工程项目管理英文课件：class19-one page

ProjectCommunicationand

Control1AREASTHATNEEDTOBETRACKEDCLOSELYStyling/DesignMAJORSOURCEOFPROGRAMDELAYApprovalson-timeMathdatatransmittedon-timeVariablecostandtoolingFeasibilitySmoothingCompletelistofallpartsrequiringDesignapprovalTimingdrivenbytoolingleadtimes2AREASTHATNEEDTOBETRACKEDCLOSELYEngineeringReleaseBillofMaterialCostandweighttrackingDrawingscompletePrototypefreezeChangecontrol3AREASTHATNEEDTOBETRACKEDCLOSELYPrototypeBuildBuildscheduledrivenbytestplanFullvehiclesversusabuckMRD–MaterialrequireddateMRDwilldrivethesourcingtiming4AREASTHATNEEDTOBETRACKEDCLOSELYSourcingNegotiationFinancialtargetsPrototypeandproductionMRD’sToolingleadtimesAretherenewfacilities?LogisticplanQualityplan5AREASTHATNEEDTOBETRACKEDCLOSELYChangeControlImportanttoguaranteerepresentativeprototypesImportanttomeetproductionscheduleLatechangesaremuchmoreexpensiveImportanttosupportEngineeringsign-off6AREASTHATNEEDTOBETRACKEDCLOSELYManufacturingToolingNewfacilitiesandplantsLogisticplanLaunchProcessComponentsMRD’sBuildscheduleChangecontrol7AREASTHATNEEDTOBETRACKEDCLOSELYFinancialsEngineeringbudgetVariablecostInvestmentRevenueSalesvolumeforecastSeries/OptionPlans8ONEPROJECTMANAGEMENT9ONEPROJECTMANAGEMENT10ONEPROJECTMANAGEMENTClarkCampbellhasdevelopedatoolhecallstheoneprojectmanager.Itcapturesthekeyelementsofprojectmanagementcommunication.MichaelCampbellfoundCommunicationwasthenumberonedifferentiatorbetweensuccessfulProjectManagersandtherest.11ONEPROJECTMANAGEMENTAndyCroweidentifiedthefourmostimportantcommunicationresponsibilitiesare:CollaborateearlywiththebossEstablishacadenceClear,ConciseandCompleteMessagesOngoingCommunicationChannelonCommunication12ONEPROJECTMANAGEMENTStep1–CompletetheHeader.Thisisdonecollaboratingwithyourboss.ProjectName,ProjectLeader,ProjectObjective,andProjectCompletionDateTalktoyourbossWhatismostimportant?Whataretheirnumber1or2objectivescost,time,quality,budget?Whataretheprioritiestomakedecisions?13ONEPROJECTMANAGEMENTStep1–CompletetheHeader.AgreeontheCompletionDateDonottakethisdatelightlyasyourandyourteam’sperformancewillbejudgedbasedonit.Youmayneedtocomebacklaterafteryouhavemetwithyourteamanddevelopedtheirplans.14ONEPROJECTMANAGEMENTStep2–TheOwnersShowyourteamThinkabouttheirpersonalities.ClarkCampbelldescribesthreetypesStarttoFinish–WanttogetstartedFinishtostart–DetailedplannersVisionarythinkers–Thinkoutofthebox15ONEPROJECTMANAGEMENTStep3–TheMatrixSpendtimetalkingtoyourteamabouteachelementandtutorthem.Teachtheessentialelementsofprojectmanagement16ONEPROJECTMANAGEMENTStep4–ProjectObjectivesWhatarethemajorAccomplishments?TheyshouldbeS.M.A.R.T.Specific,Measurable,Attainable,RelevantandTimeBoundIfyouhavequestionsabouttherightobjectives,itisagoodtimetocollaboratewithyourboss.17ONEPROJECTMANAGEMENTStep5–MajorProjectTasksListthemajortasksLargeprojectswillhavelayersoftasks

andalignwithyourPlanningschedules.Theteammustbuyintothetasklisttobereported.18ONEPROJECTMANAGEMENTStep5–MajorProjectTasksTasksshouldbemeasurableintermsofprogressRuleofthumb:Trytohavetwoorthreetasksperreportingperiod.ItisacommunicationtoolsobeclearandconciseandavoidjargonItcanbeupdatedastheprojectisbetterunderstoodorscopechanges.19ONEPROJECTMANAGEMENTStep6–AligningTaskswithObjectivesTasksObjectivesAlignment20ONEPROJECTMANAGEMENTStep6–AligningTaskswithObjectivesPlaceanopencirclenexttoeachtaskandtheobjectiveitsupports.Thecircleswillbefilledinwhenataskiscompleted.Alltasksmustbealignedwithatleastoneobjective.Ifitdoesnotthenmaybethetaskisnotrequiredoryouneedtoaddanobjectivetothelist.21ONEPROJECTMANAGEMENTStep7–TargetDatesCollaboratewiththebossonwhentheywantyoutoreportthestatus.EnterthetimehorizonfortheprojectRememberyouarecommittingtheteamtothesedates.22ONEPROJECTMANAGEMENTStep8–AligningTaskstotheTimeLine23ONEPROJECTMANAGEMENTStep8–AligningTaskstotheTimeLinePlaceanemptycirclealongsidethetaskforaslongasthetaskwilltaketocomplete,starttofinish.Astasksarecompleted,thecirclesarefilledin.Ifataskgrowsinscopeduringimplementationyoucanaddasquarewhichwouldbefilledinwhencompleted.24ONEPROJECTMANAGEMENTStep9–AligningTaskstoOwners“A”–principleowner“B”–Secondaryowner“C”–ThirdownerPlacealetternexttoeachtaskinthecolumncorrespondingtotheowner.Ataskshouldhaveonlyone“A”25ONEPROJECTMANAGEMENTStep9–AligningTaskstoOwnersDividingupthetasksisanexerciseinteamwork.Youmayneedtostrengthentheteam.Youcannotsufferwhinerswhocomplainabouttoomuchwork;orSuffervictimswhoalwaysblamesomeoneelse.Onceownershipisassigned,theyownit.26ONEPROJECTMANAGEMENTStep9–AligningTaskstoOwnersCommunicationisthemostessentialingredientofasuccessfulproject.Communicationmustbeopen,devoidofagendas,andviewablebyallconstituents.Withcompletionofstep9,youcansee:Whatwillbeaccomplished.Whenitwillbeaccomplished.Whyitisgoingtobeaccomplished.Whoisgoingtoaccomplishit.27ONEPROJECTMANAGEMENTStep10–SubjectiveTasksListsubjectivetasksAlignwiththeobjectivesandassignownersExamplescouldbetasks,risksorre-statingtheobjectivetobeontime.28ONEPROJECTMANAGEMENTStep11–CostsShowbarswhichrepresentelementso