Lesson Five Job Application 工作申请书写作

1、Lesson Five Job Application南京人口管理干部学院 外语系 杨丽Function of application?Illegal Information to ignore on a job applicationHeight, weightAge, sexMarital statusSize of your familyReligion, politicsBirthplaceRace or national originHandicapsArrests or convictionsMilitary dischargePity: applies to western cu

2、lture only! Outline1. resume2. a cover letter3. curriculum vitae1. Resume1.1 Role of the Resume1.2 Types of Resumes1.3 Resume Formats1.4 Resume Sections1.5 Sample Resumes1.6 Miscellaneous Tips1.7 Miscellaneous Tilts1.1 What is a Resume?A marketing tool Your first tool for building a careerThe first

3、impression a prospective employer has of youA selling tool that allows you to highlight to an employer how you can contribute to the companyRequest for an interviewPurpose of the resume is to get you an interviewMust capture the readers interest and attentionMust convince the employer that you have

4、the ability to fill their positionYour “big pictureA snapshot of what you believe are your most important experiences and qualifications1.2 Types of ResumesA Paper/PDF ResumeA printed resume for use at job fairs, conferences, Should be clean, concise, professional, and pleasing to the eyeUse bullets

5、, bolding, and indentationTake this resume with you on job interviews, career breakfasts, An Electronic ResumeA plain text resume for on-line submissionTypically must conform to employer specificationsUse left-justified and space indented formattingIf desired, use “+, “*, and “0 to represent bullets

6、An HTML ResumeTypically includes links to homepage, images, Avoid this type of resumeMost people dont want an employer walking around in their homepage1.3 Resume Formats - ChronologicalHighlight your work experience in reverse chronological order Be sure to not leave gapsThe most widely used format

7、for working professionalsCut off1.3 Resume Formats - FunctionalHighlight specific skills for which the market has high demandSeldom used by new graduatesFrequently used to change jobs or careersAgain, cut off1.3 Resume Formats - CombinationalHighlight specific work experienceHighlight marketable ski

8、llsUse reverse chronological orderThe best resume style for most college studentsI would prefer bullets1.3 The Silver Bullet (a simple guaranteed solution for a difficult problem)What Is Your “Story?What slant can you take on your resume?Do you want to emphasize internship experience?Do you want to

9、emphasize work experience?Do you want to emphasize course work?Do you want to emphasize project experience?Do you want to emphasize research experience?Do you want to emphasize personal traits?What is unique or interesting about your college experience?My RecommendationIf you have an interesting int

10、ernship emphasize it if not get one!Most science or engineering graduates have interesting project experienceBuild on your liberal arts education!Demonstrate leadership, communication, cultural awareness1.4 Standard Resume Sections1.4.1 Header1.4.2 Objective1.4.3 Education1.4.4 Honors/Activities1.4.

11、5 Work Experience1.4.6 Relevant Courses1.4.7 Skills1.4.8 ProjectsMove toward bottomI prefer other order1.4.1 The Header SectionThe first line should be your nameLarger than the largest font used in bodyAvoid using decorative fontsDont use black or gray shaded backgroundsExclude titles Mr., Mrs., Ms.

12、, Include contact addressPermanent addressCurrent addressInclude your email addressUse your regular email address Dont use “Include your phone numberChange the message machine to be appropriate, if there is one1.4.2 The Objective SectionConsidered optional but I strongly suggest including itMake sta

13、tement clear, concise, and to the pointBad: “I want to get a jobWeak: “To attain an internship in the computer industry.Good: “To attain an internship in the computer industry working with database or network security.Avoid being overly specific to single company“To attain a position at 3M Pharmaceu

14、ticals working on I prefer objectives from the companys perspective“To attain a web application programming position where knowledge of Java and the Struts framework will add value the overall development process. 1.4.4 The Honors/Activities SectionShould only contain honors and awards earned during

15、 your time in collegeYou can include academic or extracurricular itemsI prefer only academic or service-related itemsInclude a brief description if not self-evident from title“Award given to top performer on the capstone examDont include hobbies or activities not related to the job or your storyGood

16、 to include leadership positions in job-related organizationsGood to list membership in job-related organizationsDont include volunteer work unless there is a direct and positive link with the job or your storyThis section should scream “I am a leader1.4.5 The Work Experience SectionDedicated to mos

17、t recent and relevant employmentFormatEmployer and location on the first lineDont need name of supervisor, complete address, or contact informationPosition and time-span on the second lineUse only year, not month and year (avoids time gaps)Each position should have at least two bulletsExplain role a

18、nd contributionsDont emphasize duties but rather emphasize outcomes“Increased efficiency of by 20%“Improved user navigation experience on Descriptions should be consistent in wordingWatch the tenseCurrent job uses present tenseFormer jobs use past tense Employers wantproblem solvers1.4.6 The Relevan

19、t Courses SectionThe keyword is relevant coursesDont include Foundations of ComputingDont include Algorithms and Data StructuresFocus on courses the are either unique or would normally be considered electiveComputer SecurityComputer GraphicsArtificial IntelligenceComputer NetworksDatabase SystemsDat

20、a MiningEmployers will assume you have had the rest1.4.7 The Skills SectionThis is where you emphasize your technical skillsProgramming LanguagesPut in order of familiarityCan use “Exposure to: as the only modifier if you wishPlatformsNice to list Windows and LinuxPackagesEclipse, Oracle 9i, MS SQL

21、Server, ClearCase, Rational Rose, We make a concerted effort to use “real products so make a concerted effort to list themDevelopment MethodologiesRational Unified Process, Extreme Programming, Agile Development1.4.8 The Projects SectionUsed correctly, this section can set you apart from other new g

22、raduatesMost new grads dont get the opportunity to use this sectionShow any lengthy, impressive, or relevant projects to which you have made real contributionEach project should have at least two bullets (focus on outcomes)“Market Basket Analysis SystemDesigned and implemented a Java application for

23、 predicting future purchases based on a probabilistic analysis of past purchase recordsDeployed system as a web service using XML and SOAP and an Oracle database on the backendUsed synchronized threads to increase overall throughput of the system to handle up to 50 client requests per second1.5 Samp

24、le (1)Good1.5 Sample(2)Good1.5 Sample (3)BadExamples (4)Bad1.6 Miscellaneous Tips (1)Use action words in your descriptions1.6 Miscellaneous Tips (2)Act like a professionalAvoid cutesy or inappropriate graphics, images, formats, One page onlyYou are a fresh graduate, dont assume that the onerule does

25、nt apply to you!Stick to the truthDont sprinkle buzzwords in that you really dont understandIt speaks volumes about your character when you cant explain your own resumeFocus on achievements and resultsLaundry lists of duties are not impressive1.6 Miscellaneous Tips (3)Use easy-to-read languageWinsto

26、n Churchill - “Use short, old words.Get the words and punctuation correctErrors and “broken English are the kiss of deathFollow the instructionsIf the company asks for specific information, then give it to themFollow upIf you said you would call, then callMaintain a consistent writing styleAvoid “To

27、 apply then “Applying Avoid the use of “I or “my1.7 Miscellaneous Tilts (1)USE ALL CAPITAL LETTERSMuch harder to readAvoid white spaceUse white space (not borders) to break sections apartInclude a picture of yourselfYoure not THAT good looking!Use several fonts to catch their attentionCreates a “ran

28、som note敲诈信 effectPrint your resume on “day glow paperBe professionalIllogical Order UseResume is a story put most interesting parts at the beginningWould you hirethis guy?Print your resume on “day glow paperHow about him?1.7 Miscellaneous Tilts (2)Focus on you and your needsEmployers have better th

29、ings to do than hear about youThey want to know “what can you do for meUse templates to construct your resumeGive cookie-cutter lookLacks flexibility to your “silver bulletUse superlatives to emphasis your workGreat performance as Stick to the facts and figures not an evaluation of yourselfUse long

30、flowing sentencesShort and to the pointSentence fragments are fine if they are understandable BUT NOT IN THE COVER LETTER!1.7 Dont Make These Famous Mistakes“Education: Curses in liberal arts, curses in computer science, curses in accounting“Personal: Married, 1992 Chevrolet“Proven ability to track

31、down and correct erors.“Disposed of $2.5 billion in assets“Accomplishments: Oversight of entire departmentCover Letter: “Thank you for your consideration. I hope to hear from you shorty!2. Cover Letter (1)Why do I need to write a cover letter?Use the cover letter to focus attention on elements of yo

32、ur background that are particularly relevant to the companyLetter acts as your verbal introduction to the employerSend it to a person, not a placeAvoid “To Whom It May Concern,Worst case “Dear Recruiter:First sentence should tell why you are writing“I am writing in regard to your posting listed on “

33、Dr. Wagner at UW Eau Claire suggested that I “As you may recall, I spoke with you briefly at If unsolicited, indicate why you are interested in the company2. Cover Letter (2)Highlight your skillsUse two to three paragraphs to given in-depth description of your selling pointsEach paragraph should sta

34、nd alone (could be moved to different location in text)Close with a promise of actionIf possible, indicating that you will be contacting them in the near future to set up a mutually acceptable meeting time or to further discuss your qualificationsNice if you can say “during my Winter Break, between

35、December 28 and January 12, I will be in your Minneapolis. I will contact your office when I arrive to arrange a possible meeting time2. Cover Letter (3)Move 1. Introduce identityMove 2. State general purposeMove 3. Establish connectionsMove 4. State specific purposeMove 6. introduce expertiseMove 7

36、. Promise contributionMove 8. Enclose resumeMove 9. Summarize relevant qualifications3. Curriculum Vitae3.1 Origin of CV3.2 Differences between CV and resume3.3 Format of CV3.1 Origin of CVThe term “curriculum vitae comes from the Latin Curriculum (course) and Vitae (life): The course of ones life.

37、It is vitae (not vita) because life in the phrase course of life . is in the genitive singular - Eric Daniels, CVtips 3.2 Differences: CV & resumeA Curriculum Vitae (CV) resembles a resume in many ways, but is more specifically focused on academic achievements. A CV summarizes educational and academ

38、ic history, and may include details about teaching experience, publications (books, articles, research papers, unpublished manuscripts, or book chapters), and academic honors and awards. Use a CV rather than a resume for teaching or research opportunities, applying for fellowships or for further aca

39、demic training. Some research positions in industry may also prefer a CV rather than a resume CVs are frequently longer than resumes, since the emphasis is on completeness rather than brevity.3.3 Format of CV (typical organization)3.3.1 Name and Address 3.3.2 Education 3.3.3 Dissertation 3.3.4 Fello

40、wships and Awards 3.3.5 Prepared to Teach or Areas of Research Interest or Areas of Specialization or Areas of Competence/ Expertise or Principal Research and Teaching Interests 3.3.6 Teaching Experience 3.3.7 Research Experience 3.3.8 Publications and Presentations 3.3.9 Works in Progress 3.3.10 Re

41、lated Professional Experience 3.3.11 Languages 3.3.12 Other 3.3.13 References 3.3.14 Dissertation Abstract 3.3.5 Fields of Interest or Teaching Competencies CVs may begin with a short section specifying Fields of Interest or Teaching Competencies (instead of a statement of Professional Objective wit

42、h which resumes may begin). If you do include this optional section, make your categories as broad as possible to cover a variety of potential opportunities but dont be so broad that you appear unfocused. 3.3.6& 3.3.7 Teaching and Research ExperienceOn a CV it is appropriate to describe both teachin

43、g and research experience in detail (on a resume this is usually not appropriate). If applying for a position that primarily involves research, describe research experience first; if the reverse is true, put teaching experience first. 3.3.10 Work ExperienceWork experience not directly relevant to re

44、search/ teaching/ academic opportunities should be omitted or described only briefly on a CV. 3.3.12 OtherThis may include miscellaneous personal information such as membership in professional or scholarly associations, travel or study abroad, or personal interests. Include only if you feel that some aspects of your personal history may be relevant and of potential interest to your readers. 3.3.13 References (1)If you list references, provide title, university affiliation, and phone number, and email address 3.3.13 References (2)Prepare a separate r