英语写作之传真和邮件省公开课一等奖全国示范课微课金奖课件

英语应用文写作EnglishPracticalWriting(6)1/66Faxes&E-mailsLesson62/66AssignmentYouarerequiredtowritealetterofApplicationaccordingtothefollowinginformationgiveninChinese.假设你叫张明,是北京大学经济系年毕业一名学生.毕业后就职于北京经济研究所。现在你想申请到哈佛大学读MBA，年10月入学，写一封入学申请信，介绍一下自己情况，并索要相关信息。32024/4/133/66Assignment审题概述●本文要求写一封入学申请信。首先要注意写作格式，包含收信人、写信时间、称呼、内容、祝福语与署名等。正文要按照题目所述意义阐述清楚，包含个人信息、申请专业、索要相关信息和本人联络方式。写信时注意语言既要得体又要展示自己优势，忌过于夸大自己能力。42024/4/134/66

July20

th,DearSirs,Ireadwithgreatinteresttheprospectus(说明书)ofgraduatestudiesofyouruniversity.Iaminterestedinthecoursesoneconomics.IwonderifyoucouldconsidermeasanapplicantfortheMBAcourseofEconomicsbeginninginOctober,.IgraduatedfromtheEconomicsDepartmentofPekingUniversity.Aftermygraduationin,IhavebeenworkingatBeijingInstituteofEconomicsforthreeyears.Ihopeyoucansendmerelevantinformationaboutthecourse.Pleasecontactmebyemail.Iamlookingforwardtohearingfromyou.Yourstruly,ZhangMing52024/4/135/66[思绪点评]

第一段开门见山点出自己兴趣和要申请专业，语言得体，态度谦和；第二段介绍个人情况，包含学生经历和社会经历，很好地展示了自己优势所在；最终表示自己期待得到对方回复，并附了自己学习期间成绩统计表以供考评。

[高频词句]1.catalogandapplicationforms招生简章和申请表2.Idearlyhopethatyouwillconsidermyapplicationfavorably.恳请您考虑我申请事宜。3.Iammostanxioustohearfromyou.急盼复。4.Mysolidacademicbackgroundwillmeetyourgeneralentrancerequirementsforgraduatestudy.我扎实学术功底能满足贵校硕士学习入学要求。⒈2024/4/136/66Stage1:faxesintroductionStage2:faxeswriting

Stage3:E-mailsintroductionStage4:E-mailsWriting7/66FaxesFax(shortforfacsimile,fromLatinfacsimile),isatelecommunicationstechnologyusedtotransfercopies(facsimiles)ofdocuments.传真：经过电子伎俩来传送图片或印刷品方法。8/66

Read&translate：TheFaxMachine

Thefaxhasgreatlychangedofficework,especiallyinChina.Whenyouplaceasheetofpaperinafaxmachine,themachine"reads"thewritingonthepageandchangestheshapesoflettersintoelectronicsignals.Itthensendsthesesignalsdownanordinarytelephonelinetoanotherfaxmachine,whichchangesthesignalsbackintotheshapesofletters.Youcanimaginehowusefulthisis,particularlyincountrieslikeChinaandJapan,whichusewrittencharactersnotletters.Itisalsousefulforsendingpictures,designs,mapsandsoon.

9/66Sendingafaxismoreexpensivethanpostingaletter,butmuchquicker.

★Forexample,youcansendinformationabroadimmediately,butmailingalettermighttakeaweekorso.

★Ifyouwanttosendalettertoanofficeabroadthatisinadifferenttime,youcansendafax,anditwillbereceivedeventhoughtheofficeisnotopen.10/66Therearetwootherpointstoconsider.

◆

First,rememberthatafaxcanbereadbyanyone,sobecarefulwhatyousend!◆

Second,donotstartfaxingeverything!Itismuchcheapertopostoremailalongreportthantofaxit.

11/66传真机传真机使办公室工作大为改观了，尤其是在中国。你把一张纸放进传真机，机器就会“阅读”纸上字，并把字形变为电信号。然后，机器把这些电信号送入普通电话线路，传送到另一部传真机上，这部传真机就把这些信号再变成字形。你能够想像这种机器是多么有用，尤其是在中国和日本这些国家，它们用是方块字，而不是字母。传真机还能够用来传送图片、图样、地图等等。

12/66发送传真比邮寄信函要贵，不过快得多。比喻说，你能够把信息立刻传送到国外，而寄信则可能需要一周左右。假如你要把一封信寄到国外不一样时区某处办公室，你就能够发传真，即使下班了，还是能够收到。不过有两点需要考虑：第一，要记住传真是人人都可能看，所以要注意你传送内容!第二，不要什么东西都发传真，邮寄或用电子邮件传递一份长汇报，要比用传真发送廉价得多。13/66Theformatoffaxes：传真格式因各个企业不一样而有很大差异，它取决于使用者惯常做法，普通我们需要清楚地填妥传真头，起拟传真内容，准确、快捷地将相关内容传到对方。14/66⒈2024/4/13ToFromFaxNo.FaxNo.DateTotalPage(s)Subject15/66To:XXCompany

Attn:Mr.XFaxNo:2233666

Date:January23,

From:Mr.Wang

RefNo:FO1216-01Page(s):1Subject:ProvidingInformation16/66DearMr.Smith:

Itwasapleasuremeetingyouthisweekandlearningofyourinterestinourpromotingproject.

PleasefindencloseddetailedinformationofourspecialpromotionpackagefortheMarchissue.

Astimeisshortfinaldeadlinehaspassed.Yourpromptconfirmationwouldbehighlyappreciated.

ThankyouforyourkindattentionandIlookforwardtoyourpromptreply.

Bestregards,DavidWang

17/66致：XX企业收件人：X先生

传真号：2233666日期：年1月23日

由：王先生档号：FO1216-01

页数：1页

主题：提供资料

内容：

很高兴这星期与你见面，并得悉阁下对我们推广计划有兴趣。现谨附上3月份推广计划详细资料。

因为时间紧急而截稿日期已过，故希望你能尽快确认。谢谢，敬候回复祝好！18/66Practice

TranslatethefollowingfaxintoEbglish19/66赫伯特进出口企业电话：（212）2215608车站街388号传真：（212）2215706美国纽约10018传真发送：约翰逊企业日期：1993年5月23日收件人：埃里克·李发件人：西蒙·戴维斯贵方编号：2051/ef我方编号：5237/nl抄送：凯特·郎页数：1先生：我方为一家美国企业，我方股票将于下月发行。本企业即将得到世界银行一笔贷款。贵方如有兴趣与我方合作，或购置我方股票，敬请与我们联络。恭盼回复。你忠实西蒙·戴维斯总经理20/66HerbertImport&ExportTelephone:(212)2215608388StationStreetFax:(212)2215706NewYork,10018U.S.FACSIMILETRANSMISSIONTo:JohnsonCompanyDate:May23,1993Attn:EricLeeFrom:SimonDavisYourRef:2051/efOurRef;5237/nlCC:KateLongPage:1DearSirs:WeareanAmericancompany,oursharesaretobeissuednextmonth.OurcompanyistobegrantedaWorldBankcreditsoon.Shouldyoubeinterestedincooperationorinbuyingourshares,pleasedonothesitatetocontactus.Welookforwardtohearingfromyou.Yourssincerely,SimonDavisManagingDirectorPracticeTranslate21/66Practice

TranslatethefollowingfaxintoChineseAFaxB.G.E.Engineering(HongKong)To:BeijingBranchofB.G.E.EngineeringCompany

Attn:JillSmithFrom:HongKongoffice

Date:October15,

FaxNo:123456

RefNo:00442072360080Pages:1Subject:ReceptiontoJacobWangDearMr.JillSmith,Goodmorning.CouldyoupleaseletSalesDepartmentknowthatJacobWangisarrivinginBeijingonflightBA316at19:30hoursonTuesday,the26thofOctober?CouldtheyalsobookaccommodationforhiminBeijing?Andpleasehavethemconfirmedbyfax.Yoursfaithfully,LindaSunManagerAssistant22/66传真B.G.E工程企业（香港）致:B.G.E工程企业北京分企业

收件人:JillSmith发件人:香港办事处日期:年10月15日传真号:123456档案号:00442072360080页数:1主题:接待JacobWang亲爱吉尔.史密斯先生,早晨好！请通知销售部门JacobWang将于10月26日星期二19：30分坐BA316航班抵达北京。请他们为他安排好住宿。并发传真确保一切安排好了。此致LindaSun经理助理23/66Practice

请依据以下情况拟写一份传真:致：AngelClothesStore传真号码：12345678自：LondonWoolenProducts,Co. 传真号码：87654321日期：年6月10日总页数：一页事由：发货日期详细内容：因为天气原因，LondonWoolenProducts，Co.不能将AngelClothesStore订购毛织品（woolens）按指定日期（6月20日）发货。对此LondonWoolenProducts，Co.深表歉意，并承诺尽可能将货物在6月25日前发给对方。24/66⒈2024/4/13●审题概述●这是一份传真，普通传真格式比较固定，要填好传真头，传真内容。注意以下词汇：发送：deliver;销售部经理SalesManager25/66To:AngelClothesStoreFaxNo.:12345678From:LondonWoolenProducts,Co.FaxNo.:87654321Date:June10.TotalPage(s):1Subject:DeliveryDateDearSirorMadam,Werefertoyourorderforwoolens. Duetothebadweather,wewillnotbeabletodeliveryourgoodsontheagreeddateofJune20. Weapologizefortheinconvenience,butthedelayisowingtothecircumstancesbeyondourcontrolandwepromisethatwearegoingtotryourbesttoshipyourorderbeforeJune25.Yourssincerely,PeterRobinsonSalesManager

26/66E-mail27/66Ibelievestronglyinthevalueofelectronicmailinbothcorporateandpersonaldomains.Emailischeaperandfasterthanaletter,lessintrusivethanaphonecall,lesshasslethanaFax.Usingemail,differencesinlocationandtimearelessofanobstacletocommunication.Thereisalsoevidencethatemailleadstoamoreegalitarian（平等）informationstructure.Emailisveryconvenientsoit’snecessaryforustoknowhowtowriteemail.28/66ThefrequentlyusedservicenowisEmail（电子邮件，electronicmail，常缩略为E-mail，e-mail或email）.29/66提供无偿电子邮件服务部分网址：

30/66Sample1:

日

期:-04-1220:58:58(37天,15小时,3分钟前)发件人:qyx2048528@

拒收

邀请

短信回复收件人:jiazx71@126.com主

题:您朋友给您发来了搜狐传情贺卡

[新窗口打开]31/66WritingKnowledge

wecanseetheemailincludesthefollowingparts.(1)personwhosendtheemail(sender)(2)datetosendtheemail(3)thereceiver(4)thesubject(5)message32/66E-mailformatTo:Entertherecipient’sE-mailaddress.From:YourownE-mailaddressSubject:Enterthetopicofyourmessage;Beasbriefaspossible.Cc:Carboncopy(抄送)Bcc:Blindcarboncopy(秘送)Attached:Documents,filesandgraphics（图）canbeattached.33/66E-mailWritingE-mailaddress:Username+@+MachineaddressSample:Melody@34/66Principlesofe-mailwriting商务英语电子邮件正文写作应该遵照五C标准，即Correctness（准确）、Conciseness（简练）、Complete（完整）、Clarity（清楚）和Courtesy（礼貌）标准。

35/66首先，必须要标题（Heading）栏‘收件人（To）’框中输入收信人E-mail地址。'主题（Subject）'框内容应简明地概括信内容，短能够是一个单词，如greetings；长能够是一个名词性短语，也能够是完整句，但长度普通不超出35个字母。'主题'框内容切忌含糊不清。像Newsaboutthemeeting这么表示，应改为Tomorrow'smeetingcanceled。普通来说，只要将位于句首单词和专有名词首字母大写即可。36/66另外一个较为正规格式可将除了少于5个字母介词、连接词或冠词之外每一个单词首字母大写，如：NewE-mailAddressNotification。视信内容是否主要，还能够开头加上URGENT或者FYI（ForYourInformation，供参考），如：URGENT：Submityourreporttoday!37/66E-mail普通使用非正式文体，所以正文（Body）前称呼（Salutation）通常无须使用诸如'DearMr.John'之类表示。在同辈亲朋挚友或同事间能够直呼其名，但对长辈或上级最好使用头衔加上姓。如：Tommy，或者Mr.Smith。38/66E-mail文体另外一个特点是简单明了，便于阅读，太长内容能够以附件方式发出。一个段落大多仅由一到三个句子组成。信尾客套话（Complimentaryclose）通常也很简明。经常只须一个词，如：'Thanks'，'Best'，'Cheers'，不需要用普通信函中'Sincerelyyours'或'Bestregards'。称呼和正文之间，段落之间，正文和信尾客套话之间普通空一行，开头无须空格。39/66电子邮件礼节1.Donotwritemessagesthatwillnotberead.2.Writemessagestoberead.3.Sendyourmailfromthecorrecte-mailaddress.4.Usesmallattachmentssparingly,incommonformats.40/66电子邮件礼节5.Providecompletewebaddressesinmailmessages.6.Quotejustenoughofmessagesinreplies.7.Donotreplyinhasteoranger.8.Replyin48hours.41/66

E-mailmessage

E-mailismeanttotransferinformationquickly,soitispurposelyinformal.Somepeopledonotusecapitalization.E-mailalsomakesuseofagreatdealofabbreviations(缩写)tospeeduptyping.Forexample:

uyouhandhaveaniceday2totyvmthankyouverymuchbbbye-byeIluIloveyouf2ffacetofaceuryouriowinotherwords4uforyou42/66电子邮件常见缩略语&惯用符号1.缩略语2.常见符号43/66⒈2024/4/13在电子邮件使用者中还流行使用一些由首字母或读音组成缩略词，如U表示you，Pls表示please，Info表示information，Qty表示quantity，P/C表示piece，L/C表示LetterofCredit（信用证），FOB表示FreeonBoard（离岸价格）。

44/66Guess

duwnt2goout2nite：lol：oic：mte：

asap：brb：cu2morrow：fanx4urelp：gr8：btw：imho：

45/66在电子邮件使用者中还流行使用一些由首字母或读音组成缩略词，如：

duwnt2goout2nite：Doyouwanttogoouttonight?lol：Laughingoutloudoic：Oh,Isee.mte：Mythoughtsexactly.asap：Assoonaspossible.

46/66在电子邮件使用者中还流行使用一些由首字母或读音组成缩略词，如：

brb：I'llberightback.cu2morrow：Seeyoutomorrow.fanx4urelp：Thanksforyourhelp.gr8：greatbtw：Bythewayimho：Inmyhumbleopinion

47/66网友们为了给枯燥文字加入感情色彩，还创造了一个表示感情小符号，英语叫smiley(笑容符).

代表'I'msmilingatthis'

代表'I'msadaboutthis'。

上述缩略词和小符号要视详细情况而定，不宜滥用。48/66AttentionE-mail非正式文体特点并不意味它撰写能够马虎行事，尤其是给长辈或上级写信，或者撰写业务信函更是如此。写完信后，一定要认真检验有没有拼写、语法和标点符号错误。当然OutlookExpress等软件'拼写检验'功效能够助你一臂之力。49/66惯用结束语1）Awaitingyourgoodnews,2)Lookingforwardtoyourearlyreply,3)Hopingtohearfromyousoon,4)Weawaityourgoodnews.5)Ihopetohearfromyouverysoon.6)Welookforwardtoyourreplyatyourearliestconvenience.7)IlookforwardtoournextmeetingthereinLosAngeles.8)Yourearlyreplywillbehighlyappreciated.9)Anyotherparticularswantedweshallbepleasedtosendyou.

50/66

10)Thehelpyougivemeissincerelyvalued.11)Ihopeeverythingwillbewellwithyou.

12)Pleaseletusknowifyouwantmoreinformation.

13)Ihopeyoualwaysenjoyyourself.

14)Iwishyouverysuccessinthecomingyear.

15)Pleaseremembermetoyourfamily.

16)Withbestregardstoyourfamily.

17)Allthebest.

18)Withloveandgoodwishes.51/66

Samples

Sample1(informal):Frank,hi.Ihavetonsofideasfortheclass.Needtoknowwhichpartsofthemoviesushow.Haveorderedall3bookssotheymaygo2u.I’llbeonthe6thflinEliz’sofficefrom4:00-5:00.Melody52/66

Sample2(formal):HappyNewYear!Bestwishesforawonderfulholiday,andfortherestoftheyear.Myspecialresolutionforthecomingyearistowritetoyouatleastonceaweek,andIhopeyou’lldothesame.ButjustincaseIforget,here’sasmileforeverymonthoftheyear.

YourE-Pal,XiaoDong53/66Youattendedashort-termEnglishcourseinBritainandstayedwithalocalfamily,theSmiths.Whenyoucamebackyoufoundthatyouhadcarelesslyleftyoulaptopcomputerintheirhome.Sendane-mailtoyourhostandhostessexpressingyourgratitudefortheirhospitalityandtellingthemyourproblem.Askthemtoreturnthecomputertoyou.dianziyoujian@163.comPractice154/66日期:-03-1516:42:37发件人:catherineray<catherineray@126.com>收件人:jiazxts@163.com

主题:07电2王育锦

f55/66日期:Wed,15Oct.14:48:07+0800(CST)发件人:

"××"<hsxwgl83@>

Yahoo!主题:thanksandruquireofruturnmycomputer收件人:jiazxts@163.com

nsw56/66日期:-03-1600:37:08发件人:"沈卫强"<shenweiqiang1988@>收件人:jiazxts@163.com

主题:returnmycomputer

awk57/66DeartheSmiths

Iamverygratitudeforthecareofyourfamily.Ispentaverygoodtimeinyourfamily.Moreover,IhadagreatimprovementonmyEnglishstudy.EspeciallymyoralEnglishhad.

IamterriblysorrytotellyouanotherthingthatIwascarelesslytoleavemylaptopcomputer.So,wouldyouliketopostittome?TheaddressjustistheoneIgaveyouwhenIstayyourfamily.

[the]grAgr/loggrt/col58/66Thankyouverymuchforyourhospitalityagain.WarmlywelcomeyoutoChinaassoonaspossible.

Yourstruly

×××f59/66Dear

Smiths,

Iwouldliketoconveyinthislettermyheartfulthankstoyoufor

yourkindnessandhospitalityduringIattendedtheshort-termEnglishcourseinyourhome.NotonlyIobtainalotofvaluableknowledge,butalsoIimprovedmyspokenEnglishgreatlybycommunicatingwithyoufreely.Ifeeloblidgetoyouoncemore.grtMM60/66

Bytheway,I