Mintues and agenda：总结 计划 汇报 设计 纯word可编辑

1、Minutes & Agenda A business meeting agenda is a plan for a business meeting. It includes elements such as the time, place, and title of the meeting, people who attend the meeting, and the order of the events to occur in the meeting.2Definition3 In any business organization, there are various confere

2、nces, such as the annual general meeting, meetings of board of directors and a variety of committee meeting. The secretary of any organization must arrange the time and place for the meeting to be held, and in doing so, should usually ensure at least the majority of those entitled to attend could so

3、. There preliminary arrangements are usually made by means of circulation a draft of agenda, which is the list of matters to be considered.Type Public agenda Private agenda4The typical large conference agenda include the following:Call to order 宣布会议开始Roll Call 点名Announcement of Quorum 宣布会议法定人数Readin

4、g of Minutes from the Previous Meeting 宣读上次会议记录Approval of Minutes from the previous Meeting 通过上次会议记录Chairpersons Report 会议主席发言Subcommittee Report 与会者发言Unfinished Business 讨论未完成事物New Business 讨论新的事物Announcement of the Date for next Meeting 宣布下次会议的日期Adjournment 宣布会议结束5Common senseThe structure of a m

5、eeting agenda Head_ (center-juestified)(1) Organization name(2) Types of the meeting (3) Time of the meeting(4) Place of the meeting(5) Starting and finishing time -(optional) Body_(left-justified)(6) People who will attend the meeting(7) Events in time sequence: Event 1. Event 2 Event N.Signature6n

6、ecessaryOne Space2-4 spacesABC CompanyMeeting AgendaMonday, May 12th, 2021In the Conference Room A(9:00am-12:00pm) 1.When possible, use actionable words such as update, approve, discuss, adopt, announce to let participants know what is expected of them. 2.List of items for consideration 3.Whether ea

7、ch item is presented for information ,for discussion, for a decision. 4.The chief of each items. 5.The specific time of each item. 6.(adding up to) A.O.B (means any other business). This is for other relevant issues that are not included in the agenda.7.Lager meetings and committee meeting may also

8、include the following: a) Apologies for absence; b) Matters arising from last meeting; c) Correspondence; d) Date of next meeting.7本卷须知(1)Confirmation of the minutes of the third Meeting held on date of monthyear at venue(2) Matters arising from last meeting (if any)前议事项如有(3) To discuss the possibil

9、ity of_指态度开放的讨论(4) To consider the quotation received from _指审议可能成事的工程(5)To review the current subscription of_指对已发生事項的检讨8 SENTENCE(6)To decide on a future campaign for _ 决定(7) To report on the progress of _通常指大会主席向与会者报告(8) To rectify an action taken by_ 追认(9) To resolve on / select a launch date fo

10、r_决议(10) Any other business.(11) To decide a date for the next meeting 9MinutesDefinition Minute is a summarized or condensed record of what has taken place in a meeting. It is a written record to be kept for future reference. It may record review of the past activities, new decisions and polices, a

11、nd provide the decision-making process. 1. Provide an authoritative source and permanent record of proceedings for future reference; 2. Provide formal evidence of decisions, e.g. appointments, financial allocations, authorized actions;3. Give continuity to procedures, traditional activities;4. Provi

12、de a record of policy decisions made and the basis for them;5. Create an official record which can be used in legal proceedings;6. Provide a starting point for action to be taken in future;7. Inform members not present at the meeting and any others of the actions of the body concerned;8. Assist in p

13、lanning the agendas for future meetings;9. Provide documentary evidence for audit purpose.FunctionsThere are different styles of minutes, but they have the same key information. All should cover four basic things: Where and when the meeting took place; Who was there and who was not; What has been de

14、cided for the group; Who has agreed to do what.Therefore, most minutes can be divided into four parts: 1. Heading 2. Body 3. Adjournment time 4. Signature of the minutes recorderStructureThis part, which sometimes can be written even before the meeting, includes the following items:1) Meeting title

15、(must be full title)2) The name of the group/organization holding the meeting;3) Time, date and place of the meeting;4) List of people attending5) List of absent members of the group;6) Quorum personIf there a quorum , who called it to order7)The name of the presiding officer and minutes recorder (t

16、he latter also appears at the end of the minutes, with signature typed or printed name).The headingThe body part falls clearly into three sections: Opening statement, that is, the background; Points in discussion; Conclusions, that is, resolutions or recommendation The bodyOpening statementThis part

17、 provides the background information about items to be discussed. It can show who was responsible for putting the item before the meeting, what were the reasons for the previous history of the matter. “The president noted a letter dated .from.stating that. “The president noted the following informat

18、ion concerning.Begin with approval of minutes of the lasting minutes：“Minutes of the last meeting were approved as an accurate record.Begin with call to order:“The Chairman called the meeting to order at 10:00 a.m.Points in discussionThis section contains the reasons advanced in the decision. It wil

19、l usually proceed “The following points were raised in discussion, and will then set out, in separate paragraphs or in point form, a concise summary of the various points made before the conclusion was reached.It is normally describe that this part of the minutes should be impersonal, that is, it sh

20、ould not attribute views to persons.ConclusionsA minute ends with clear and precise conclusions. The chairperson will sometimes have summed up the discussion and indicated the conclusion reached. But, if they have not done so, it is the duty for the secretary to draft a set of conclusions which expr

21、ess fairly the sense of the meeting.Where action is required, the conclusion places the responsibility firmly upon an individual or the organization to carry it out. If several committee members are concerned they should all be named, care should be taken to indicate who has the main responsibility.

22、 To take them stand out as clearly as possible, the conclusions are divided into their constitute parts, putting each into a separate provision, E.g. It was resolved. that Dr Wang be requested to draft a revised statement on. that the Vice-Chancellor be invited to discuss the matter at the next meet

23、ing of.The conclusions are normally set out at the end of the minute. If, however, the minute falls naturally into a number of different sections, the conclusions can be interspersed in the record of the discussion instead of being brought together at the end of the minute. In that event, each separ

24、ate section should end with the relevant conclusion, inset in the text. The last paragraph (maybe a sentence) contains the hour of adjournment:“The chairman thanks all participants for their presence and concludes the meeting at 5:30 p.m.“There being no other business, the meeting was adjourned at 1

25、:20 p.m. The minutes are closed with the signature and title of the Secretary. (respectful submitted)Adjournment of meetingSignatureTips for good minutes writing Brevity简洁A minute should be selective.The points made in the minute should be recorded as briefly as possible.Self-contained (完整)Its able

26、to be understood without reference to other documents.Decisive (明确)This is especially important for the conclusions. Correct(正确)Minutes should be written in the past tense, for example: “The Safety Officer confirmed that he has written to member of staff concerned and has not received a reply should

27、 be changed into “The Safety Officer confirmed that he had written to the member of staff concerned and had not received a reply.Minutes also should be written in the third person. For example, write “It should be ensured that the appropriate staff attend the training course instead of “We should ensure that the appropriate staff attend the training course. Minutes of the monthly meeting of the Labor Grievances