英文商务邮件写作范文

Thefollowingtableshowsexamplesofthedifferentformats.

March16,2001

ErnieEnglish

1234WritingLabLane

WriteCity,IN12345

DearMr.English:

Thefirstparagraphofatypicalbusinessletterisusedtostatethemainpointoftheletter.Beginwithafriendlyopening;thenquicklytransitionintothepurposeofyourletter.Useacoupleofsentencestoexplainthepurpose,butdonotgointodetailuntilthenextparagraph.

Beginningwiththesecondparagraph,statethesupportingdetailstojustifyyourpurpose.Thesemaytaketheformofbackgroundinformation,statisticsorfirst-handaccounts.Afewshortparagraphswithinthebodyofthelettershouldbeenoughtosupportyourreasoning.

Finally,intheclosingparagraph,brieflyrestateyourpurposeandwhyitisimportant.Ifthepurposeofyourletterisemploymentrelated,considerendingyourletterwithyourcontactinformation.However,ifthepurposeisinformational,thinkaboutclosingwithgratitudeforthereader’stime.

Sincerely,

LucyLetter

123Winner’sRoad

NewEmployeeTown,PA12345

BlockFormat

March16,2001

ErnieEnglish

1234WritingLabLane

WriteCity,IN12345

DearMr.English:

Thefirstparagraphofatypicalbusinessletterisusedtostatethemainpointoftheletter.Beginwithafriendlyopening;thenquicklytransitionintothepurposeofyourletter.Useacoupleofsentencestoexplainthepurpose,butdonotgointodetailuntilthenextparagraph.

Beginningwiththesecondparagraph,statethesupportingdetailstojustifyyourpurpose.Thesemaytaketheformofbackgroundinformation,statisticsorfirst-handaccounts.Afewshortparagraphswithinthebodyofthelettershouldbeenoughtosupportyourreasoning.

Finally,intheclosingparagraph,brieflyrestateyourpurposeandwhyitisimportant.Ifthepurposeofyourletterisemploymentrelated,considerendingyourletterwithyourcontactinformation.However,ifthepurposeisinformational,thinkaboutclosingwithgratitudeforthereader’stime.

Sincerely,

LucyLetter

ModifiedBlockFormat

March16,2001

ErnieEnglish

1234WritingLabLane

WriteCity,IN12345

DearMr.English:

Thefirstparagraphofatypicalbusinessletterisusedtostatethemainpointoftheletter.Beginwithafriendlyopening;thenquicklytransitionintothepurposeofyourletter.Useacoupleofsentencestoexplainthepurpose,butdonotgointodetailuntilthenextparagraph.

Beginningwiththesecondparagraph,statethesupportingdetailstojustifyyourpurpose.Thesemaytaketheformofbackgroundinformation,statisticsorfirst-handaccounts.Afewshortparagraphswithinthebodyofthelettershouldbeenoughtosupportyourreasoning.

Finally,intheclosingparagraph,brieflyrestateyourpurposeandwhyitisimportant.Ifthepurposeofyourletterisemploymentrelated,considerendingyourletterwithyourcontactinformation.However,ifthepurposeisinformational,thinkaboutclosingwithgratitudeforthereader’stime.

Sincerely,

LucyLetter

Semi-blockformat

CoverLetterModel

Writetoaspecificperson,ideallytothepersonconductingtheintervieworhiringfortheposition.

Date

FirstandLastName

Theirposition/title

CompanyName

Address

Address

City,State,Zip-code

DearMs./Mr./Dr.LastName,

Thefirstparagraphofyourcoverlettershouldgetthereader'sattention,stimulateinterest,andbeappropriateforthejobyouareseeking.Youshouldmakeyourgoalcleartoreaders,andpreviewtherestofyourletter.Itisalsoappropriatetomentionwhereyoulearnedofthejobopening.

Focusonyourtwoorthreestrongestqualificationsforapositioninyourcoverletter.Evenonlyonestrongqualificationisenoughtodiscussinacoverletter.Eachqualificationyoudiscussshouldbeplacedinitsownparagraph,andyourletterasawholeshouldnotexceedonetypedpage.

Eachbodyparagraphshouldbeginwithatopicsentencethathighlightsonequalification.Thisqualificationshouldbeillustratedwithspecificdetails,andyoushoulddemonstratehowthisqualificationwillbenefittheemployer.Askthereadertorefertoyourresume,ifpossible.

Yourconclusionshouldaskforapersonalinterview(beflexibleregardingadateandtimefortheinterview),bespecificabouthowtheinterviewershouldcontactyou,andincludeathankyou.

Sincerely,

YourSignature

YourName

Enclosure:resume

3Samples

1GatorAvenue

Swampland,FL32612

(352)555-1000

November20,2004

Dr.RobertThomas

HumanResourcesDirector

ChemtechCorporation

750ResearchParkway

Suite978

Research,CA75847

DearDr.Thomas:

PleaseaccepttheattachedrésuméasapplicationfortheResearchAssistantopportunitywithChemtechCompany.IhopetocombinemyskillsandexperienceinthispositionatChemtech.

Lastsummer,IsupportedDr.DavisShraillewiththeexperimentsthatresultedinhispaper“FiveCents:AnExplorationoftheChemicalPropertiesofNickel,”publishedintheHarvardJournalofPocketChange.Ashisresearchassistant,Iconductedexperiments,maintainedthelaboratory,performeddetailedresearchassignments,andpreparedoralandwrittenreportsonvariousfactsrelatedtoDr.Shraille’stheses.IalsodevelopedaworkingknowledgeoftheD-basecomputersystemwhileworkingforDr.Shraille.

Allaspectsofscienceintrigueme,fromcosmeticstotheAIDSinoculationresearch,whichIreadthatChemtechhasinitiated.Inadditiontomyprofessionalresponsibilities,Ihaveconductedseveralexperimentsindependently,includinganefforttocreateamoisturizerformulathatworkscomparablytotheonedevelopedbyChemtechin1970.

Mystrongestqualities–attentiontodetail,experience,patience,andinitiative–willenablemetobecomeasuccessfulResearchAssistant.IcandemonstratemyskillsandapplymypreviouscomputerandlaboratoryexperiencethroughemploymentwithChemtech.Iwouldliketodiscussthisopportunityfurtheratyourconvenience.Youmayreachmeat(352)555-1000.

Ilookforwardtospeakingwithyou.

Sincerely,

<signyournamehere>

AlbertE.Gator

Enclosure

650MainStreet

Citytown,FL12345

(352)555-2222

November20,2004

Mr.AndrewTaylor

HumanResourcesManager

CitytownUniversity

40013HaverfordBuilding

Citytown,FL12345

DearMr.Taylor:

PleaseconsiderthisletterasmyapplicationfortheAdministrativeAssistantpositionatCitytownUniversity.IrecentlylearnedthatCitytownhasadoptedalocalareanetworklinkingallcampusterminals.Therefore,Ibelievemyexperiencewithcomputerscombinedwithadegreeinaccountingmakesmeastrongcandidate.

DuringmytenureaspresidentofBetaAlphaPsi,anationalaccountinghonorsociety,Icoordinatedtheguestspeakerlectureseries,includingtwohiringpartnersfromyourinstitution’slargestaccountingfirmsandthecontrollerfromaFortune100company.Interactingwithpeoplehasalwaysbeenoneofmystrongestattributes,andIwouldapplythisskillasAdministrativeAssistant.

AsamemberoftheStudentActivitiesBudgetCommittee,Iwasresponsibleforreconcilingthe$300,000budgetanddispersingfundstoselectorganizations.Thisfunction,aswellasmyabilitytointeractwellwithothers,matchescloselywiththejobdescriptionyouprovidedabouttheAdministrativeAssistantposition.

Asdescribedabove,IpossessthenecessaryskillsandpersonalitytosucceedasanAdministrativeAssistantatCitytown.Iwillcontactyouatthebeginningofnextweektoansweranyquestionsyoumighthaveaboutmeormyprofessionalbackground.IlookforwardtotalkingwithyouaboutthisopportunityandhowIcanbecomeapartofCitytownUniversity.

Sincerely,

<signyournamehere>

JulieB.Graduating

Enclosure

1234UniversityParkway

Gainesville,FL32608

(352)555-4321

November20,2004

Ms.StephanieP.Catoe

ManagerofCollegeRelations

Frito-LayCompany

P.O.Box789

Dallas,TX75235

DearMs.Catoe:

IamquiteinterestedintheFrito-LaySalesandMarketingpositionpostedintheCareerResourceCenteroftheUniversityofFlorida.WhenIgraduateinMaywithaBachelorofArtsinPoliticalScience,Iwouldliketobeginacareerinsalesandmarketingwithyourorganization.

Youwillnotefromtheenclosedrésuméthatmanyofmyextracur