商务英语写作教程（第三版）课件：Appointments and reservations

商务英语写作教程（第三版）AppointmentsandReservationsAppointmentlettersAppointmentlettersarewidelyusedindailybusinesscommunication.Whenwritingalettertoseekanappointment,doremembertochooseyourwordscarefully.Herearesomegeneralpointsthatyouneedtobeawareof:Keeptheappointmentlettershort,simpleandfocused.Businesspeoplearealwaysbusy;Bepoliteandcourteous.Rememberthefactthatyoumayhavetomeetwiththesamepersonagain,oryoumaydesirehis/herproductsorservicesatanothertime;Sometimes,ifyoudohavetocancelanappointment,pleasedosoassoonaspossibletogivetheotherpartyadequatenotice.ExamplesDearMr./MsXXX,IrepresenttheABCCompanyinDallas,andwillbeinKunmingfromnextMondaytoFriday,(October5-9).Ishouldliketocallonyoutodiscussournewmonitor.Would9:30amonTuesday,October6beconvenient?IshallbeinBeijing,attheGreatWallHotel,fromTuesday,September29,untilSunday,October4,whereamessagewillreachme.Ifthedayisnotconvenient,willyoupleasesuggestanother.Sincerely,XXXReservationletters

Fromtimetotime,businesspeoplehavetowritereservationletters.Youmayneedtomakeareservationforaroominahotelbeforeyoutraveltoanotherplace;oryoumayhavetomakeareservationforatableinarestaurant.Whenmakingareservationforahotelroom,doincludethearrivalanddeparturedatesinyourreservationletter;andwhenplacingareservationforatable,donotforgetthedateandthehourofthedaythatyouwouldcome.ExamplesDearSirs,Pleasereserveatableforfourpeople,andthereservationisunderthename'JasonWu’.Wewillarriveat6:00pmonMay6.Pleaseconfirmthisreservationassoonaspossible.Youcanreachmeat134567899.Thanks,JasonWuSUPPLEMENTARYSAMPLELETTERS

AppointmentsDearMr/Ms,MrJohnGreen,ourGeneralManager,willbeinParisfromJune2to7andwouldliketocomeandseeyou,say,onJune3at2.00p.m.abouttheopeningofasampleroomthere.Pleaseletusknowifthetimeisconvenientforyou.

If

not,whattimeyouwouldsuggest.

YourstrulySUPPLEMENTARYSAMPLELETTERSDearMr/Ms,ThankyouforyourletterinformingusofMr.Green’svisitduringJune2-7.Unfortunately,Mr.Edwards,ourmanager,isnowinCairoandwillnotbebackuntilthesecondhalfofJune.Hewould,however,bepleasedto

seeMr.Greenanytimeafterhisreturn.Welookforwardtohearingfromyou.YoursfaithfullySUPPLEMENTARYSAMPLELETTERSDearMr./Ms,

Mr.JackBaron,ourpersonneldirector,hasaskedmetoacknowledgeyourapplicationforthepostofaccountantandtoaskyoutocometoseehimonFridayafternoon,5thJuly,athalfpasttwo.

Iwillappreciateyourlettingmeknowwhetheryouwillbeabletocome.

Yoursfaithfully

DearMr./Ms,

ThankyouforyourletterofyesterdayinvitingmetocomeforaninterviewonFridayafternoon,5thJuly,at2:30.Ishallbehappytobethereasrequestedandwillbringmydiplomaandotherpaperswithme.

Yoursfaithfully

AreservationLetter123ZhongshanRoadGuangzhou,China,510845May11,2007PalmHouseHotel21EastMonroeStreetChicago,IL60603DearSir/Madam,Iwouldliketomakeareservationatyourhotel.Thepartyiscomposedof24studentsand2tutors.Pleasereserveeightroomswiththreesinglebedswithshowerforourstudentsandtwosingleroomswithshowerforourtutors,thatis,tenroomsaltogether.Theymaycheckinatabout2:00p.m.onJune16th.Andtheywillstayforeightnights–fromthe16thtothe23rd.Duringtheirstay,theywouldneedalectureroomwhichisequippedwithacomputer,aprojectingapparatus,andavideoplayer.Pleasesendmeawrittenconfirmationofthisreservationandabrochureofthepriceo