商务会议实用英语Conference Practical English

ConferencePracticalEnglishFlorenceMar2,20131．Tipsfore-mailinvitation在主题行写清会议名称、地点和时间，例如：Subject:SalesMeetinginBeijingon11Mar,2013；在称呼后直接点明召开会议的原由，例如：Weneedtofinalizethenextproductlaunch.提出会议召开时间的建议，例如：Weshouldhaveameetingnextweek.HowaboutMar11?给对方一个选择时间的机会，例如：Ifthedatementionedisn’tpossibleforyou,pleasesuggestanalternativeinthatweek.2．Tipsfortelephoneinvitation在打电话之前要充分准备，不仅要交代清楚会议的时间、地点和目的.还要考虑好礼节性问候和一些寒暄，最好用英语写下笔记。询问对方是否有意开会，例如：Couldwescheduleatimeforameetingnextweek?建议会议时间，例如：Howaboutsometimeafterlunch?确认开会日期和时间，例如：SeeyouonMondayat10:00a.m.MeetingInvitationAndAgenda收到会议邀请，如何表示接受或者拒绝呢？下面就给您提供一些实用的表达:电话里接受或拒绝邀请接受会议安排，例如：Sure,noproblem.ShallwesayThursdayatten?拒绝会议安排，例如：I’mafraidIhaveanotherappointmentthen.谈话结束前再次确认时间，例如：Right,sowe’llmeetonFridayatten,inyouroffice.通过邮件接受或拒绝邀请不管您对此会议拒绝还是接受，都应在开头表示谢意，例如：Thankyoufortheemail.如果拒绝参加一定要讲明理由，最好给一个折中的做法，例如：Thanksfortheinvitation,butI’mafraidIwon’tbeinonFriday.HowevermycolleagueLiwillstandinforme.MeetingInvitationAndAgenda确定要开会，在开会前应该将会议日程通过邮件或传真发给与会者。一般日程的格式如下：AgendaforbudgetmeetingMar10,9:30-11:30,roomA301.Welcome/Apologies2.Minutesoflastmeeting3.Presentationoffinancialsituation(CFO)-20min.4.Budgetpresentations(leaders)-10min.each5.Proposals–30min.6.AOB(anyotherbusiness)*Sendoutagendabeforethemeeting.MeetingInvitationAndAgenda1.Calltoremind

打电话提醒A：珍，开会前打电话提醒参加会议的人好吗？

B：好，我会给每个人打电话的。A:Jean,beforethemeeting,couldyoucalltoremindtheattendees?

B:Okay.I'llcalleachoneofthem.2.Ask...toattend邀请……参加

A：你请王先生参加这个会议好吗？

B：好的，我这就给他打电话。A:CouldyouaskMr.Wangtoattendthismeeting?

B:Okay.I'llcallhimrightaway.3.Nocellphones关机A：这个会不允许接电话，请现在就关掉手机。

B：好的。A:Therewillbenocellphonesforthismeeting.Pleaseturnoffyourphonesnow.

B:Yes,Sir.4.Meetingminutes会议纪要A：谁来写会议纪要？

B：莎伦来写。A:Whoisgoingtowritethemeetingminutes?

B:Sharonwill.5.Takenotes做记录A：凯文，请做一下记录。

B：好的。A:Kevin,pleasetakenotes.

B:Iwill.

SituationalDialogue:BeforetheMeetingOneofthemostcommonrequirementsofbusinessEnglishisholdingmeetingsinEnglish.Thefollowingsectionsprovideusefullanguageandphrasesforconductingmeetingsandmakingcontributionstoameeting.Meetingsgenerallyfollowamoreorlesssimilarstructureandcanbedividedintothefollowingparts:

１、Opening宣布会议开始Goodmorning/afternoon,everyone.Ifyoulike,wecanstartnow.如果是公司内部会议或是与客户开会，可以说：OK,everybody,itseemsthateveryoneishere,canwegetstarted?Ifweareallhere,let’sgetstarted/startthemeeting/start.如果是国际性会议，可以说：Sincethemajorityoftherequirednumberispresent,themeetingisformallydeclaredtobeconvened.２、WelcomingandIntroducing欢迎和介绍出席人员I’dliketoextendawarmwelcometo(nameofparticipant)Pleasejoinmeinwelcoming(nameofparticipant)We’repleasedtowelcome/It’sapleasuretowelcome(nameofparticipant)I’dliketointroduce(nameofparticipant)非常感谢您百忙之中抽空来参加本次会议。Thankyousomuchfortakingtimeoutofyourscheduletoattendthemeeting.Running/holdingaMeeting主持会议

３、StatingthePrincipalObjectives阐明会议主要目的We’reheretodayto...Ourmainaimtodayisto...Weholdthismeetinginorderto...I’dliketomakesurethatwe...点明会议目的：本次全体大会的目的是对我们去年的工作进行回顾，并对新一年的工作做好计划。Thepurposeofthisplenarysessionistomakeageneralreviewofouractivitiesduringlastyear,andtoproposenewplansforactivitiesinthecomingyear.４、GivingApologiesforSomeoneWhoisAbsent对缺席者表示遗憾

I’mafraid..,(nameofparticipant)can’tbewithustoday.Sheisin...Unfortunately,(nameofparticipant)...willnotbewithustodaybecausehe...Ihavereceivedapologiesforabsencefrom(nameofparticipant),whoisin(place).Running/holdingaMeeting主持会议５、ReadingtheMinutes(notes)oftheLastMeeting宣读上次会议记要First,let’sgooverthereportfromthelastmeeting,whichwasheldon(date)Herearetheminutesfromourlastmeeting,whichwason(date)首先，我将迅速回顾一下我们上次会议的会议纪要。Tobeginwith,I’dliketoquicklygothroughtheminutesofourlastmeeting.

６、DealingwithRecentDevelopments询问近期动态Jack,canyoutellushowtheXXXprojectisprogressing?John,haveyoucompletedthereportonthenewproduct?Running/holdingaMeeting主持会议７、MovingForward转向下一个议题Shallwegetdowntobusiness?着手干正事，开始做正事IsthereAnyOtherBusiness?如果没有什么其它需要再讨论的话，我们就开始今天会议的话题吧。Iftherearenofurtherdevelopments,I’dliketomoveontotoday’stopic.So,ifthereisnothingelseweneedtodiscuss,let’smoveontotoday’sagenda.

８、IntroducingtheAgenda介绍议程Haveyouallreceivedtheagenda?ThereareXitemsontheagenda.Firstly,...secondly,...thirdly,...lastly,...Shallweproceedinthisorder?Ifyoudon’tmind,I’dliketogoinordertoday.skipitem1andmoveontoitem3我建议我们先跳过第二项，把第二项放到最后讨论。Isuggestweskipitem2anddiscussitintheend.

Running/holdingaMeeting主持会议９、AllocatingRoles(secretary,participants)分配秘书和出席者的会议角色(nameofparticipant)hasagreedtotaketheminutes.(nameofparticipant),wouldyoumindtakingtheminutes/takingnotestoday?(nameofparticipant)haskindlyagreedtogiveusareporton...(nameofparticipant)willleadpoint1,(nameofparticipant)point2,and(nameofparticipant)point3.

１０、AgreeingontheGroundRulesfortheMeeting(contributions,timing,decision-making,etc.)就会议程序（发言，时间，决策）达成一致Ashortreportoneachpointwillbemade,followedbyadiscussionofit.Therewillbefiveminutesforeachitem.我们得把日程安排上的每一项控制在15分钟内，否则我们就没法完成所有事项了。We’llhavetolimiteachitemto15minutes.Otherwisewe’llnevergetthrough.Running/holdingaMeeting主持会议１１、IntroducingtheFirstItemontheAgenda介绍第一项议题So,let’sstartwith...I’dsuggestwestartwith...Whydon’twestartwith...Shallwestartwith...So,thefirstitemontheagendaisPete,wouldyouliketokickoff?开始(nameofparticipant),wouldyouliketointroducethisitem?

１２、ClosinganItem结束一个议题Ithinkthatisallaboutthefirstitem.Shallweconcludeandfinishthatitem?Running/holdingaMeeting主持会议１３、NextItem开始下一个议题Ifnobodyhasanythingelsetoadd,let’smoveontothenextitem.Nowthatwe’vediscussedX,let’smoveontothenextone...Thenextitemontoday’sagendais...

１４、LettheNextParticipantGivethePresentation请下一位出席者发言Next,(nameofparticipant)isgoingtointroduce…forus.Now,I’dliketointroduce(nameofparticipant)whoisgoingto...接下来的时间交给XX，他将给我们阐述下一个议题。I’dliketohandovertoXX,whoisgoingtoleadthenextpoint.

Running/holdingaMeeting主持会议１５、Summarizing总结Beforeweclosetoday’smeeting,letmejustsummarizethemainpoints.Letmequicklygoovertoday’smainpoints.OK,whydon’twequicklysummarizewhatwe’vedonetoday.ShallIgooverthemainpoints?目前为止，意见小结如下:Theopinionspresentedsofarmaybesummarizedasfollows:总之，女士们、先生们，我要指出的是，虽然我们已经取得了令人满意的进步，但还有很多事要做。Inconclusion,ladiesandgentlemen,Iwouldpointoutthat,althoughwehavemadegratifyingprogress,manyotherthingsstillremainstobedone.本次会议是一次非常重要的会议，但我肯定你们大家意识到我们真正的工作才刚刚开始。ThismeetinghasbeenanimportantonebutIamsurethatyouallrecognizethatourrealworkhasjustbegun.Running/holdingaMeeting主持会议１６、Finishingthemeeting结束今日议题IsthereAnyOtherBusiness?Right,itlooksasthoughwe’vecoveredallthemainitems.Iftherearenoothercomments,I’dliketowrapthismeetingup.wrapthingsup把事情整理一番；把事情收拾一番；做个结束Let’sbringthistoaclosefortoday.

１７、SuggestingandAgreeingonTime,DateandPlacefortheNextMeeting建议和征询下一次会议时间，日期和地点Canwesetthedateforthenextmeeting,please?So,thenextmeetingwillbeonTuesday.Aboutthenextmeeting,whataboutthefollowingWednesday?Running/holdingaMeeting主持会议１８、ThankingParticipantsforAttending感谢出席人员I’dliketothankMarianneandJeremyforcomingoverfromLondon.Thankyouallforattending.Thanksforyourparticipation.作为主席，我感谢您的参与，我们完成了议事日程上所有的项目，祝贺大家。AsChairman,Iwouldliketothankyouforattendingandtocongratulateyouonthefactthatwehavecompletedalloftheitemsonouragenda.１９、ClosingtheMeeting宣布散会Themeetingisfinished,we’llseeeachothernext...Ideclarethemeetingclosed.Running/holdingaMeeting主持会议Holdingaseminar主持研讨会、报告会一．报告开始前的用语1.宣布报告会开始早安，女士们，先生们，我很高兴欢迎诸位参加此次研讨会。Goodmorning,LadiesandGentlemen:Itisa(great)pleasure(forme)[Itgivesmepleasure/Itisaprivilege(forme)/Iamhappy/Iamprivileged]towelcomeyoutothisseminar.2.主持人自我介绍我是中国ABC大学的A博士。我将担任今天下午会议的主席。IamDr.AfromABCUniversity,China,andIamgoingtobeinthechairforthisafternoon’ssession.3.宣布报告的时间限制我先说下基本要求，每个报告限时15分钟，在每个报告后有5分钟的讨论时间，在回忆结束时，我们将敞开讨论任何一篇已报告过的论文。Therearesomebasicrules.First,pleaselimityourpresentationin15minutes.Attheendofeachpresentation,therewillbe5minutesfordiscussion.Attheendofthesessionwewillhaveanopendiscussiononanyofthepaperspresented.4.报告程序的更改事项很遗憾，我们要撤去二篇论文，即第10和第11篇。Unfortunately,wehavetocancelpaperNo.10andNo.11我们得把第五篇和第六篇对调。WehavetoreversetheorderofNo.5andNo.6.列在节目单上的报告人已有些变动，原定由A博士报告的第二篇论文，因（他）不能出席这个会议，而由B博士来报告。Therehasbeensomechangesinthepeoplelistedontheprogram.Dr.Awhowasexpectedtopresentthesecondpapercouldnotattendthismeeting,andDr.Bwillpresentthepaperinstead.Holdingaseminar主持研讨会、报告会Holdingaseminar主持研讨会、报告会二．主持报告用语1.宣布开始和引导演讲今天上午第一篇论文将由XYZ大学高分子科学教授A博士宣读。他的题目是“……（题目）……”。ThefirstpaperthismorningwillbepresentedbyDr.A,professorofpolymerscienceatXYZUniversity,andhistopicis“……（title）……”.本会场下一个报告是：“……（题目）……”。我想请[要求]A博士谈谈这一十分重要的课题。Thenextpresentationinthissessionison“……(title)……”.Iwouldliketocallon[ask]Dr.Atotalkaboutthisveryimportantsubject.Holdingaseminar主持研讨会、报告会2.演讲顺序进行对不起，议程十分[有点]紧，我们没有时间讨论了，所以我们必须继续下一篇报告。Sorry,thescheduleisvery[rather]tight.Wehaven’tanytimefordiscussion,sowemustgoontonextpaper.3.报告中对演讲者的提示A博士，很抱歉，我们必须往下赶；时间快要完了。Dr.A,I’msorry,butwedohavetomoveon;wearerunningshortoftime.4.结束报告及表示感谢(十分)感谢您的精彩的论文[演讲/报告]，A博士。Thankyou(verymuch),Dr.A,foryourexcellentpaper[contribution/presentation/message/speech/lecture/talk/address].Holdingaseminar主持研讨会、报告会三．报告后的讨论1.宣布讨论开始现在是讨论时间，大家有问题吗？Timefordiscussion,doyouhaveanyquestion?2.启发和引导提出问题您对A博士还有问题或评论吗？AnymorequestionsorcommentsforDr.A?让我们转到下一个问题[题目XYZ]Let’sturn[moveon]tothenextproblem[thesubjectofXYZ].3.限制、中断、终止讨论我想这将是结束这次会议[进入到下一个演讲人]之前的最后一个问题。Ithinkthat’llbethelast[final]questionbeforeweclosethismeeting[goontonextspeaker].Holdingaseminar主持研讨会、报告会四．建议和通知1.保持会场秩序请各位注意！MayIhaveyourattentionplease!2.中间休息的通知让我们休息五分钟。Let’stakefiveminutesstretch/rest.

五．结束会议用语1.宣布会议结束到结束这次会议的时候了。It’stimeforustoclose/finishthismeeting.2.结束会议时表示感谢谢谢你们的参与。Thankyouforyourattention.1.原因和理由的质疑这个问题的一个原因已被说明，还有其它原因吗？Onecauseofthisproblemhasbeenstated.Arethereanyothercauses?您能告诉我们为什么您反对用ABC？CouldyoutelluswhyyouobjecttousingABC？2.区别和不同之质疑ABC和DEF之间的差别是什么？WhatisthedifferencebetweenABCandDEF?3.关系的质疑A博士，您是否看到ABC和DEF之间的一些关系？Dr.A,doyouseeanyrelation[connection]betweenABCandDEF?4.质询优缺点在这体系中用这两种化学药品有什么优点或缺点？Isthereanyadvantageordisadvantageofusingthesetwochemicalsinthesystem?5.质询经验A博士，您对这个方法有什么经验吗？Dr.A,doyouhave[haveyouhad]anyexperiencewiththismethod?维生素C能预防感冒，您的证据是什么？WhatisyourproofthatvitaminCwillpreventcolds?6.看法、评述的质疑我能要求您给出您在ABC方面的观点吗？May[Could]Iaskyoutogiveusyouropinion[view]aboutABC?能请您再详细一点讲讲ABC吗？CouldyoupleasegivealittlemoredetailaboutABC?Askingquestions提问Answeringquestions回答1.回答正题前的表示谢谢您（问）这个问题。Thankyoufor(asking)thatquestion.这是一个（十分）好[重要/极好/有趣/困难/复杂]的问题。That’sa(very)good[important/excellent/interesting/difficult/complicated/]question.2.将作正面回答的问题我对这个问题的回答是……My[The]answertothatquestionis[wouldbe]that……3.对于无法回答的问题不幸，现在我无法回答这个问题。UnfortunatelyIcannotanswerthatquestionatthemoment.回答这个问题是很难的。Itisdifficult/hardtoanswerthatquestion.4.将来可能回答的问题我们现在正在研究这个问题，如果您同意，我将再几周后回答您的问题。Wearenowworkingonthisproblemand,ifyouagree,Iwillansweryourquestioninafewweeks.要回答这个问题必须作进一步研究。Theanswertothisquestionisgoingtoneedfurtherstudy.5.只能部分回答的问题据我所知，在那方面还没有做过足够的研究。AsfarasIknow,noenoughstudyhasbeenmadeonthatarea.6.需要他人协助回答的问题我的同事A博士在这儿。关于这个问题他知道得比我多。可能他对此有更好的想法和解释。Mycolleague,DrAishere,hemayknowmoreaboutthat.Perhapshehassomebetterideasandcommentsonthismatter.7.回答问题后的表示我希望这回答了您的问题。Ihopethisanswersyourquestions.GettingtheChairperson'sAttention引起会议主持的注意

MayIhaveaword?IfImay,Ithink...Excusemeforinterrupting.MayIcomein?GivingOpinions表达意见

I'mpositivethat...I(really)feelthat...Inmyopinion...ThewayIseethings...Ifyouaskme...Itendtothinkthat...AskingforOpinions询问意见

Areyoupositivethat...Doyou(really)thinkthat...Howdoyoufeelabout...?Commenting做出评论

That'sinteresting.Ineverthoughtaboutitthatwaybefore.Goodpoint!Igetyourpoint.Iseewhatyoumean.会议常用语ConferenceUsefulExpressions会议常用语ConferenceUsefulExpressionsAgreeing表示同意Itotallyagreewithyou.Exactly!Ithinkyou’reright.That's(exactly)thewayIfeel.Ihavetoagreewith(nameofparticipant).我支持这个观点。Iaminfavorofthatpoint.表示非常赞同.Absolutely.Ithinkthat’safantasticidea.温和地表示同意.IguessIseewhatyoumean.AdvisingandSuggesting提出建议Let's...Weshould...Whydon'tyou....How/Whatabout...Isuggest/recommendthat...

Disagreeing表示异议Unfortunately,Idon’tthinkso.UptoapointIagreewithyou,but...(I'mafraid)Ican'tagree.I’mafraidIcan’tagreewithyouthere.AskingforClarification要求澄清

我不太明白你的意思。你到底想说什么呢？

Idon'tquitefollowyou.Whatexactlydoyoumean?好像我没太明白你的看法。I'mafraidIdon'tquiteunderstandwhatyouaregettingat.你能给我解释一下这个是怎么用的吗？Couldyouexplaintomehowthatisgoingtowork?我不明白你的意思。你能说得再详细一点吗？Idon'tseewhatyoumean.Couldwehavesomemoredetails,please?

会议常用语ConferenceUsefulExpressionsClarifying澄清

让我解释一下……Letmespellitout/explain...明白了吗？HaveImadethatclear?你明白我的意思吗？DoyouseewhatI'mgettingat?

让我换种方式说明……Letmeputthisanotherway...RequestingInformation请求信息Please,couldyou...I'dlikeyouto...Wouldyoumind...Iwonderifyoucould...

AskingforRepetition请求重复I'mafraidIdidn'tunderstandthat.Couldyourepeatwhatyoujustsaid?Ididn'tcatchthat.Couldyourepeatthat,please?Imissedthat.Couldyousayitagain,please?Couldyouexplainthatonemoretime?AskingforVerification请求确认Youdidsaynextweek,didn'tyou?('did'isstressed)Doyoumeanthat...?Isittruethat...?

AskingforSpelling请求拼写Couldyouspellthat,please?Wouldyoumindspellingthatforme,please?

AskingforContributions请求赐教Whatdoyouthinkaboutthisproposal?Wouldyouliketoaddanything,(nameofparticipant)?Hasanyoneelsegotanythingtocontribute?Arethereanymorecom