State Zip Dear Mr./Ms. XXX: 1st paragraph： Explain why you are writing; identify the position and your source of in

23、formation. Indicate in summary form your strongest qualifications for the position using a series of phrases 2nd paragraph： Outline your strongest qualifications in more detail and show how they match the position requirements. As much as possible, provide evidence of your related work, extracurricu

24、lar, and academic experiences and accomplishments. Refer to your enclosed resume.,Template for an Application Letter 1,3rd paragraph： Optional. Convince the employer that you have the personal qualities and motivation to succeed. Relate your interests and qualities to your knowledge of the company.

25、4th paragraph： Request an interview and indicate how and when you can be contacted. Suggest that you will call at a specific time to discuss interview possibilities. Thank the reader for his/her consideration. Sincerely, (Handwritten signature) Your name, typed Enclosure(s),求职信信息提示,信件启首 直接表达自己想申请登出的

26、职务 告知随信附详细简历 强调自己符合要求,加深印象 介绍自己大学期间的专业 介绍教育背景一 介绍教育背景二 介绍相关经历 表明信心 加强对方对自己的信心 10希望被考虑 11争取面试的机会 12告知对方自己的联系方式 信件结尾与签名,求职信结构模板2,Date Dear_, 1 I would like to apply for the position of_ advertised/posted in _. 2 I have attached a copy of my resume for your consideration. 3 I believe my qualifications

27、are an ideal match for your requirements. 4 I major in _. 5 I will graduate in _ from _. 6 In addition, to the required courses, I have _. 7 My internship/working at spare time in_as _provided me the opportunity to _. 8 I believe my education and experience _. 9 You will find me to be_. 10 I would a

28、ppreciate your time in reviewing my enclosed resume and if there is any additional information you require, please contact me. 11 I would welcome an opportunity to meet with you for a personal interview. 12 I can be reached by telephone between _and_. Sincerely yours, Signature,求职信模板2应用演示,【例如】 Direc

29、tions: For this part, you are allowed 30 minutes to write a letter to Jin Bian Attorney-at-law to apply for a position of legal secretary. You should write at least 120 words according to the suggestions given below in Chinese: 申请法律秘书职务 说明自己的专业 请求面谈 【写作思路】 本题要求写一封求职信。根据所给提纲，本文应包含以下内容：点名写信的事由:申请法律秘书一

30、职;介绍自己的教育经历和专业能力;提出期望和争取面试。,A Job Application Letter,January 19, 2007 Dear_Mr. Jin Bian, 1 I would like to apply for the position of legal secretary advertised/posted in Todays Youth Daily. 2 I have attached a copy of my resume for your consideration. 3 I believe my qualifications are an ideal match

31、 for your requirements. 4 I major in economic law. 5I will graduate in July, 2007 from Peking University. 6 In addition to the required courses, I have studied English and Accounting as my second and third major. 7 My working at spare time in TL Company as legal secretary provided me the opportunity

32、 to sharpen my skills. 8 I believe my education and experience will enable me to perform better than other candidates who lack working experience. 9 You will find me to be reliable and efficient. 10 I would appreciate your time in reviewing my enclosed resume and if there is any additional informati

33、on you require, please contact me. 11 I would welcome an opportunity to meet with you for a personal interview. 12 I can be reached by telephone between 3 P.m. and_10 p.m_. Sincerely yours, Wang Li,求职信 Example(to be improved),As for my experience working with persons with developmental disabilities,

34、 I have worked and volunteered at various rehabilitation hospitals and agencies in Austin and Houston say which ones to inject more detail into this letter. I have received training where? certificates? in supervising patients and assisting with physical and social therapy. Currently, I am volunteer

35、ing at St. Davids Hospital doing what? to continue my education in aiding persons with developmental disabilities.,求职信 Example improved,As for my experience working with persons with developmental disabilities, I have worked and volunteered at Cypress Creek Hospital in Houston and Capital Area Easte

36、r Seals/ Rehabilitation Center and Health South Rehabilitation Hospital in Austin. I have received CPR, First Aid, and Crisis Intervention certificates from Cypress Creek Hospital. Currently, I am volunteering at St. Davids Hospital assisting with physical therapy to persons with developmental disab

37、ilities in the aquatics department. For details，please refer to my resume enclosed in the letter.,Note: work in selective detail that makes your letter stand out, makes it memorable, and substantiates the claims you make about your skills and experience,求职信 Sample 7,Street AddressCity, State ZipDate

38、 of writing NameTitleCompanyStreet AddressCity, State, Zip Dear Mr./Ms XXX: I am applying for the Sales Associate position which we discussed during the Career Fair at The George Washington University in Washington, D.C. on (date). My varied sales experience and my bachelors degree in Business Admin

39、istration are my strongest qualifications for this position.,求职信 Sample 7,As you can see from the enclosed resume, I have sold a variety of products through my extracurricular activities and have worked in many banking environments through my cooperative education and internship positions. My market

40、ing, computer research, and customer relations experiences, as well as my oral and written communication skills, should prove valuable in increasing (name of companys) sales volume. I am enthusiastic about pursuing a career in sales with (name of company) because of its diverse product line and inte

41、rnational scope. I would welcome the opportunity to meet with you and can be reached at (phone number) from noon to five daily. I will be in New York next week and will call you on (date) to discuss the possibility of an interview. Sincerely, (Handwritten sig.) Your name, typed Enclosure(s),求职信 Mode

42、l 2,Dear Mr./Ms XXX: I am writing about the post of marketing manager you have advertised in todays Morning Post. I feel that I have the necessary qualifications and could fit your requirement quite well. I am thirty-five years old and have been working in the import and export trade for five years.

43、 I joined my present company as an assistant marketing manager and was promoted to marketing manager last year. I have extended experience in marketing and the supervision of a team of sales representatives. I enclosed a CV, which gives full details of my qualifications and experience. Although my p

44、resent employers are excellent, I feel your post sounds more rewarding and challenging. I enjoy discussing my qualifications with you at your convenience. Sincerely yours, Jack Henderson,求职信 Model 3,I have read your advertisement for a secretary in the News Daily of 2nd November, and would like to a

45、pply for this job. The job sounds particular interesting to me because it is just the kind of work I have wanted to do for years. I have been working as a secretary for three years in ABC Company, a large food manufacture, and have high secretarial skills and rich practical experience. I can type ni

46、nety words per minute and take dictation at one hundred and the thirty words per minute. So I feel I am the ideal person for the job! I am an ambitious girl and my present job doesnt offer me the chance to expand. I should be very glad if you could send me an application form and more information ab

47、out your job. looking forward to hearing from you soon.,求职信 Model 4,I am graduating from the Shanghai Institute of Foreign Trade this summer. As a student of English for Business, I hope to work for a foreign company after graduation. In the past three academic years, I have proved myself to be a st

48、raight A student, awarded a succession of scholarships. My English is particularly good and German happens to be my second foreign language, which will live up to the requirement set by a wholly-owned foreign company like yours. I apply for the position of assistant to your marketing project manager

49、. You will find me a good team player, self-motivated and eager to learn. I believe I can be of value to your company. I should be very happy if you would arrange an interview with me.,求学信【常用句式】,I would like to apply for admission to your college. I should like to further my studies indepartment of

50、your university. My major interests are, and I understand your university has a good program in those fields. I hope you will kindly send me application blank. I would greatly appreciate receiving copies of the required application forms and any instructions you may be so kind as to give me regardin

51、g my possible admission. I am writing the letter with the purpose of applying for admission into your esteemed institution.,求学信信息提示,信件启首 介绍自己获悉对方学校的信息 表达自己申请该校就读的愿望 开始介绍自己的情况 具体介绍自己在大学期间的学习,所学专业和其他课程课程及特长 进一步介绍自己的其它能力 提出自己将获得教授的推荐,争取对方学校的信任 10在此发出请求,并表达自己的感激之情 11结束语 信件结尾与签名,求学信结构模板,Date Dear_, 1I ha

52、ve read the annual prospectus issued by your school and found that it has the best graduate program of _. 2 I am greatly interested in the program and hope that I could do my master/doctor degree under your instruction. 3 I am _.at the _.Department of _.University. 4 During _. I took such courses as

53、 _. 5 And I have passed all the required coursed with satisfactory marks. 6 Also, I have learned _. 7 I am especially proficient in _. 8 Besides, I was a major member of several campus clubs including _. 9 Two of my former professors and the present dean of our department have kindly written letters

54、 of recommendation for me, as enclosed with/attached to this letter. 10 I would be very grateful if you could send me the necessary forms and any information about financial aid in your program. 11 I would welcome an opportunity to meet with you for a personal interview. 12 I look forward to hearing

55、 from you soon. Sincerely yours, Signature,求学信结构模板,【例如】 Directions: For this part, you are allowed 30 minutes to write an application letter to a university of America for your master degree in Electrical Engineering. You should write at least 120 words according to the outline given below in Chines

56、e: 表达申请攻读硕士学位的心愿 自己的情况简介 表达对申请学校、专业、教授的看法 【写作思路】 本题要求写一封求学信。根据所给提纲，本文应包含以下内容：点名写信的事由:申请研究生生学位;介绍自己在校期间的情况及相关情况;表达申请心愿。,An Application Letter for Further Study,October 4, 2006 Dear Professor William , 1 I have read the annual prospectus issued by your school and found that it has the best graduate pr

57、ogram of Engineering Science. 2 I am greatly interested in the program and hope that I could do my master/doctor degree under your instruction. 3 I am working at the Electrical Engineering Department of Wuhan University. 4 During my four-year study there, I took such courses as Electrical Technology

58、 and Engineering Science. 5 And I have passed all the required courses with satisfactory marks. 6 Also, I have learned to cooperate with others. 7 As for my English ability, I am especially proficient in spoken and written English. 8Besides, I was a major member of several campus clubs including Flyers Disciples and Technology Association. 9 Two of my former professors