国际酒店财务总监CHECKLIST

.30

SHANGRI-LAINTERNATIONALCONTROLLER'SCHECKLISTANDREPORTHOTEL

FORTHEMONTHOF ,20

COMPLETEDON:

REVIEWEDBYCONTROLLER:

ROUTEDTOGENERALMANAGER:

REVIEWEDBYGENERALMANAGER:

REVIEWEDBYREGIONALFC:

27-Apr-22 1

27-Apr-22

PAGE

3

SHANGRI-LAINTERNATIONAL

CONTROLLER’SMONTHLYCHECKLIST

HOTEL

SIGNATURE

DATE

CONTROLLER Yes No Remarks

Reviewedandapprovedallbankaccountreconciliations.

Reviewedandapprovedalldoubtfuldebtprovisionswithcreditmanagerandgeneralmanager.GMorHMattendedcreditmeetingandun-collectibledebtswerediscussed.Accountsexceedingcreditlimitswerealsodealtwith.

ReviewedcontractsandagreementsbeforetheyaresignedbytheGeneralManager.UserDHandFCsignaswitness.

ReviewedAccountsPayableAgeingAnalysisforlongoutstandingorunadjusteddebitbalancesandoverduepayments.

Accountsreceivableledgers,datasoftcopyback-upsandsupportingrecordsaregivenfireproofprotectionandaccessisrestrictedtoauthorizedpersonnel.

Donations are properly authorized inaccordancewithCompanyPolicy.

Unusedchecksuppliesareaccessibleonlytoauthorizedaccountingemployees.

UnclaimedpaychecksarereturnedpromptlytotheAccountingOffice,reviewedandreconciledquarterly.Amountsunclaimedaredisposedasperlocalregulations.

Ensuredanindependentverificationofthedistributionofpayrollchecks(orpayslips,ifdirectbank-in)isperformedonamonthlybasisfordifferentdivisions.AllDepartmentsarecoveredatleastoncea

CONTROLLER

Yes

No

Remarks

year.

10.

CorrectionsheetsandrebatevouchersbearevidenceofapprovalbyhotelfrontofficeoraccountingdepartmentexecutiveandinaccordancewiththeDelegationofAuthority.

11.

Aticklerfileorduedatecalendarhasbeenestablishedforallspecialpayments,reportsandtaxreturns.

12.

Allspecialpayments(mortgages,rents,taxes,etc.)reportsandtaxreturnshavebeenmadetimely.

13.

Reviewedandapprovedallnon-standardjournalentries.Ensuredalljournalentriesincludingrecurringjournalwereproperlyapproved.

14.

Approvedallcapitalexpenditurespriortoacquiring.Ensuredallapprovalsareobtainedifnotbudgeted.Revieweddisposaloffixedassetsandapprovedsalvagesales.CapitalizationofexpenditureconformstoHotel'sPolicy.

15.

Financialandoperatingreportswereaccuratelypreparedandsubmittedbytheduedate.

16.

ThereisaclearseparationofdutiesbetweenAccountsPayableClerk,personsigningchecksandpersonmailingcheckstovendors.

17.

ReconciliationofpayrollcomparedtolastmonthhavebeenreviewedbyFinancialController.

18

ReviewedandapprovedtheDocumentAuditReport.

19

AllBalanceSheetbalanceshavebeen/willbereviewedandappropriateactionstaken/willbetaken.

20.

Reviewedlastmonth’sListso-fSlow

MovingandObsoleteStocks

CONTROLLER Yes No Remarks

Approvedlastmonth’sFoodandBeverage

CostsReconciliations.

ReviewedandsignedPersonnelActionFormsforExpatriatesandExcommembersasperCorporatePolicyCF41.

AllrefundsofCreditBalanceshavebeenapprovedbytheFCorAFC.

TheGCReporthasbeenapprovedbytheFCorAFC.

RegulardialoguesessionswiththeA&Fteamhavebeenheld.

ReviewedandapprovedallmonthlyInventoryVariancesandcorrespondingJournalentries.

TrainingsessionshavebeenheldfortheA&FstafftocascadedownSLIMandhotelPoliciesandProcedures.

ThelastInternalAuditFindingshavebeenreviewedandcorrectiveactionsareinplace.

Aquarterlyreviewisconducted.

Reviewed checklists for the followingaccountingstaffemployees:

AssistantController

ChiefAccountant

AccountsReceivableSupervisor

AccountsPayableSupervisor

CreditManager

GeneralCashier

ChiefIncomeAuditor

Paymaster

PurchasingManager

F&BCostController

ITManager

27-Apr-22

PAGE

3

SHANGRI-LAINTERNATIONAL

CONTROLLER’SMONTHLYCHECKLIST

HOTEL

SIGNATURE

DATE

ASSISTANTCONTROLLER

Reviewed all bank reconciliationsandsubmittedtotheControllerforapproval.

Duringthepastmonthsurprisecashcountswereperformedonallhousebanksincludingfloatfundsmaintainedbyvariousdepartmentsandtheresultsrecordedandkeptonfileforbothinternalandexternalauditors.

Allchecksreceivedarestampedwitharestrictiveendorsement(ForDepositOnly)andadepositpreparedbysomeonewithoutaccesstoAccountsReceivable.

Suspenseaccounts,ifany,arereviewedmonthlyandreconciledtotheGeneralLedger.

Telephonepaystationcommissions,vendingmachinecommissionsandstewardsalesarecontrolledandrecordedmonthly.

ThemonthlyfoodandbeveragephysicalinventorieswereobservedbysomeonefromtheFinanceDivisionoradesignatedunconnectedemployee.

Monthlyinventorieswerecomparedandalllargevarianceswereinvestigatedandresolved.

Theaccountspayabletrialbalancewaspreparedandbalancedtothegeneralledgercontrol.

Yes No Remarks

9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

ASSISTANTCONTROLLER

Generalledgeraccountsarebeingreconciledmonthly.

Thetelephonebillistest-checkedtothehotelrecordsoflongdistancecallsperthecallaccountingsystem.

TheF&BSummaryandGeneralCashier'sSheetarereviewedandapproveddaily.

ProperlyexecutedreceiptsforallhousefundsareonfileandreconciledtotheGeneralLedger.

ControlisestablishedoverchargedF&Btipsandbalancedmonthly.

Travelagentcommissionsarecontrolledandpaymentmadeonacurrentbasis.

ControlisestablishedoverAdvanceDepositsandreconciliationiscompletedmonthly.

Reviewedandinitialedapprovalonalljournalentriesincludingrecurringjournalentries.

EncryptionofPayrolldiskettehasbeendonepersonally.

Reviewedvouchersforcompletenessofpurchaseorders,receivingrecord,accountdistribution,invoiceaccuracyanddepartmentalapproval.

ReviewedalljournalvoucherspertainingtoIncomeAudit,CostControl,PayrollandGeneralCashier.

IfaboveJournalVouchersarepreparedbyme,IconfirmthatIhavesenttheseJVstotheFCforreviewandapproval.

Yes No Remarks

20.

ASSISTANTCONTROLLER

Allrebatesandallowancesarebeingproperlyapproved.

Yes

No

Remarks

21.

Thelastinternalauditfindingsrelatingto

myareaofresponsibilityhavebeenreviewedandcorrectiveactionsareinplace.

Aquarterlyreviewisconducted.

27-Apr-22

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2

SHANGRI-LAINTERNATIONAL

CONTROLLER’SMONTHLYCHECKLIST

HOTEL SIGNATURE DATE

1.

2.

3.

4.

5.

6.

7.

8

9.

10.

CHIEFACCOUNTANT

ThedailyroomrevenuereporthasbeencomparedwithPMSandMICROS/INFRASYSjournaltotalswithinthelastthirtydays.

Thepriormonths’accrualentrieswere

reversedwherenecessary.

Amonth-endtrialbalancewastakenofthegeneralledgerandretainedforreference.

Themathematicalaccuracyofphysicalinventoriesisspotcheckedandinventorysheetsinitialedasverification.

ReviewedthehousekeepingvariancereportafterCIAhaschecked.

Varianceswereresearchedandresolved.

Permanentfoliosarerevieweddailyanddiscrepanciesresolved.

ReconciledallbankaccountsforthemonthandsubmittedtoAssistantFinancialController.

Thereceiptedbankdepositslipsaretallieddailywiththeactualcashreceiptsrecorded.

SuspenseAccounts,ifany,arereconciledtotheGeneralLedger.

ReviewedtheF&BSummaryandGeneral

Cashier’sSheetdaily.

Yes No Remarks

11.

12.

13.

14.

15.

16.

17.

CHIEFACCOUNTANT

UpdatedFARegisterforadditionsanddisposals.TheFAregistertotalsagreewiththeGLtotals.

BalanceSheetscheduleshavebeen/willbe

preparedforFC’sreview.

Allgovernmentdueshavebeenpaidonorbeforeduedate.

Allsubsidiaryledgeraccountshavebeenreconciledtotheirrespectivegeneralledger.

Asimultaneouscashcountofallstaffwithcashfloatswaslastperformedon

CheckedalljournalvoucherspertainingtoIncomeAudit,CostControl,PayrollandGeneralCashier.

IfaboveJournalVouchersarepreparedbyme,IconfirmthattheseJVshavebeensenttotheAFCforchecking.

Thelastinternalauditfindingsrelatingtomyareaofresponsibilityhavebeenreviewedandcorrectiveactionsareinplace.

Aquarterlyreviewisconducted.

Yes No Remarks

27-Apr-22

PAGE

2

SHANGRI-LAINTERNATIONALHOTEL

CONTROLLER’SMONTHLYCHECKLIST

HOTEL

SIGNATURE

DATE

ACCTSRECEIVABLESUPERVISOR

Anaccurateageingofallaccountshasbeencompletedandreconciledtothegeneralledgercontrolaccounts.

Roomaccounts,creditcardchargesandgroupbusinessaccountsarebilledinaccordancewithHotelPolicy.

Creditbalancesarereviewedmonthlyand"unappliedandunabletoreturn"itemsaretreatedinaccordancewithHotelPolicy.

Theun-identifiedcashaccountsarereviewedmonthlyandadjustmentsmade.

Houseaccountsareclearedmonthlyandchargedtoexpenseasrequired.

Postingstodetailaccountsarebalancedtothecontrolaccountdaily.PostingofCreditCardpaymenthasbeenappliedindividuallybasedondatesubmissionandincompliancewithPolicyCF55.

Allrebatesandallowancesarebeingproperlyapproved.

StatementsorInvoicesaresentoutwithinthespecifiedtimeasperpolicy(within3workingdays).

ExceptionshavebeenhighlightedtotheAFC.

Yes No Remarks

Yes

No

Remarks

9.

ACCTSRECEIVABLESUPERVISOR

Allshop-tenantsarebilledmonthly.

10.

Allaccountshavebeenassignedindividual

ARAccountsandnoamountsareparkedinPendingAccounts.

11.

TACommissionprocessinghasbeen

reviewedandverifiedonDueDates.MaterialcommissionpaymentshavebeenbroughttotheattentionoftheFC.

12.

Thelastinternalauditfindingsrelatingtomy

areaofresponsibilityhavebeenreviewedandcorrectiveactionsareinplace.

Aquarterlyreviewisconducted.

27-Apr-22

PAGE

3

SHANGRI-LAINTERNATIONAL

CONTROLLER’SMONTHLYCHECKLIST

HOTEL

SIGNATURE

DATE

ACCOUNTSPAYABLESUPERVISOR

Vendor'sstatementsarereconciledtoaccountspayable.(Ifselectivedone,statecriteria).

Voidchecksareeffectivelycancelledtopreventre-useandareretainedandfiled.

Allinvoicesbearevidence(astamp)ofhavingbeencheckedforaccuracyofprice,extensionsandfootings.

AllinvoicesbearevidenceofDepartmentHeadorDivisionHeadapproval.

Allitemsprocessedbyaccountingarehandledonatimelybasistotakeadvantageofalldiscounts.

Vouchersandinvoicesarestampedpaidorperforatedbeforetheyarefiledtopreventre-use.

Chequerequisitionsreceivedarecompletedininkandincludethefollowing:

Date

Payableto

Reasonforissuingcheque

Accounttobecharged

Requestedby

Approvedby

Originalinvoicesarethebasisforpayment.

Vouchersorinvoicesshowproperaccountdistribution.

Yes No Remarks

10.

ACCOUNTSPAYABLESUPERVISOR

Theaccountspayabletrialbalancewaspreparedandbalancedtothegeneralledgercontrol.

Yes No Remarks

Theaccountspayableageinganalysishasbeenpreparedandunpaidoverdueaccounts

arehighlightedandexplainedfortheFC’s

review.

ForhotelswithAP/IMSinterface,theVendorMasterinWinAcandIMShasbeenreconciled.

Debitbalanceshavebeenrecoveredonatimelybasis.

Paymentshavebeenmadepromptlytotakeadvantageofthecashdiscountswhereverapplicableandagreedwiththevendorsconcerned.

AcompletelistofGIRO/Autopayinstructionsismaintainedandupdatedeverymonthandsuchautopayinstructionsarepromptlycancelledtoavoidover-payment.

Alistofmonthlypaymentssuchasleasesandrentals,annualmaintenanceservicecontractsandotherregularpaymentsaremaintainedandupdatedonamonthlybasis.

CopiesofoutstandingPurchaseOrderswiththeAPsectionhavebeencountercheckedandverifiedwiththoseoutstandingwithReceivingandPurchasedepartmentstoavoiddiscrepancies.

OutstandinginvoicesforwhichnoliabilityhasyetbeencreatedforwhateverreasonshavebeenbroughttotheattentionoftheChiefAccountantand/ortheAFC.

Yes

No

Remarks

19.

ACCOUNTSPAYABLESUPERVISOR

Thelastinternalauditfindingsrelatingtomyareaofresponsibilityhavebeenreviewedandcorrectiveactionsareinplace.

Aquarterlyreviewisconducted.

27-Apr-22

PAGE

2

SHANGRI-LAINTERNATIONAL

CONTROLLER’SMONTHLYCHECKLIST

HOTEL

SIGNATURE

DATE

CREDITMANAGER

Sixty,ninetyandonehundredtwentydays’

creditlettershavebeenmailed.

ThehighbalancesreporthasbeenreviewedonadailybasisandconcernedaccountshighlightedtoFC.OnweekendsandPHs,thesereportsarereviewedbytheDutyManager.TheReportonAccountsexceeding$ havebeensenttotheFCdaily.

TheReportonAccountsexceeding$ havebeensenttotheGMdaily.

Creditstatusofupcomingconventionandbanquetfunctionshavebeenperformedorrejectionnoted.Aticklerfileisbeingmaintainedtomonitordeposits&advancepaymentsreceivable.

Sixty,NinetyandonehundredtwentydayaccountshavebeenreviewedwiththeFCandtheCreditCommittee.

AccountstobewrittenofforprovidedforhavebeensummarizedandapprovedbytheFCandGeneralManagerand/orPIC.

TheFChasbeeninformedofeveryreturnedcheck.

Allcreditcorrespondenceandaccountinquirieswereansweredwithin48hours.

Yes No Remarks

8.

CREDITMANAGER

CreditManagerwillensureCreditMeetingminutescontainsspecificcommentonbalancesabovecreditlimitswhichmusthaveGMandFCapproval.

Yes

No

Remarks

CreditMeetingminuteshavespecifically

addressedPendingorSuspenseAccountsinARorFrontOffice.

9.

Thelastinternalauditfindingsrelatingtomy

areaofresponsibilityhavebeenreviewedandcorrectiveactionsareinplace.

Aquarterlyreviewisconducted.

27-Apr-22

PAGE

2

SHANGRI-LAINTERNATIONAL

CONTROLLER’SMONTHLYCHECKLIST

HOTEL

SIGNATURE

DATE

GENERALCASHIER

Cashreceiptsaredepositedinthebankonthefirstbankingdayfollowingreceipt.

BankPay-inSlipisattachedtoeveryGCRpriortobeingapprovedbyAFC/FC.

OverandshortrecordsaremaintainedforeachcashierandsuchrecordsshowevidenceofreviewbytheFCorAFC.

Pettycashvouchersarebeingexaminedforinitialsorsignatureapprovingdisbursement,signatureofindividualreceivingcashandaresupportedbyareceiptorinvoiceforservicesrenderedorgoodsreceived.SuchreceiptorinvoiceisimmediatelystampedPAIDuponreimbursement.

Cashturn-inenvelopesaredepositedinalockedcompartmentaccessibletotheGeneralCashierandsuchremittancesarebeingwitnessedonalogsheetwhendepositedinthedropbox.

AwitnessispresenttoattestandinitialtheexactnumberofenvelopesremovedfromthedepositoryandaccompanytheGeneralCashierfromthepointofpick-uptotheGeneralCashier'soffice.

TheGeneralCashierhousefund,forwhichIamresponsible,isinbalanceandalogretainedforreference.

Yes No Remarks

Yes

No

Remarks

7.

GENERALCASHIER

HouseFundsReceiptsareupdatedandhavebeenreconciledtotheListasatlastmonthend.

8.

AllIOUs,ifany,havebeenclearedwithin2

workingdays,

9.

Thelastinternalauditfindingsrelatingtomy

areaofresponsibilityhavebeenreviewedandcorrectiveactionsareinplace.

Aquarterlyreviewisconducted.

27-Apr-22

PAGE

3

SHANGRI-LAINTERNATIONALCONTROLLER’SMONTHLYCHECKLIST

HOTEL

SIGNATURE

DATE

CHIEFINCOMEAUDITOR

Allmissingguestchecksareinvestigatedandfollowedupdailywithnotificationtodepartmentheadsforappropriateaction.

Allunusedguestchecksandpre-numberedvouchersaresecurelystoredandissuedtoservicestaffinnumericalsequence.

StaffandpromotionchecksareisolatedfromrevenuedailyandsenttotheAccountingOfficeforprocessing.Thehotel’spolicyonMaisonCheckscontrolisbeingobserved.

Voidedand"Skipper"guestchecksindicateevidenceofoutletmanagerapproval.CorporatePolicyCF54isadheredto

Functionordersarebeingcheckeddailytoensurethatallbanquetrevenueshavebeenbilled.

MonthlyIncomeAuditmeetingsarebeingconductedandminutescirculatedtoGMandExcomtohighlightissues.

Allpaid-outs,rebatesandallowancesarebeingproperlyapprovedinaccordancewiththehotel’sDelegationofAuthority.

Yes No Remarks

8.

9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

CHIEFINCOMEAUDITOR

Upsellingincentivesarecheckedtoensurecorrectcomputationandsupportedbyadequatedocuments.

Norepetitiveclaimsaremade.

Thehousekeepingvariancereportischeckeddailytoensurevariancesareresearchedandresolved.

Thelastmysteryshoppingwasconductedon

.

Areasauditedduringthemonthare:-a)

b)

c)

ThecontrolproceduresregardingthesaleandusageofF&BLoyaltyCards,ifany,arecheckedandinorder.

TheRoomRateVarianceReportisrevieweddailyandreasonsfordiscrepanciesobtained.TheReportisthensenttotheChiefAccountantforfurtherreview.

Havereviewedsafedepositprocedureswithinlastthreemonths.

TheLostandFoundprocedureshavebeenreviewedwithinthelastthreemonths.

Guestbaggageleftforstorageisproperlytagged,controlledbyalogandkeptinalockedstoreroom.

Permanentfoliosarerevieweddailyanddiscrepanciesresolved.

OverandshortrecordsaremaintainedforeachcashierandsuchrecordsshowevidenceofreviewbytheFCorAFC.

Yes No Remarks

19.

CHIEFINCOMEAUDITOR

Allvaluevouchersincludinggiftvouchershavebeenmonitoredandproperlycontrolled.

Yes

No

Remarks

20.

Thelastinternalauditfindingsrelatingtomy

areaofresponsibilityhavebeenreviewedandcorrectiveactionsareinplace.

Aquarterlyreviewisconducted.

27-Apr-22

PAGE

2

SHANGRI-LAINTERNATIONAL

CONTROLLER’SMONTHLYCHECKLIST

HOTEL

SIGNATURE

DATE

PAYMASTER

Recordsfornewemployeesarecompletedbeforetheirfirstpayisdistributed.

Overtimepayisapprovedbyproperauthorizedsupervisors.

UnlessstatedinUnionCollectiveAgreements,allpayrolladvancesareapprovedbytheGeneralManagerandFinancialControllerandconformtotheHotel'sPolicyinthisregard.

Alldocumentswhichformthebasisofpayrollpaymentshavebeenapprovedbythethedepartmentheadbeforeinput.

SufficientvacationaccrualtocoverallearnedvacationsismaintainedintheGeneralLedger.

AllalteredtimerecordsreflectingdeletionsandadjustmentshavebeenreferredtotheControllerforreviewandaction.

Allemployeeshavebeenpaidstraighttimeandovertimeinaccordancewithtimerecorded.

Havenotwithheld,duringanypayperiod,overtimedueasrecordedbasedoninstructionsfromadepartmentheadorsupervisor.

Yes No Remarks

9.

10.

11.

12.

13.

14.

15.

16.

17.

PAYMASTER

Alladditions,terminations,promotionsandovertimedueasrecordedarebasedonproperlyapproveddocuments.

Allpayrolljournalsaredepartmentallysegregatedforpropersalaryallocation.

EncryptionofpayrollhasbeenperformedbytheAFCorFC.

AmonthlyreconciliationbetweenthismonthandthepreviousmonthisdoneinrespectofheadcountandpayrollandsubmittedtotheFinancialController.

Unclaimedpayrollhavebeendealtwithinaccordancewithlocallaws.

ThepayrolljournalhasbeenapprovedbytheAFCorFC

Whereverapplicable,IncomeTaxpaymentsoraccrualsrelatingtheretohavebeenprovidedinrespectofexpatriateorlocalemployeesinrespectofwhomthehotelisliableforpayment.

TaxcomputationsarecomputedbasedonprovisionscontainedinthelatestversionoftheIncomeTaxactandtherulesmadethereunderasapplicablefromtimetotime.

Thelastinternalauditfindingsrelatingtomyareaofresponsibilityhavebeenreviewedandcorrectiveactionsareinplace.

Aquarterlyreviewisconducted.

Yes No Remarks

27-Apr-22

PAGE

2

SHANGRI-LAINTERNATIONAL

CONTROLLER’SMONTHLYCHECKLIST

HOTEL

SIGNATURE

DATE

PURCHASINGMANAGER

Purchaseordersarepre-numbered,theirissuanceiscontrolledandtheyarepreparedonthebasisofpurchaserequisitionsapprovedinaccordancewiththehotle’sDelegationofAuthority.

Competitivequotationsarereceivedandretainedonfilefromvendorsonallfood,staples,meat,vegetablepurchasesandbeveragespurchases.

SealedtendersareopenedinthepresenceofrepresentativesfromCostControl,F&B,Kitchen,AccountingandPurchasing,whererelevant.

Atleast3quoteshavebeenobtainedforpurchasesabove$.AnydeviationfromthisrulehasbeenjustifiedinwritingonthePurchaseRequisition.

ApurchasepricecomparisonsheetshowingvariancesfromthelastContractforfoodandbeverageispreparedandroutedtotheFoodand Beverage cost controller,ExecutiveChefandFCforreview.

4 ThePriceVarianceReportisgenerateddailyandroutedtotheF&BCostController,Executive Chef and FC for review.Variancesabove5%havebeenexplained.

Yes No Remarks

PURCHASINGMANAGER

Yes

No

Remarks

5.

We

have on

file updated business

registrationandhygienecertificatesofall

suppliers,whereapplicable.

6.

ThequotationHistoryModuleisupdated

andanaudittrailavailable.

7.

GroupPurchasingContractsandPreferred

SupplierAgreementsarefollowedtothefullestextentpossible.

8.

OutstandingPOsarereviewedmonthlyand

actionstaken.

9.

Thelastinternalauditfindingsrelatingtomy

areaofresponsibilityhavebeenreviewedandcorrectiveactionsareinplace.

Aquarterlyreviewisconducted.

27-Apr-22

PAGE

3

SHANGRI-LAINTERNATIONAL

CONTROLLER’SMONTHLYCHECKLIST

HOTEL

SIGNATURE

DATE

F&BCOSTCONTROLLER

MarketSurveyshavebeenregularlyconductedanddocumented.InformationgatheredduringthesesurveyshavebeensharedwiththePurchasingManager,ExecutiveChefandFinancialController.

Receivingreports,packingslipsorinvoicesshowevidencethatmerchandisereceivedhasbeeninspected,countedandweighed.

FoodandbeverageinvoicesareproperlylistedandroutedtoAccountsPayable.

Storeroomissuesarecontrolledbymeansofstoreroomrequisitionssignedbyauthorizedpersonnel.

Foodandbeveragestoreroomsarelockedwhennotattendedandstore-roomkeysandaccessiscontrolled.

AphysicalinventoryofallfoodandbeverageitemsistakenmonthlybydesignatedindividualsandmonitoredbyAccountingpersonnel.

After-hoursdeliveriesarecheckedbySecurity,loggedandfollowed-upthenextdaybytheF&BCostcontroller.ThelistiscirculatedtotheExecutiveChef,DirectorofF&BandFinancialControllermonthly.

Yes No Remarks

8.

9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

F&BCOSTCONTROLLER

BuffetCosting,YieldTestsandPortionControltestshavebeenconductedinthelast3months.

Open-KeySalesareanalysedandsubmittedtotheExecutiveChefandDirectorofF&Bfortheirreview.

TheF&BCostBoardhasbeenupdatedonthebasisofinter-kitchentransfers.

ReceivingRecordsandStoresRequisitionshavebeenpostedonadailybasisintotheFidelioIMSSystem.

ReceivingRecordswithoutPurchaseOrdersarehighlightedtotheF&BCostControllerdaily.

TheOrderDeviationsReportandtheCorrectionLoghavebeenreviewedonadailybasis.

AllfueldeliveriesarewitnessedbytheReceivingdepartmentandReceivingRecordsacknowledged.

Deliveriesby-passingReceivingarereviewedonadailybasis

InterKitchenandInterBarTransfersarepreparedandpostedonadailybasis

TheOpenKeySalesAnalysisisreviewedonamonthlybasisandcorrectiveactiontakeninconsultationwiththeF&BOperation.

BarSpotChecksareconductedonaregularbasisperSLIMF&Bguidelinesandvariancesanalysed

HighValueConsumptionAnalysisispreparedandreviewedeachmonth.

Yes No Remarks

Yes

No

Remarks

20.

F&BCOSTCONTROLLER

Slowandnon-movinginventorylistshavebeenanalysedandactionstodepletesuchstockhavebeensuggestedtovarioususerdepartment,asfaraspossible.

21.

Variancesbetweenbookbalancesand

physicalinventory,ifany,inrespectofallcategoriesofstoreshavebeendulyanalysedandspecificapprovalsobtainedfromtheFCforwrite-off/adjustment.

22.

Thelastinternalauditfindingsrelatingtomy

areaofresponsibilityhavebeenreviewedandcorrectiveactionsareinplace.

Aquarterlyreviewisconducted.

27-Apr-22

PAGE

4

SHANGRI-LAINTERNATIONAL

CONTROLLER’SMONTHLYCHECKLIST

HOTEL

SIGNATURE

DATE

ITMANAGER

Thelatestversionsofthesoftwarepackagesareloadedandinuse,afterpropertesting.

Areviewsessionwiththeuserdepartmentswasheldtoidentifyproblemsandenhancementsrequired.

Adetailedlistofproblems,bugsandenhancementrequestsissenttothevendorsconcerned,withcopiestoSLIM.

Allperiodicsoftwareanddatamaintenancetasks,vizre-orgs,reindexing,etchavebeencompleted.

Adequateback-ups(on-siteandoff-site)havebeentakenonaregularbasis.

Preventivemaintenanceprocedureshavebeenfollowed.Thevendorshavedonetheroutinemaintenanceserviceasperschedule.

Criticalhardwareandsoftwarearecoveredbyadequateandupdatedmaintenancecontracts,excludingnon-criticalPCsforwhichnomaintenance