商务英语写作教程（第三版）课件：Resignations and replies

商务英语写作教程（第三版）ResignationsandrepliesResignation

Aresignationletterisgenerallyaformality,whichisoftenexpected.Asasignofrespect,aresignationlettercanhelpyoumaintainpositiverelationshipwithyourformeremployerandco-workers,whomightbepotentialfuturereferencesorbusinessassociates.Besides,theresignationletterwilllikelybeaddedtoyouremploymentfile.Therefore,itmakessensetotakethetimetowriteaprofessionalandpoliteresignationletter.Herearesomegeneralpointswhenwritingaresignationletter:Starttheresignationletterwithapersonalopening.Theresignationlettershouldbedirectedtowardsyoursupervisorormanager;Keeptheresignationletterbrief,simpleandtothepoint;Brieflystatewhyyouareleavingunlessthereasonsforleavingaregoingtocausemoreillfeeling;Givepropernoticeofnolessthantwoweeks.Itiscourtesytogiveyouremployerareasonableamountoftimetofillyourposition.Becauseyouremployermayneedtimeforyoutotrainyourreplacement;Endtheresignationletterprofessionally.Lettheemployerknowyouappreciateyourtimewiththecompany.ExamplesDearMr./Ms.XXX,PleaseacceptthisletterasmyformalnoticeofresignationfromXXXCompany,effectiveonSeptember,1.TheassociationsI'vemadeduringmyemploymentherewilltrulybememorableforyearstocome.Ihopethatthistwo-weeknoticeissufficientforyoutofindareplacementforme.IfIcanhelptotrainmyreplacementortieupanylooseendsinthenexttwoweeks,pleaseletmeknow.Thankyoufortheopportunitytoworkhere.Sincerely,XXXExamplesDearMr./Ms.XXX,IamformallynotifyingyouthatIwillbetenderingmyresignationfromABCCorporation.MylastdaywillbeonNovember1,20xx.IneverimaginedthatIwouldhavetoleaveABCCorporation,butduetotherelocationofmywife'sworktoNewYork,IhavemadethedecisionwithmywifetomoveuptoNewYorkasafamily.IfthereisanythingthatIcandotomakethistransitioneasierforthecompany,letmeknowandI'dbemorethanwillingtohelpout.

IhavetrulyenjoyedmyworkhereandIwouldliketothankyoufortheopportunitythatyouhavegivenmetoworkhereatABCCorporation.Sincerely,XXXSUPPLEMENTARYSAMPLELETTERSDearMr.Peng

PleaseacceptmyresignationasassociatechemistattheGERTInstitute.IplantoleavemyjobhereonSeptember30,19–,takingafewdaysofannualleavejustpriortothateffectivedate.

Asyouknow,myprimaryinteresthasbeenintheoilandgasindustry.Therefore,I’veacceptedapositionwithFuryRefining,Inc.,thatshouldputmebackintouchwithmy“firstlove.”

AlthoughI’meagertoacceptthechallengesinthisnewposition,IreGREtleavingtheinstitute.Youandtheorganizationasawholehavetreatedmeverywelloverthepastthreeyears.Iwon’tforgetthefriendshipandprofessionalgrowthI’veexperiencedasanemployeehere.

Bestwishestoallofyouforyearsofexpansionhere.

Sincerely,

SUPPLEMENTARYSAMPLELETTERS

DearMsLiang:

Aftermonthsofreviewingtheoutlookforthecompanyinthewakeofthiseconomicdownturn,IseenootheralternativethantoresignmypositionaschieffinancialofficerwithHHH(company).Needlesstosay,after12yearsofservice,thisdecisionwasnotaneasyone.

PleasemakemyresignationeffectiveJanuary31,whichistheendofmyscheduledvacation.Iwillturnoverallcompanybooksandsettlemyaccountspriortothatdate.

Ilookbackontheexperiencegainedandthefriendsmadewithmuchregard.MyassociationwithHHHhasbeenavaluedpartofmylife.

Goodlucktoyouintheyearstocome.

Sincerely,SUPPLEMENTARYSAMPLELETTERS

Dearallfriends,

IwouldliketotakeamomenttoletyouknowthatIamleavingGuoshengcompany

andtomorrowwillbemylastworkingday.Thepastfouryearshavebeenthemostremarkableandrewardingtimeinmyworkingcareer.TheprivilegetoworkwithyouisagiftthatIwillalwaystreasureandonewhichInevertooklightly.Andyoursupportinbelievinginmeandwhatwecouldaccomplishtogetherwillneverbeforgotten.Thankyouallforthesupport,guidanceandencouragementyouhaveprovidedmeinthepast.Thankyouallforenrichingmylifeandforlettingmebeapartofthiswonderfulfamily.Pleasekeepintouch.Icanbereachedatmypersonalemailaddressorviamymobilephone+861350XXXXXXX.Thanksagainforeverything.Yourstruly,JiaweiAcceptanceofaresignationletterAsasupervisorormanager,youmayhavetoconfirmyouremployees’resignation.Ifyoudecidetoaccepttheresignation,youneedtowritearesignationacceptanceletter.Neveracceptaresignationusingonlyverbalconfirmation,whichissimplynotvalidandwillleavethesituationopentoallsortsofdifficulties.

Inwritingacceptanceofresignationletters,remembertoensureyoukeeptheacceptancepositive.ExampleDearMr./Ms.XXX,YourresignationfromthepositionofMarketingExecutive,effectivefromAugust1,20xx,isaccepted.AccordingtoyourcontractofemploymentyouwillworkuntiltheendofJuly.Whileworkingyourperiodofnoticeyouwillobviouslycontinuetobesubjecttoyourconditionsofemployment,andIwouldbegratefulforyoutomaintainyournormalhighlevelofcommitmenttoyourjobuptothetimeyouleave.Ithankyouforyoureffortsandcontributionduringyourtimewithus,andIwishyouallthebestforthefuture.Iamhappytoprovideareferenceifrequired.Yourssincerely,SupplementaryReplylettersDearOscar,ItcameasashockthatwhenIreceivedyourresignationletter.You’vebeenahugeassettothecompanyandseeingyougowillbealoss.However,IrespectyourdecisiontoleaveyourpostasMedicalRepresentative.Iwouldliketofurtherdiscussyourreasonsforleaving,butIknowthatyouhavetopursueanothercareerpath.Soonbehalfofmanagement,Iherebyacknowledgeyourresignationeffectivetoday,May25th2010.Yourqualities,dedicationandqualityofworkwillberemembered.Ifyouneedarecommendationletterforyournextendeavor,Iwillbehappytoassistyou.Shouldyouwishtocomeba