招标采购的政策与程序.doc

POLICY & PROCEDURE政策和程序Issued Department 发文部门Finance 财务部Number编号Page页数1 of 4Subject议题Bidding & Purchasing招标采购Effective Date生效日期Immediate立即 Affects涉及范围All Department所有部门Issued Date发文日期Approved by G.M.总经理批准Supersede Policy & Issued Date取代政策及发文日期 取消文件的发文日期OBJECTIVE目的Ensure to purchase the suitable goods by the reasonable price. At the same time, to quicken the purchase process and improve the purchase efficiency. 在确保以最合理的价格采购最适合的物资的同时，加快采购进程，提高采购效率。RANGE：范围：1. Long-term purchasing and relatively stable price长期采购且价格比较稳定的物资。2. One-off purchasing but the total amount is more than ￥50,000 一次性采购但总金额超过人民币五万元的物资。3. All of non-specific outsourcing items所有非特定的外包项目。ORGANIZER: HOTEL PURCHASING DEPARTMENT组织人：酒店采购部PROCEDURE流程1. Requested department is responsible for the preparation of bidding goods list which must be complete and clear, including the item name, brand, type, specification, quality, quantity, etc. 由使用部门负责准备需招标采购的物品清单，清单必须完整、清晰，包括物品名称、品牌、型号、规格、质地及数量等内容。2. Purchasing department is responsible for identifying suppliers which participate in the tender and organize visiting with related department for the qualification of suppliers. Suppliers anticipated in POLICY & PROCEDURE政策和程序Issued Department 发文部门Finance 财务部Number编号Page页数2 of 4Subject议题Bidding & Purchasing招标采购Effective Date生效日期Immediate立即 Affects涉及范围All Department所有部门Issued Date发文日期Approved by G.M.总经理批准Supersede Policy & Issued Date取代政策及发文日期 取消文件的发文日期the bidding should not be less than three.由采购部负责寻找参加招标的供应商并组织相关人员对供应商的资质进行考察、审核。参加招标的供应商应不少于三家。3. Purchasing department issue the tender document including invitation for bid and items list to eligible suppliers.由采购部向符合条件的供应商发出招标文件，招标文件包括招标邀请函及物品清单。4. Relevant documents should be ready by suppliers which response to the bidding document within the specified time (including the quotations with official seal, effective copies of relevant qualification document, product information, etc.), and are put in a sealed envelope with official seal on the seal, then submitted to purchasing department. 应标的供应商应在规定的时间内准备好相关文件(包括盖有公章的报价单、相关资质文件的有效复印件、产品资料等)，用信封密封并在封口处加盖公章，送交到采购部5. Personnel who should be designated by hotel management open the bidding document of suppliers together and sign suppliers quotations.酒店管理层应指定人员共同开启供应商的应标文件并在供应商的报价单上签字确认。6. In accordance with suppliers quotations, purchasing department make the price comparison list and arrange the bidding conference with instruction of hotel management, then supplier of award will be finalized. Group of adjudicator is made up of owners chairman/general manager, general manager, deputy general manager, director of finance, deputy director of finance, department head and purchasing manager. 采购部根据供应商的报价单作出比价表并根据酒店管理层的指示安排议标会议，由议标会议最终确定中标供应商。议标成员应由业主公司董事长/总经理、总经理、副总经理、财务总监、财务副总监、使用部门经理及采购部经理组成。7. Generally, bid availability is one year. Purchasing department prepares the purchase contract with award supplier together and submits in accordance with hotel contract approval procedure. 一般情况下，中标供应商的有效期为一年。由采购部和中标供应商共同准备购销合同并按酒店 POLICY & PROCEDURE政策和程序Issued Department 发文部门Finance 财务部Number编号Page页数3 of 4Subject议题Bidding & Purchasing招标采购Effective Date生效日期Immediate立即 Affects涉及范围All Department所有部门Issued Date发文日期Approved by G.M.总经理批准Supersede Policy & Issued Date取代政策及发文日期 取消文件的发文日期 合同审批程序报批。 8. After approval and stamp an official seal by the two parties, the purchase contract begins to fulfill. 购销合同经批准后，由双方加盖公章，开始履行。9. Regular supply of bidding items shall be conducted on an annual basis. That is, before one month expiry of purchase contract, purchasing department arrange re-bidding. The original supplier may participate in the bidding and has the priority under the same conditions.对经常性供货的物品的招标，应每年进行一次。即在原购销合同到期前一个月，由采购部安排重新招标。原供应商也可参加投标，在同等条件下，原供应商优先。BIDDING ITEMS：需进行招标采购的项目：1. One-off guest supplies (long-term use) 一次性客用品（长期使用）2. Detergents (long-term use) 清洁剂（长期使用）3. Fixed assets (large or complete sets of machinery & equipment purchase and more than ￥50,000 固定资产项目（大型或成套机器及设备且采购金额超过人民币五万元）4. Engineering and maintenance items (non-specific item and amount or accumulative amount of items is more than ￥50,000) 工程及维保项目（非特定项目且项目金额或年累计金额在人民币五万元以上）5. Operating equipments (such as porcelain, glassware, cotton fabric, stainless steel utensils, kitchen utensils, etc. in the amount of ￥50,000 or more) 营运用具（如瓷器、玻璃器皿、棉织品、不锈钢器皿、厨房用具等，采购金额在人民币五万元以上） 6. Outsourcing items (such as food processing, horticulture, plant renting and building cleaning etc. in the amount of ￥50,000 or more and long-term needs) POLICY & PROCEDURE政策和程序Issued Department 发文部门Finance 财务部Number编号Page页数4 of 4Subject议题Bidding & Purchasing招标采购Effective Date生效日期Immediate立即 Affects涉及范围All Department所有部门Issued Date发文日期Approved by G.M.总经理批准Supersede Policy & Issued Date取代政策及发文日期 取消文件的发文日期外包项目（如食品加工、园林绿化、植物租摆、楼