IEEE_投稿中心详细介绍ppt课件

1、Page 1Using Manuscript CentralThe Only People who Enjoy Change are Babies with Wet DiapersPage 2Why Adopt Manuscript Central? Peer review process needs stronger focus Discipline Structure - Uniformity Improve overall timeliness improvements to meet TAB requirements Average submission to first decisi

2、on 90 days(gradually reducing to 60 days by 2012) Average submission to publication 1100) Variety of selection techniques Search by area of expertise using key words Search for authors of similar papers Search by name, e-mail address, institution, academic credentials, etc Search by committee name (

3、where set up by the committee) Input name and e-mail address of someone not in data base Return shows suggested reviewer loading and historical m- and r- scores AE must also specify number of reviews required before a decision can be taken IEEE requires at least TWO INDEPENDENT REVIEWERSAE should no

4、t review papers for which they are responsible for review management Time required to complete identify reviewers and assign review responsibility Varies with search complexity typically 2 3 minutes AE can see reviewer workload; reviewer scoring history; historical reviewer evaluation MSC automatica

5、lly communicates assignment to reviewerManuscript Central WorkflowConcern - Select only minimum number of reviewers: Potential timing issue Select more than minimum number of reviewers: Potential people issue Page 40Reviewer Selection (by AE) Various database search strategies Quick search by last n

6、ame or e-mail address Related papers authors of papers with similar key words Auto-suggest search for reviewers with similar personal key words Advanced search comprehensive search of database Some reviewers designate committee affiliation as a key word Authors will be “blinded” Search results indic

7、ate Number of review assignments currently and in past 12 months Date of last completed review Historical average review score Historical average AE assessment of review quality Click box to select reviewer Then click AddPage 41Reviewer Selection (by AE) IEEE requires minimum of two (2) reviewers ma

8、y opt for more After selection, click Invite to trigger invitation e-mail Click Save and Send in popup windows to send e-mailsPage 42Step 5: Complete the reviewdone by Reviewers Reviewers read the manuscript in Manuscript Central Available as an HTML web page; may also download a pdf for off-line re

9、view Reviewer must complete nine multiple-choice questions reviewers subjective opinion of the paper answers determine numerical (m) score Reviewer must choose one of four specific recommendationsq Accept for Transactions with or without commentsq Accept for Magazine with or without commentsq Return

10、 to author for revision and resubmission for further reviewq Reject Reviewer may offer anonymous comments for the author Can attach extended document use caution to retain anonymity Reviewer may offer confidential comments to the AE Time required to complete a review Varies with manuscript Mechanics

11、 of conveying review conclusions to AE completed on-lineManuscript Central WorkflowPage 43Review Example Header identifies paper, author, committee, keywords M-score visible only after review has been submittedPage 44Typical Multiple Choice Question Questions from the traditional IAS Technical Paper

12、 Review form Questions assess important attributes of the manuscript Reviewers see “click boxes” with intermediate options Completed review indicates reviewers assessmentPage 45Reviewer Recommendations Options designed to make recommendation unequivocalPage 46Opportunity for Reviewer Comments Confid

13、ential comments to Editor not shared with author Comments to the Author automatically appended to author notification e-mail Attached file most useful for “revise and resubmit” option Text file Annotated manuscript pdf Page 47Step 6: Recommend disposition done by Associate Editor MSC notifies AE whe

14、n the required minimum number of reviews have been submitted AE examines recommendations from the reviewers and develops a final decisionq Accept as written for Transactionsq Accept as written for Magazineq Return to author for revision and resubmission for further reviewq Reject MSC automatically n

15、otifies Technical Committee PRC when the AE decision has been made Time required to make the decision Typically 1 minute or less AE also rates each reviewer on timeliness and review qualityManuscript Central WorkflowPage 48AE Recommendation AE sees summary of Reviewers Inputs Chooses one of four rec

16、ommendations May provide additional comments Confidential seen only by TCPRC Other appended to author notification Page 49Step 7: Final Decisiondone by Papers Review Chair TCPRC decision is FINAL no longer require endorsement by Department Vice-Chair TCPRC may endorse or over-rule AE decision, but t

17、he choices are always:q Accept for Transactions (with or without comments)q Accept for Magazine (with or without comments)q Return to author for revision and resubmissionq Reject Once the TCPRC decision is made, Manuscript Central generates an e-mail informing the author. For accepted papers, the ap

18、propriate EiC is also automatically notified Requiring a separate TCPRC step allows for procedural variations between committees Time required to make the decision Typically 1 minute or lessManuscript Central WorkflowPage 50TCPRC Decision TCPRC decision is final Four options May provide additional c

19、omments Confidential seen only by TCPRC Other appended to author notification E-mail template is appropriate to the decision E-mail provides next step instructions to authorPage 51The “Revise and Resubmit Decision” implied promise of acceptance if the changes are made authors have 90 days to submit

20、the revised manuscript too long? revised manuscript retains original tracking ID, but with a revision suffixShades of Gray Reviewers comments to author are always attached to the decision If the decision is “Accept for publication”, suggested changes are voluntary If the decision is “Revise and Resu

21、bmit”, changes are mandatory and author must submit revised manuscript with changes To be useful to author, suggested changes should be explicit and detailed TCPRC has choices on “Revise and Resubmit” decisions Evaluate authors changes and make immediate decision to approve for publication Return to

22、 AE (and reviewers) for further evaluationBasic concept: four simple (unequivocal) choicesOptions: greater complexity where appropriatePage 52Remindering (aka “Autonag”) Every action has an associated deadline Manuscript Central generates automatic reminders In advance of each deadline At the deadli

23、ne When actions are past due When actions are past-due, the individual who requested/initiated the action receives a notice Manuscript Central WorkflowIf You Dont Have a Deadline - - - You Can Never Be Late!Deadlines: Administrative responses: 14 days Completion of review: 30 days Resubmission of re

24、vised m/s: 90 days Post-conference resubmission: 180 days after returnPage 53Manuscript Central WorkflowTypical First Decision: 14 40 weeksPage 54Custom Reports Manuscript Central Workflow IEEE Periodical Performance Summary Part of the periodic TAB audit Society-level statistics Special IAS version

25、 Report data by individual committee OpDept Chairs must include in their quarterly ExBoard reportNote latencyPage 55 Reviewer Listing Designed to create the annual reviewer listing for the March issue of Transactions List of individuals who submitted a review during previous year by committee Commit

26、tee Report Data selectable by committee Exportable as a csv file can be read into a spreadsheet (Excel) Intended to be a starting point for the Committee prize paper selection process MSC will populate basic peer review decision data and reviewers scores Committee can augment as desired Manuscript C

27、entral WorkflowLook for an FAQ distribution when reports become availablePage 56Duties of the Vice-Chair, Papers Understand the workflow Periodically check for problems Watch obvious trouble areas Manuscript ID identifies committee Look for RED flags Actively intervene to correct problemsPage 57IEEE

28、 Publications Policies All papers published in IEEE journals and magazines must be peer-reviewed. A minimum of two independent reviews are required on each paper. Associate Editors and Papers Review Chairs may not also serve as reviewers of papers for which they have peer review management responsibility. The content of papers submitted for r