职业综合英语1 Unit 2

Unit2职业综合英语1ENGLISHFORCAREERSUnit2

Office新职业英语ContentsListening&Speaking4Warming-up1ReadingA2ReadingB3LanguageLab7LanguageLab7Writing5Mini-project6Warm-1TaskReadMr.Thomson’sscheduleforTuesday.Writeyourschedulefortoday.Tuesday08:30Takethecarforaservice.09:00Studythesalesdataoflastmonth.10:30DiscusssaleswithMr.Black.12:00Haveworkinglunchwithallmanagers.13:30Ringthedentist.14:00Makeplansfornextweek’ssalesconference.17:00Collectthecarfromthegarage.Warm-2TimeThingstodotodayReadingAReadingATextTask1Task2BusinessKnow-howTextA-1Secretaries

Secretariesmaybeknownbyavarietyofothertitles,likeadministrativeassistants,clerks,orpersonalassistants.Althoughallofthesetitlessharethecommonthemeofadministrativetasks,theymayreflectdifferenttypesofsecretarialjobs.Secretarialpositionsarequiteold.GreekandRomanbusinessmenandpoliticians,forexample,usedpersonalsecretariesandclerkstomanagetheiraffairs.ReadingATextA-2-1Asecretary’sjobistokeepanofficerunningsmoothly.Secretarieshaveawiderangeofduties,dependingontheofficesthattheyworkfor.Ataminimum,asecretaryhandlescorrespondence,keepstrackofschedules,managesafilingsystem,andoperatesofficeequipmentlikephones,faxmachines,andcopiers.Mostsecretariesanswerphonesanddirectphonecallstotheappropriatepeople.ReadingATextA-2-2Somesecretariesalsohandlesuppliesorderingforanoffice,andmaydealwithbudgeting,bookkeeping,andpersonnelpaperwork.Asecretaryisexpectedtohaveexperiencewithcomputersandotherelectronics,asheorshewillhandleagreatdealofelectronicmaterial,includingcorrespondence.ReadingATextA-3

Goodsecretariesareextremelyefficientandwellorganized.Inadditiontohavingclericalskills,theyareskilledmanagersoftimeandpeople.Althoughtheymaynotbeaswell-paidandrespectedasmanyhigher-rankingpeople,theyareoftenveryimportantpeopleintheiroffices.Theyanticipatetheneedsofofficestaff,solveproblemsquickly,andworksoefficientlythatmanypeopledonotrealizehowvaluabletheyareuntiltheyleavethejob.Goodsecretariesalsohaveexcellentpeopleskills.Theycanbetrustedinhandlingconfidentialmaterial,topexecutives,andtheday-to-daychaosthatisoftenpresentinabusyoffice.ReadingATextA-4Employmentprospectsforsecretarialpositionsaregenerallygood,especiallyforskilledindividuals.Manyvocationalschoolsoffercoursesforpeoplewhoareinterestedinbecomingsecretaries.Thesecoursesincludeclassesintyping,documentmanagement,filing,andotherskillswhichagoodsecretaryshouldbringtothejob.Althoughitispossibletopursueasecretarialpositionwithoutthiseducation,itcanbechallenginginaworldwhereprofessionsarebecomingmoreandmorespecialized.ReadingAA-Trans-1ReadingA秘

书

秘书可能会有很多其他不同的头衔，例如行政助理、文员或私人助理。尽管所有这些头衔都以行政工作为主旨，但它们却反映了不同种类的秘书工作。秘书岗位十分古老，例如，古希腊和罗马的商人和政客们就曾雇用私人秘书和文员来管理他们的事务。A-Trans-2

秘书的工作就是使办公室顺利运转。秘书的职责范围很广，依据他们所在办公室的不同而各异。就最低要求来说，秘书要处理信函，跟踪日程安排，管理文件系统，操作电话、传真机、复印机等办公设备。许多秘书还要接听电话，并将其转给适当的人员。有些秘书还要负责办公室用品的采购，他们也可能会处理预算、簿记和人事文档。秘书应当具备使用电脑和其他电子设备的经验，因为他们将处理大量的电子资料，包括往来信函。ReadingAA-Trans-3

好的秘书工作效率极高，且有条不紊。除了具备文书技能之外，他们还善于管理时间和人员。尽管他们的薪水和受尊敬的程度也许不如其他更高级别的人员，但在办公室中他们往往起着十分重要的作用。他们能预估办公室人员的需求，迅速解决问题。他们工作效率非常高，以至于许多人直到他们离开之后才意识到他们的价值所在。好的秘书还善于人际沟通。他们也非常值得信赖，可以委托他们处理机密文件，与高层管理人士打交道并应付在繁忙的办公室里经常会出现的混乱情况。ReadingAA-Trans-4

秘书行业的就业前景通常很好，对有经验者尤其如此。许多职业学校为有意当秘书的人们提供了培训课程。这些课程包括打字、文件管理、文件归档，以及一个好的秘书在工作中所必须具备的其他技能。虽然没有这些培训要获得秘书职位也是有可能的，但这在一个越来越专业化的社会里可能非常具有挑战性。ReadingAalotofthingsofthesametypethatare

differentfromeachotherinsomewayReadingAavarietyofe.g.

Thegirlscomefromavarietyofdifferent

backgrounds.这家百货商店经售各种皮鞋。Thedepartmentstorecarriesavarietyofleathershoes

Translatee.g.

Thelowvalueofthedollarreflectsgrowing

concernabouttheUSeconomy.ReadingAreflectv.toshoworbeasignofaparticularsituationorfeelinge.g.

1.Thepricedependsonthequality.ReadingAdependonbedecidedbyItdepends(on)whetheryouwanttodoitornot.Translate这取决于你是否想去做。e.g.

Lookingafteracatcostsaminimumof$2,000

ayear.ReadingAminimumn.

thesmallestamountofsomethingornumberofthingsthatispossibleornecessarye.g.

1.Computerscanhandlehugeamountsofdata.2.Mysecretarywillhandleallthedetails.ReadingAhandlev.

todothethingsthatarenecessarytocompleteajobe.g.

It’sdifficulttokeeptrackofallthenew

discoveriesinmedicine.ReadingAkeeptrackoftopayattentiontosomeoneorsomethingsothatyouknowwhatishappeningtotheme.g.

1.Marywasexperiencedinoperatingthecomputers.2.Thecompanyoperatesfivefactories.ReadingAoperatev.touseandcontrolamachineorequipment;torune.g.

Ididn’tfeelthatthiswasanappropriatetimeto

mentionthesubjectofmoney.ReadingAappropriatea.correctorsuitableforaparticulartime,situationorpurposetotakethenecessaryaction,especiallyinordertosolveaproblemReadingAdealwithe.g.

Theyshoulddealproperlyandfairlywithanycomplaint.e.g.

AllstaffthinkMariaisaveryefficientsecretary.ReadingAefficienta.

workingwellandeffectivelywithoutwastingmoneyorenergyv.toexpectthatsomethingwillhappenandbereadyforitReadingAanticipatee.g.

Itisanticipatedthatnextyeartheworkers’wagewillincrease.a.spokenorwritteninsecretandintendedtobekeptsecretReadingAconfidentiale.g.

Doctorsarerequiredtokeeppatients’recordscompletelyconfidential.n.aperson,job,plan,etc.thathasgoodchanceofsuccessinthefuture;apossibilitythatsomethingyouhopeforwillhappenReadingAprospecte.g.

1.Themanagerheldoutbrightprospectsforme

ifIwouldaccepttheposition.2.Iseelittleprospectofhisrecovery.Translate我几乎看不到他恢复的迹象。n.oneperson,consideredseparatelyfromtherestofthegrouporsocietyReadingAindividuale.g.

Itisimportanttoknowthattheviruscanbepassedfromindividualtoindividual.a.

consideredseparatelyfromotherpeopleorthingsinthesamegroupe.g.

Eachindividualleafonthetreeisdifferent.v.tocontinuedoinganactivityortryingtoachievesomethingoveralongperiodoftimeReadingApursuee.g.

Christinepursuedheractingcareerwithgreatdetermination.a.difficultinaninterestingorenjoyablewayReadingAchallenginge.g.

Teachingyoungchildrenisachallengingandrewardingjob.A-Task1Task1

Tickoffthedutiesandskillsmentionedinthepassage.

Whatarethedutiesforatypicalsecretary?Whichskillsarerequiredinagoodsecretary?handlingcorrespondencemanagingafilingsystemkeepingtrackofschedulesoperatingandmaintainingofficeequipmentdealingwithphonecallshandlingorders,budgetingorbookkeepingmanagingtrainingorotherpersonnelworkbeingskillfulinmanagingtimeunderstandingstaffneedsandsolvingtheirproblemshandlingcustomers’complaintseffectivelybeinggoodatinterpersonalrelationsbeingskillfulinhandlingpaperworkbeingabletosettleofficechaosknowinghowtodealwithothercompanies√√√√√√√√ReadingAA-Task2Task2

Decidewhetherthefollowingstatementsaretrue(T)orfalse(F)accordingtothepassage.StatementsTrueFalse1.Secretariesdealwithcommonadministrativetasks.2.Secretarialpositionsdidn’tappearuntiltheearly20thcentury.3.Themaindutiesofsecretariesdifferalotfromindividualtoindividual.4.Agoodsecretaryshouldbeveryskillfulindealingwithpeople.5.Secretarialjobsarenotpopularnowbecausesecretariesareusuallynotwell-paid.TFFTFReadingABusinessKnow-howMakingPhoneCalls

●Givethecompanynameinthegreeting;●

Makeclearwhothecalleris;●

Speakclearlyandslowlyinafriendlyvoice;●

Neverinterruptthepersonwhilehe/sheistalking;●

Donotanswerthephonewhileeating;●

Hangupthephonegently.ReadingBTextTask1Task2ReadingBTextB-1SWAPIndustriesNewsletter

ReadingBTextB-2

THECHRISTMASPARTY

Friday,December12,2008,from6:00p.m.to9:00p.m.TheannualChristmasPartyofSWAP(China)willtakeplaceattheHongKongClubonFriday,December12from6:00p.m.to9:00p.m.ThisisalwaysagoodstarttotheChristmasseason—socializingwithcolleagues,familiesandfriendsinthedelightfulsurroundingsoftheHongKongClub,gazingoutattheChristmaslights,andenjoyingaluxuriousbuffet.Dresscode:Nojeans.Mobilephonesmustbeturnedoffwithintheclub.EachbranchofSWAP(China)pleasesendfivepersonstoapplybeforeDecember5,2008bymailingthefollowingformtosarawong@SWAPC.Forfurtherinformation,pleasecallSaraWong:53116755oremailher.ReadingBTextB-3ReadingBB-Trans-1ReadingBB-Trans-2ReadingBB-Trans-3ReadingBB-Task1Task1

Decidewhetherthefollowing

statementsare

true(T)orfalse(F)

accordingtothenewsletter.()1.

TheissueofthenewsletterdatedNovember20,2008isfromSWAP(China)HeadquartersHongKong.()2.SWAPFujianLtd.isawardedExcellentEnterprisewithForeignInvestment

for2007-2008bySWAPIndustries.()3.OnlySWAPstaffmembersareinvitedtotheChristmasPartyattheHongKongClub.()4.PeoplewhoattendthePartyaresuggestedtodresscasuallyandturnofftheirmobilephonesattheclub.()5.EachbranchofSWAP(China)cansendatleastfivepersonstoapplybeforeDecember5,2008.TFFFFReadingBB-Task2-1Task2

FillintheapplicationformandemailittoSara,expressingyourhopetoattendtheParty.Tosarawong@SWAPCCCFromwanglili@SWAPCSubjectApplicationtoattendChristmasPartyDearSara,AsoneofthefivecandidatesfromSWAPFujianLtd.,IamwritingthisapplicationtoattendthecomingChristmasParty.Itwillbeagreathonorformetorepresentourcompanytomeetcolleaguesandfriendsthere.It’salsoagoodrewardformytenyears’serviceforSWAP.ReadingBB-Task2-2Lookingforwardtoyourconfirmation.WangLiliPurchasingManagerofSWAPFujianLtd.ApplicationFormforTheChristmasPartyonDecember12,2008FullnameandpositionWangLili,PurchasingManagerofSWAPFujian

ContacttelephonenumberMobilePhonefficePhonemailaddressWanglili@SWAPCReadingBListeningTask1Task2Task3Task4Task5Listening&SpeakingL-Task1Task1

ShirleyisMr.Muller’ssecretary.

Listentothetelephone

conversation

andcheckhernotes.Didshemake

any

mistakes?ScriptDavidCharlescalled.

Callhimbackbefore5:30—it’surgent.

PhoneNumber:82372598

6:3082375598Listening&SpeakingL-1-ScriptTask1

Script

Listening&SpeakingL-Task2Task2

Listentoaphonemessageand

completethefollowing

note.Script

TelephoneMessageFrom:For:Phonenumber:Message:EllenPolly8021DeleteallemailsfromEllen.

Don’topentheattachedfiles.Listening&SpeakingL-2-ScriptTask2

Script

Listening&SpeakingL-Task3Task3

AnnaisphoningMr.Brownfor

anappointment.Listen

to

the

conversationandchoosethebest

answertoeachquestionyouhear.Script1.A.OnMonday.B.OnTuesday.C.OnWednesday.D.OnThursday.2.A.He’llvisitthefactory.B.He’llhavelunchwithsomeone.C.He’llmeetsomeonefromtheHeadOffice.D.He’llhaveanimportantmeeting.3.A.OnTuesdaymorningat9:30.B.OnTuesdayafternoonat3:00.C.OnWednesdaymorningat9:30.D.OnWednesdayafternoonat3:00.Listening&SpeakingL-3-ScriptTask3

Script

Listening&SpeakingL-Task4Task4

Listentotheconversationbetween

TomBarnesand

hissecretary,Cathy.

Thencompletethe

schedule.ScriptMr.Barnes’ScheduleMonday:9:30a.m.withAudenCompanyTuesday:10:00a.m.meetingafternoonmeetingWednesday:9:00a.m.MeetthenewafternoonTriptoSignthecontractSalesDepartmentproductionmanagerFranceListening&SpeakingL-4-ScriptTask4

Script

Listening&SpeakingL-Task5-1Task5

Listentothepassagetwiceandfillintheblankswithwhatyouhear.

Timeisequaltoeveryone.Whetheryouaresmartorfoolish,uglyorbeautiful,youhavethesame24hourseachdaythateveryoneelsehas.Howyouspendthatvaluabletimedeterminesthe

.Timeismorepreciousthananypossession.Therearethreerulesforeffectivetimemanagement.Firstly,don’tcreate

.Don’ttrytoworkfulltimeandtakeafullload.Bereasonableabouthowmuchworkyoucando.qualityofyourlifeimpossiblesituationsListening&SpeakingL-Task5-2

Secondly,makealistofallthethingsthatyouneedtogetdoneinagiventimeperiod.Putthetasksinorderofanddelete________________anyunimportantitems.Thirdly,avoidlackoffocus.Useliststo

.Tobemoreattentive,setboundarieswithfamilyandfriendswhenyouareatwork,aspersonalphonecallsandemailscaneasilydisturbyourworkdayprogress.Inamodern

,youcanusetechnologytohelp.Forunimportantcommunications,provideclientswithafaxnumberoremailaddress.Thisshouldcutdownonthenumberofunimportantphonecallsyoureceivethroughouttheday.importancefocusattentionworkenvironmentListening&SpeakingWritingWritingTask1Task2W-Task1Task1

Readthefollowingagenda.Match

theitems1-10withthedetails

listedonthenextpagebywriting

the

numbersonthelines.—Themeetingendsbyavote,orbygeneralconsent(同意).

—Discussingothermatterswhicharenotontheagenda.—Thechairpersoncallsthemeetingtoorderandopenswithawelcome.—Dealingwithtopicsarisingfromtheminutesofthelastmeeting.—Decidingontimeforthenextmeeting.—Thesecretarykeepsarecordof:a.thosewhoarepresent;b.thosewhoareabsentwithoutleave;c.thosewhosentregrets.

—Body—alistofthetopicsthatformthemainpartofthemeeting.

—Thesecretaryreadsarecordofthelastmeetingforapprovalorcorrection.10814925,6,73WritingW-Task2FORDTRADINGCO.,LTD.RegularMonthlyMeetingAgendaRoom2206,SwanHotel9:00a.m.—11:30a.m.July2,20091.

Opening2.Rollcall3.Readingminutesofthelastmeeting4.Businessarisingfromtheminutes5.Reportfromthemarketingmanager6.Reportfromthesalesmanager7.Reportfromthefinancemanager8.Anyotherbusiness9.Dateofthenextmeeting10.AdjournmentTask2

WritingMiniWorkingroups.Helpyourforeignteachertomakeathree-daytravelplaninChina.Thenexplainitinclass.Remembertoincludeflights,hotels,transportandexpenses.Thefollowingsampleisprovidedforyourreference.Mini-project●Workingroups;●RefertothesampleonPage27;●

Comparedifferentairlines,hotelsandplacesofinteresttodecidewhichisthemostsuitable;●

In-classpresentation.

LanguageLabTask1Task2Task3Task4Task5LanguageLabLL-Task1Task1

Matchthewordsorphrasesontheleftwiththeirmeaningsontheright.()1.appropriate()2.range()3.individual()4.operate()5.schedule()6.challenging()7.prospect()8.reflect()9.anticipate()10.dealwith

asinglepersonorthingthepossibilitythatsomethingwillhappencorrectorsuitableforaparticulartime,situationorpurposetakeactionaboutexpectthatsomethingwillhappenandbereadyforitmakeclear;showextent;distancebetweenlimitsdifficult;needingthefulluseofone’sabilitiesandeffortsprogramortimetableforworkcausetowork;manageCGAJIHBFEDLanguageLabLL-Task2-1LanguageLabTask2

CompletethefollowingsentenceswiththewordsorphrasesfromTask1.Changetheformifnecessary.Youshouldtreatyouremployeesas

___________.2.Themanagerplannedhiswork__________forthefollowingmonth.3.Hisbehavior_________hislazyattitudetowork.4.Severalcarsareavailablewithinthisprice________.5.Yourminiskirtisnot__________forsuchaformaloccasion.individualsschedulereflectsrangeappropriateLL-Task2-26.Doyouknowhowto__________theheatingsystem?7.Thiskindofexerciseismost__________,andthereforeisagoodtestofthestudents’ability.8.Ireallydon’tknowhowto__________thesenaughtychildren.9.The__________offinishingtheworksoonareverygood.10.Hetriedto__________thequestionstheywerelikelytoaskhimattheinterview.operatechallengingdeal

withprospectsanticipateLanguageLabLL-Task3-1Task3

Completethesentencewithfollowingwordsorphrasesplussomewordsofyourown.handlebeexpectedtodependon inadditiontoavarietyof1.givingageneralintroductiontocomputers,thecoursealso.2.Ithisparents’wisheswhether

3.Youworklateif.Inadditiontoprovidespracticalexperiencedependsonhecangotocollegeornot.areexpectedtothemeetingisheldtomorrowLanguageLabLL-Task3-24.attheparty,forreasons.5.Susanisappointedtothecompany’saccountsbecause

Everyonearrivedlatesheisacarefulperson.handleavarietyofLanguageLabLL-Task4-1Task4

Rewritethefollowingsentencesafterthemodels.Model1:Theyworkveryefficiently,thusmany