商务英语写作教程（第三版）课件：Meeting minutes

商务英语写作教程（第三版） MeetingMinutes

Theminutesofameetingarearecordofwhathappened,whatwasdecided,andwhatactionswillbetakenasaresultofthemeeting.Theyshouldbewrittenforeverymeeting,andpresentedatthenextmeetingorbeforehand.Minutesshouldbewritteninthethirdperson,forexample,theminutesshouldsay"TheBoarddecided..."insteadof"Wedecided...".Minutesneednotbetypedonacomputer.Readablehandwritingisfine.Thebodyofeachtopicshouldincludetheimportantpointsofthediscussionandwhatactionwillbetakenalongwithwhowilltaketheactionandwhenitwillbedone.Someonewhohasneverbeentothemeetingshouldbeabletounderstandtheminutes.MeetingMinutesFormat

NameoftheorganizationTypeofthemeetingDateandPlaceoftheMeetingListofMembersPresentandAbsentOverviewofthetopicsdiscussedanddecisionsmade.SummaryoftheActionItemsDateofthenextMeetingTimeoftheAdjournmentExamplesComputerUseCommitteeMinutesoftheRegularMeeting

May18,2004MembersPresent:S.Lindsey(chair),L.Anderson-White,F.Griffin,T.King(Secretary),Z.Petropoulou,G.Ullom,J.West,K.WolffShannonLindseycalledthemeetingtoorderat8:35am.TheminutesoftheApril14meetingwereapprovedwiththecorrectionthatFrankGriffinberecordedaspresent.ReportofthebudgetsubcommitteeZoePetropouloureportedthattheCorporateExecutiveCouncilhadapprovedanadditional$58,000forsubcommitteeallocationforhardwarepurchasesthroughSeptember30,2004.ThesubcommitteeplanstosendoutREPsbytheendofthemonthandtomakeallocationrecommendationstoCUCattheJunemeeting.Zoealsodistributedahandout(AppendixA)showingthecurrent-yearhardwareandsoftwareallocationsthroughMay1.OldBusinessNoneNewBusinessStandardizationofWebPageDevelopmentSoftware.JennyWestmovedthat“BeginningSeptember1,2004,CUCapproveexpendituresforwebpagedevelopmentsoftwareonlyforMicrosoftFrontpage2000.”Shesummarizedthecoordination,training,andsite-maintenanceproblemsthatarenowbeingencounteredasaresultofindividualwebmastersusingdifferentprogramsandansweredquestionsfromthefloor.GinaUllommovedtoamendthemotionbyinsertingthewords“orlaterversion”after“FrontPage2000”.Theamendmentpassed,andamendedmotionwasadoptedafterdebate.Speech-RecognitionSoftware.ShannonLindseyreportedthatshehadreceivednumerousrequestsforinformationorrecommendationforpurchasingspeech-recognitionsoftwareandaskedforcommitteeinput.Extensivediscussionfollowedconcerningthecost,theamountoftrainingrequired,accuracy,resultingnoiselevelforcarrelworkers,andtheoverallimplicationsofsuchsoftwarefortouch-typingskills.ThemotionbyLisaAnderson-Whitethat“thechairappointataskforcetostudytheissueandreportbackatthenextmeeting”passed.ThechairappointedLisaAnderson-WhiteandFrankGriffintothetaskforce.AnnouncementsShannonLindseymadethefollowingannouncements:ShehasreceivedthreepositivecommentsandnonegativefeedbackfromherMarch15memotodepartmentheadsannouncingthenewrepairandmaintenancepolicy.ShehasbeenaskedtorepresentCUCattheJune18planningmeetingoftheCorporateExecutiveCounciltoanswerquestionsaboutplannedhardwareandsoftwareexpendituresforthenextthreeyears.AnthemComputerServiceshasaskedpermissiontomakea30-minutepresentationtoCUC.Inaccordancewithcommitteepolicy,sherejectedtherequest.AdjournmentThemeetingwasadjournedat10:40am.Thenextregularmeetingisscheduledfor8:30amonJune20.Respectfullysubmitted,TerryKing,SecretaryEnc:AppendixA:HardwareandSoftwareallocationsC:DepartmentHeads DirectorofPurchasing CorporateExecutiveCouncilSupplementarymeetingminutesMinutesDate: February20,2008,9:00a.m.Present: ThomasJiang,Chairperson QianHuilin,managerofDepartmentA ChenZhen,managerofDepartmentB ZhangYan,managerofDepartmentC LiJing,managerofDepartmentD ZhaoQiang,managerofDepartmentEApologiesforAbsence: Mr.YuanGuojun,managerofDepartmentThechiefitemofthemeeting:Possibilityofcarryingoutflextimesysteminthecompany.Differentopinions:1.Ms.Qian’sopinions:Shereportedthatherpeoplefeelhappywiththepresentnon-flexiblesystem.Sheandthestaffinherdepartmentthinkit’shardtocoverforothersiftherewasaflextimesystem.2.Ms.Zhang’sopinions:Shesuggestedtovoteonthenewproposal.Sheagreedwiththenewworkingsystemandevensuggestedtohavegapworkingdays.3.Ms.Li’sopinions:Sheagreedwiththeflextimesystemandproposedanewworkingsystem,whichiscalled“coretimes”.Coretimes,inMs.Li’sideas,meanthebasichoursoneshouldbeinthecompany.4.Mr.Chen’sopinion:Heagreedwiththenewworkingsyst