《实用商务英语写作教程》课件chapter 9 Order letters and Acknowledgement

TopicsCoveredOrderlettersacknowledgements9

OrderLettersandAcknowledgementOrderlettersandacknowledgement02Draftinganorderletter03Orderforms01Whatisanorderletter04AcknowledgementofanorderletterOffersomeinducement9

OrderLettersandAcknowledgementWhatisOrderLetter?Anorderisanoffertobuygoodsorservice.Itisawrittennotificationofpurchasefrombuyertosellers.Orderletterwillbewrittenbyaconcernedauthorizedpersonwhowantstoplaceanorderorplaceapurchaserequesttoacompany.2022/12/89

OrderLettersandAcknowledgementDraftinganOrderLetterThelettershouldincludethedetaildescriptionofthegoodsthataretobeordered.Thedeliverytimeshouldbespecificallymentionedinsuchaletter.Intheorderletter,youalsoshouldtellthereaderthemodeoftransportation,paymentterms,anddiscountfactors.Attheendoftheletter,makeaformalrequestaboutatimelydelivery,desiredreceiptdateortheshippinglocation.2022/12/89

OrderLettersandAcknowledgement12/8/2022productspecificaitoncolorstylesizequalityquantitygradeweightnamematerial9

OrderLettersandAcknowledgementSampleLetter12/8/2022BigSound368PalmPalaceBoulevardMiami,FL33166-0064Fax:305.555.0500

August27,2018MrGavinFarnsworthIKEAOlando4092EastgateDrive,Orlando,FL

9

OrderLettersandAcknowledgement12/8/2022DearMrFarnsworthThankyouforthequotationofAugust19,2018fordeliveryandinstallationofnewfurniturefortherefectoryandofficeareaofourcompany.Pleasesupplythefollowinggoodsmentionedinyourquotation:6EKEDALENextendabletables@US$149ea$89424STEFANchairs@US$25ea$6008MICKEcomputerworkstations@US$139.99$1119.928MARKUSswivelchairs@US$229$1832$4445.92Transportation$220Installation$60$4725.92WelookforwardtoreceivingtheabovementionedgoodsbySeptember23.

YourssincerelyHannahHosseinHannahHossein9

OrderLettersandAcknowledgement12/8/2022OrientalWeaveCo.Ltd.MaTauWaiRoadHungHomKowloon,HKSARFax:54962133Tel:5496234514September2018MrTimLin,SalesManagerWOOJOOTechnologyPteLtd3IrvingRoad,#5-08,IrvingDearMrLinThankyouforyourletterandcatalogueofSeptember6.Weagreetoyourquotationandpaymentterms.Pleasefindenclosedourpurchaseordernumber201-378.Pleasenotethatwehaverequestedexpeditedshipping,sinceweneedtheseitemsurgently.Iftheexpeditedshippingwillnotbefulfilled,pleaseinformusassoonaspossiblebecausewecan’tusetheseitemslaterthanSeptember30,2018.

YourssincerelyBrendonGregBrendonGreg9

OrderLettersandAcknowledgementOrderform12/8/2022Mostcompanieshavetheirownwebsites,socustomerscanorderthemerchandiseonline.Whatyoushoulddoistofulfilltheform.Sometimesyouwillgetacomputerizedonebyemail.Theorderformusuallyincludestheproductdescription,transportationmode,discountandetc.9

OrderLettersandAcknowledgementSample112/8/20229

OrderLettersandAcknowledgementSample212/8/20229

OrderLettersandAcknowledgementAcknowledgementofanorder12/8/2022Somecompaniesmayrequireawrittenconfirmationletterforallorders,eveniftheorderissentbye-mail.Othercompaniesmayreplyintheformofordersreceived,soorderssentbye-mailwillbeacknowledgedbye-mail,andorderssentbyfaxwillberepliedbyfax9

OrderLettersandAcknowledgement12/8/2022Example1

DearMrHosseinThankyouforyourorderofAugust27,2018.Weareverypleasedtoconfirmyourorderof6EKEDALENextendabletables,24STEFANchairs,8MICKEcomputerworkstations,8MARKUSswivelchairs,foracostof$4725.92.Pleaseusetheenclosedcatalogtoconfirmtheitemnumbersofyourorder.Enclosedareourstandardpaymentforms.Ifyouwanttopayinadvance,pleasecompletetherelevantformandsenditbacktousatyourearliestconvenienceorcontactusforotherpaymentoptions.Thankyouforyourorder.Welookforwardtoservingyou.

YourssincerelyGavinFarnsworthGavinFarnsworth9

OrderLettersandAcknowledgement12/8/2022Example2

DearMrLeeThankyouforyourorderfor10potablefoamfireextinguisher(MFZ5kgeach).Specialcarewillbedevotedtotheexecutionofyourorder.Wewillnotifyyouassoonastheconsignmentisreadyfortransport.Wehopethisfirstorderwillleadtofurtherbusiness.

YourssincerelySidneyWongMrSidneyWong9

OrderLettersandAcknowledgement12/8/20229

OrderLettersandAcknowledgementSamplelines

Openingparagraph1.ThankyouforyourquotationofSeptember12.感谢您九月十二日的报价。2.ManythanksforthedemonstrationofyoursecurityequipmentlastFriday.Itwasveryimpressive.非常感谢您上周五关于消防设备的演示，令我们印象深刻。3.Furthertoourtelephoneconversationthismorning,Ishouldliketoconfirmdetailsoftheorderwhichwediscussed.关于我们今天上午的电话交谈，我想跟您确认下我们所讨论的订单细节。12/8/20229

OrderLettersandAcknowledgementSamplelines

Mainparagraph1.Ihavep