实用商务英语写作课件-Unit 5 Social Correspondence (I)

1、Unit 5 Social Correspondence (I) Tasks nInvitation nCertificate Tasks of Invitation 1. Introduction 2. Categorization 3. Principles 4. Layout 5. Samples 6. Exercises Introduction nInvitation is widely used in business activities and is written in the following events: exhibitions, fundraising events

2、, hospitality, conferences, reunions, etc. nIt is customary and courteous to send the invitations by putting cards or notepaper in the envelopes. nOn receiving invitations, guests invited should reply as soon as possible, stating clearly about acceptance or refusal. Categorization nInvitation card n

3、Invitation letter Invitation card nFormal invitations are usually printed in cards with standard and fixed format. nIt is always used for important social affairs and special occasions, for instance, an important reception, a special party. nThere are usually fewer words in invitation cards, giving

4、only essential facts, concerning when, where and what. n If “R. S. V. P.” (French abbreviation for “Reply if you please”) is written on invitation cards, it requires replies. nIf “Regrets only” (Please let us know if you cannot attend) is written on invitation cards, it requires a reply only if the

5、guest invited cannot attend the gathering. Invitation letter nIt looks like ordinary letter, which is usually used for informal occasions. nIt does not need to follow any rigid pattern, but include the purpose of the invitation, the nature of the occasion, the place and the time of the event. Princi

6、ples of Invitation Card na) Invitation card should be written in the third person; nb) The layout of invitation card should be arranged in a decoratively indented form; nc) The words written on an invitation card are lined according to meanings; nd) Avoid using the expressions like “Im, Ive, Weve”;

7、ne) Theres no punctuation marks at the end of each line; nf) Invitees names are always handwritten on a printed line; ng) The tone should be serious, sincere and courteous, so is the tone of replies, no matter whether recipients accept it or not. Principles of Invitation Letter na) An invitation let

8、ter should be written in the first person; nb) An invitation letter should be written in the form of an ordinary letter; nc) Words written in an invitation letter should be personal, explicit, concise and complete; nd) Contents of an invitation letter and reply should include when, where and what; n

9、e) The tone of informal invitation letters and replies tend to be oral, conversational and friendly. Layout of Invitation Card the full name of the inviter requests the pleasure/honor of the full name of the invitee the nature of an occasion the time and the date the place of the gathering R. S. V.

10、P./Regrets only Layout of Reply to Invitation Card the full name of the invitee accepts with pleasure of/regrets thatprevents his acceptance of the inviters kind invitation to(the nature of an occasion) the time and the date the place of the gathering Layout of Invitation Letter nThe layout of invit

11、ation letter and reply is identical with that of the ordinary letters, including letterhead, date, inside address, salutation, body, complimentary close and signature. Sample of Invitation Card an invitation to a cocktail reception Mr. William Green the General Manager of AAA Company requests the ho

12、nor of the presence of Ms. Anny Lee, H. R. Manager to attend a Cocktail Reception to mark the opening of a new branch on Wednesday, 18 December, 2013 at 6:30 p.m. in Angel Hotel Guangzhou R.S.V.P Tel: 020111111111 Sample of Invitation Card accepting an invitation Ms. Anny Lee accepts with pleasure M

13、r. William Greens kind invitation to the Cocktail Reception to mark the opening of a new branch in Angel Hotel Guangzhou Sample of Invitation Card an invitation to a celebration ceremony Mr. John Smith the General Manager of CBA Company requests the pleasure of the company of Mr. Barry White, Sales

14、Manager of ABC Company on the occasion of the celebration ceremony of the 30th Anniversary of CBA Company on Monday, the 10th of February, 2014 at 9 oclock in the morning at Grand Hotel 1111 Kite Road, Manchester Regrets only Sample of Invitation Card declining an invitation Mr. Barry White regrets

15、the previous engagement prevents his acceptance of Mr. John Smiths kind invitation on the occasion of the celebration ceremony of the Thirtieth Anniversary of CBA company on Monday, the 10th of February, 2014 at 9 oclock in the morning at Grand Hotel 1111 Kite Road, Manchester Sample of Invitation L

16、etter an invitation to a costume fair Dear Mr. Hudson, We would like to inform you that the Costume Fair in Hangzhou will be rescheduled on Monday, November 18, 2013. We apologize for the change in the date, and sincerely hope that you will still be able to participate in the Costume Fair. The Costu

17、me Fair is one of the largest in China, sponsored by Sofy Group. It is estimated that more than 500 companies in fashion industry will attend. We believe this Costume Fair will definitely show you what the latest fashion trend is like. More information will be sent to you shortly. We are looking for

18、ward to your making a visit to the fair and we shall of course be happy to welcome you to Hangzhou. Yours faithfully, Richard Ma Sample of Invitation Letter accepting an invitation Dear Mr. Ma, I have received with thanks your kind invitation. I am delighted to accept it and to attend the Costume Fa

19、ir dated November 18, 2013 in Hangzhou. I suppose such a fair is of great interest to me and it will benefit both of us a lot. Furthermore, I have not seen you for quite a long time. So, I decided to make a visit to Hangzhou soon. I am looking forward to meeting you in person by this great opportuni

20、ty and I hope this visit will further our business relations as well. Yours sincerely, John Hudson Sample of Invitation Letter an invitation to the opening of a new restaurant Dear Chris, I am pleased to inform you of the opening of a new restaurant at 12 Tianan Road, Zhengzhou. The opening ceremony

21、 begins at 10 a.m. on Friday, 18 October and a dinner party will be held afterwards. I would like to invite you to attend the opening ceremony and the dinner party. We are looking forward with pleasure to receiving you, and we hope you will be able to join us. With warm personal regards. Yours since

22、rely, Henry Chiang General Manager Sample of Invitation Letter declining an invitation Dear Henry, How nice of you to ask me to an opening ceremony of a new restaurant and a subsequent dinner party at 10 a.m. on Friday, 18 October. Thank you very much indeed for your kind invitation, but I regret th

23、at I am unable to attend due to a planned business trip to Canada. Affectionately yours, Chris Sales Director Exercises 1. Translate the following sentences into Chinese: 1) On 7th July, we will host an evening of celebration in honor of the retirement of Mr. Wang, president of ABC Company. 我公司将于我公司

24、将于7月月7日主办晚会欢送日主办晚会欢送ABC公司总裁王先生光荣退休。公司总裁王先生光荣退休。 2) You are cordially invited to attend the celebration at Huzhou Hotel No.290 Kangtai Road, Huzhou, at 7:00 pm on April 5th, 2009. 恭请于恭请于2009年年4月月5日晚日晚7点光临。地点：点光临。地点： 湖州市康泰路湖州市康泰路290号湖州宾馆。号湖州宾馆。 3) Mr. Wang has been the President of ABC Company since 1

25、999. During this period, ABC Company expanded its business extensively. 王先生自从王先生自从1999年就担任年就担任ABC公司总裁。自他任职以来，公司总裁。自他任职以来，ABC公司的业务蓬公司的业务蓬 勃发展。勃发展。 Exercises 2. Translate the following sentences into English: 1) 现在我们可以利用这个机会感谢他的杰出领导，并祝贺他退休愉快。 Now its our opportunity to thank him for his years of exemp

26、lary leadership and wish him well for a happy retirement. 2) 张忠良夫妇恭请Ng Lai Si女士光临女儿张颖和董志强先生的婚庆。 Mr. And Mrs. Zhang Zhongliang request the pleasure of Ms. Ng Lai Sis company at the marriage of their daughter Zhang Ying to Mr. Dong Zhiqiang. 3) 我们十分荣幸地邀请您参加这个会议。 We take great honor in inviting you to

27、attend the conference. 3. Translate the following invitation letter into English: 发信人：李平湖州进出口贸易公司总经理 Smith先生： 感谢您一直以来对本公司的关心和支持，使公司得以 业务蓬勃发展，诚邀请您在下周四，5 月15日来我公 司进行考察指导交流。并赴本公司的庆典午宴。 谨上 Exercises Exercises 3. Key: Dear Mr. Smith, Firstly, let me express our thanks for your caring and support for our

28、company all these years with which our the business is expanded extensively. Again, you are cordially invited to our company for review, guidance and intercourse and also a following-up banquet on next Thursday, 15th may. Yours faithfully, Li ping, General Manager Huzhou Import nb) certificate shows

29、 standardization in wording as well; nc) the content should be of simplicity, clarity and completeness; nd) most importantly, make sure of its accuracy and facility; ne) the tone of certificate should be serious and courteous. Layout of Certificate The Heading (the Nature of the Certificate) Month/D

30、ate/Year To Whom It May Concern: This is to certify /I hereby certify (particular facts are true, including the elements of Who, What, When and Where). The Name of the Organization Signature Official Stamp or Seal Sample of Certificate an education certificate Sample of Certificate an identity certi

31、ficate Identity Certificate Nov 22, 2012 TO WHOM IT MAY CONCERN This is to confirm that the following student is currently registered at BAC University, on a program of study leading to the award of a postgraduate qualification. Details of the students candidature are set out below: Name of student:

32、 Bob Chen Date of Birth: October 10, 1990 Full-time/Part-time: Full-time Qualification aimed for: Business Diploma Subject of study: Business Date of first registration: October 1, 2012 Minimum period of study: 3 years Current Period of registration: October 1, 2012-September, 2015 George Timms Assi

33、stant Register Business School BAC University For enquiry please contact Business School BAC University Tel: 0000007 Email: xxxbac. ac. uk Sample of Certificate an education certificate CERTIFICATE IN BUSINESS ENGLISH THIS IS TO CERTIFY THAT: Feng Qi HAS SATISFY THE CRITERIA FOR THIS AWARD IN BUSINE

34、SS ENGLISH FOR THE YEAR 2012 David Groucutt CCC Training Centre Sample of Certificate an employment certificate Employment Certificate Jan 6, 2014 To Whom It May Concern, This is to certify that Mr. Peng Hua, a full-time employee, has been working with our company as a marketing director since Septe

35、mber 2010. Mr. Peng Hua is hard-working and innovative. Due to his outstanding performance, Mr. Peng Hua was promoted to a higher position of marketing director in December 2012. He has a good sense of leadership, teamwork, production, innovation, marketing, etc. So, the oversea markets had been exp

36、anded, and the products of our company are well received internationally. Mr. Peng Hua attended to his duty and made our company have a stable market in such a competitive environment. For his better personal development, Mr. Peng Hua is planning to further his study in the UK. As our company needs

37、high-qualified manager, we totally agree that he can achieve his goals in future study. We sincerely hope that Mr. Peng Hua will come back to our company for future work after finishing his study overseas. Mr. Peng Hua has been entitled to an annual salary RMB 300,000, with house allowance for RMB 3

38、000 per month. He was even awarded a bonus for RMB 50,000 in the year 2013 for his outstanding performance. Please feel free to contact us if you have further requires. Sincerely yours, Ye Zhang General Manager ACC Company Sample of Certificate a certificate of honor CERTIFICATE OF HONOR July 8, 201

39、2 To Whom It May Concern: This is to certify that Miss Yue Han, who works at Customer Service Department of CBC Company has been awarded the title of “The Best Employee” in recognition of her outstanding performance in 2012. Yan Zhao General Manager CBC Company Sample of Certificate a certificate of

40、 quality Certificate of Quality The product is qualified to leave the factory Serial number: A10000 Inspector: C00005 Date of inspection: Sept. 16, 2013 RSS Company Sample of Certificate a notarized certificate Notarized Certificate of Trademark Registration This is to certify that trademark registr

41、ation certificate No. 00002, identifying the EEE trademark on the watch manufactured by WWW Company, was issued by the General Administration for Industry and Commerce of the Peoples Republic of China in September, 2010. The aforesaid certificate is genuine and effective. The patent right of the tra

42、demark registration belongs to WWW Company. Notary: Li Wentao Notary Public Office Jiangsu Province The Peoples Republic of China May 20, 2012 Exercises nFilling in the blanks: _(1.身份证明身份证明) June 5, 2006 _(2.兹证明兹证明)that Ms Kate Smith,_（3.美国国美国国 籍）籍）, female, aged 29, is an engineer of our factory. S

43、he _（4. 持有美国护照）持有美国护照）and has registered temporary residence with the police station under _（5. 公安局）公安局）of the Peoples Municipal Government of Shanghai. Yongjiu Bicycle Factory Exercises Key: n1. Identity Certificate n2. This is to certify n3. of American nationality n4. holds an American passport n

44、5. the Public Security Bureau Case Study nTranslation: （工作）证明（工作）证明 Alex Lee(性别：性别：?，身份证号码：，身份证号码：000000000000000000) 于于2004年年1月到月到2006 年年1月在月在“北京北京ABC有限责任公司有限责任公司”DEF部部“GH项目组项目组”担任担任XX工程师职位。工程师职位。 在本单位工作期间，在本单位工作期间，Alex在在GH项目组项目组主要负责主要负责(%)工作。工作。 Alex每天工作时间为每天工作时间为8个小时，每周工作个小时，每周工作5天；该工作月收入为人民币天；该工

45、作月收入为人民币_ 元，年收入为人民币元，年收入为人民币_元，其个人所得税由我公司代扣代缴。年中和年底元，其个人所得税由我公司代扣代缴。年中和年底 各发奖金一次，奖金具体数目根据过去半年完成的任务量而定。工作期间享受各发奖金一次，奖金具体数目根据过去半年完成的任务量而定。工作期间享受 养老保险、医疗保险、失业保险、工伤保险以及住房公积金等福利待遇。养老保险、医疗保险、失业保险、工伤保险以及住房公积金等福利待遇。 特此证明特此证明 签名签名/盖章盖章 2013年年5月月6日日 Answer for Reference Working Certificate January, 4th, 2006

46、To whom it may concern： Alex Lee(Sex: ?, Identity Card ID:ooooooooooooooo) has worked in DEF Department of Beijing ABC Co., Ltd as a XXX engineer from January, 2004 to January,2006. During this period, Mr. Lee has engaged in (%) in GH project team. Mr. Lee works 8 hours per day and 5 days per week.

47、He receives a monthly salary of RMB _, and a yearly of RMB _, and his personal income tax has been deducted and paid by our company. He also receives mid-years and year-end bonus per year, the actual amount of them is decided by the workload he has finished in the past half year. He enjoys the socia

48、l benefit of pension, medical insurance, unemployment insurance, compo insurance and house funding during the process. Signature: nWriting practice 1: Mr. Keven Smith the General Manager of ABC Company requests the honor of the presence of Mr. Tom Clegg the Sales Manager of CBA Company to attend a banquet to celebrate the 10th Anniversary of ABC Company on Thursday, March 20, 2013 at 6:30 p.m. at Grand Hotel Changzhou R.S.V.P Tel: 051911111111 Key to exercises of Unit 5 (Textbook) nWriting practice 2: Dear Mr. Lee, We are pleas