Appendix 2 Internet Expenses Overview [EDU31EBY]

1、Copyright 2004, Oracle. All rights reserved.Internet Expenses OverviewFinancial Applications OverviewCopyright 2004, Oracle. All rights reserved.ObjectivesAfter completing this module, you should be able to do the following:Define Oracle Internet Expenses and its advantagesDescribe the expense repor

2、ting process, methods, and featuresDescribe the product featuresIdentify the workflow processesDescribe product integration (overview)Copyright 2004, Oracle. All rights reserved.AgendaOverview Expense Reporting Process Expense ManagementExpense Reporting MethodsReporting MethodExpense Reporting Feat

3、uresProduct FeaturesWorkflow ProcessesProduct Integration OverviewCopyright 2004, Oracle. All rights reserved.OverviewOracle Internet Expenses: a self-service application for employees to manage expense reports onlineHome Logout Preferences HelpApplicationsExpensesCustomer RelationshipMgmtiExpenses,

4、 StandardPreferences, SSWAProcurement CardsWorkflowExpenses HomeT&E PolicyCopyright 2000-2004 Oracle Corporation. All rights reserved.FavoritesEdit FavoritesYou have not selected any favorites. Please use the “Customize” link to set upYour favorites.Privacy StatementHome Logout Preferences HelpC

5、opyright 2004, Oracle. All rights reserved.OverviewOracle Internet Expenses is a tool that helps meet top management goals.Streamlines expense reportingControls cost and errorsAccessible anywhereEnforces policies/ statutory regulations complianceImproves employee productivityAdvantages of Using Orac

6、le Internet ExpensesCopyright 2004, Oracle. All rights reserved.Expense Reporting ProcessEmployee creates expense reportManager approves report onlineAP approves online Approved: AP creates payment; notifies employeeRejected: Workflow notifies employeeAdjusted: AP creates payment; notifies employeeW

7、irelessDisconnected(Spreadsheet)Credit Card xxxxx FeedWebbrowserCopyright 2004, Oracle. All rights reserved.Expense Reporting Process (continued)Converts expense reports created in the following applications into Payables invoices:PayablesInternet ExpensesOracle ProjectsExpense Report Import Program

8、Copyright 2004, Oracle. All rights reserved.Expense ManagementExpenses HomeCopyright 2004, Oracle. All rights reserved.Expense Management (continued)Expense ReportsDispute Credit Card Transactions Create New Expense ReportImport Spreadsheet ExpensesExportSave SearchAdvanced SearchCredit Card Transac

9、tionsCredit Card Transaction HistoryExpenses PreferencesField Default PreferencesData Entry PreferencesApplyCancelCopyright 2004, Oracle. All rights reserved.Expense Reporting MethodsUsing a standard web browserStandard method of entering expense reports Access to corporate intranet and Internet Exp

10、enses Using a wireless mobile deviceWeb-enabled phonePagerPDA: Palm Pilot, Pocket PC, othersCopyright 2004, Oracle. All rights reserved.Expense Reporting Methods: Credit CardEmployee selects transactions during expenses entryEmployees use corporate credit cards for travel and other purchasesYour com

11、pany and creditcard provider create an agreement Imports and loads credit card data to company database Credit card provider receives dataCopyright 2004, Oracle. All rights reserved.Expense Reporting Methods: Disconnected Expense ReportingDoes not initially require access to your corporate intranet

12、or Internet ExpensesIdeal when traveling or away from the officeEnter expenses in an Excel spreadsheet template and upload it to Internet Expenses laterCopyright 2004, Oracle. All rights reserved.Expense Reporting Features (continued)Changing Cost CentersEntering Expense Reports for OthersDesignatin

13、g ApproversCopyright 2004, Oracle. All rights reserved.Expense Reporting Features (continued)Entering Foreign Currency Expenses Enter exchange rateDefault exchange rateCopyright 2004, Oracle. All rights reserved.Expense Reporting Features (continued)Saving In-progress expense reports-Access, update,

14、 submitReviewing expense reports-Display item detail and groupingViewing expense report history -Check status, line data, adjustmentCopyright 2004, Oracle. All rights reserved.Expense Reporting Features (continued)Itemizing receipts Withdrawing expense reports Duplicating expense reports Copyright 2

15、004, Oracle. All rights reserved.Product FeaturesDescriptive FlexfieldsFields used to collect required expense informationSet up descriptive flexfieldsMap them to defined expense typesCopyright 2004, Oracle. All rights reserved.Product Features (continued)Multiple Reimbursement CurrenciesEnd Date to

16、 Expense TypesMultiple Expense TemplatesCopyright 2004, Oracle. All rights reserved.Product Features (continued)Flexible Requirements for Original ReceiptsMissing ReceiptsOriginal receipts required for an expense typeOriginal receipts required if expense exceeds certain amountReceipt status remains

17、requiredCopyright 2004, Oracle. All rights reserved.Product Features (continued)Line Level AccountingRefund TrackingSplit expense reports across cost centers at line levelEnter refundsReport refund on previous expenseApply refund to other expenseCopyright 2004, Oracle. All rights reserved.Product Fe

18、atures (continued)Required Justification and PurposeExpense Report Number PrefixesCollecting tax information Enter justifications for specific expenses Enter a purpose for all expenses Define a prefix for every expense report to identify invoices in AP Indicate that an expense line includes tax Choo

19、se a tax codeCopyright 2004, Oracle. All rights reserved.Product Features (continued)Client ExtensionsMulti-Row Display ConfigurationExpense Itemization Rules Modify page appearance and behavior Provided to extend functionalities Identify expense types for itemization Copyright 2004, Oracle. All rig

20、hts reserved.Product Features (continued)Credit Card TransactionsHome Currency in Workflow Notifications Expense reports automatically populated with credit card transactions Display expense report amounts in home country currencyCopyright 2004, Oracle. All rights reserved.Product Features (continue

21、d)Expenses Workflow ProcessDefines business processes for expense-related tasksHandles manager and AP approval processCustomized process definitionsCopyright 2004, Oracle. All rights reserved.Product Features (continued)Predefined Methods for Routing Expense Reports for Manager ApprovalExpense Line

22、Drill Down in Workflow NotificationsGo Up Management ChainOne Stop Then Go DirectlyGo Directly to Person with Signing AuthorityDrill down to expense detailsProvides additional information to managers for effective decision-makingCopyright 2004, Oracle. All rights reserved.Product Features (continued

23、)Online Policy ComplianceSet up policy schedules based on location to enforce expense policiesCopyright 2004, Oracle. All rights reserved.Product Features (continued)Per Diem and Mileage CalculationSimple Setup for Per Diem and Mileage Policy ComplianceTime-based per diemsFree meals and accommodatio

24、ns for per diems Distance mileage thresholdsSet up operating unit options/rulesShare, copy, end date, and/or mass update rate/policy schedules Copyright 2004, Oracle. All rights reserved.Product Features (continued)VAT Merchants Field SetupLocations Setup-Set up locations in rate and policy schedule

25、s-Recapture data for VAT reclamationCopyright 2004, Oracle. All rights reserved.Product Features (continued)Short Paying Expense ReportsCreate new expense reports from lines with missing receipts or inadequate justificationEliminate the lines short paidAdjusting Expense Reports-Reduce expense line t

26、otal by the adjustmentCopyright 2004, Oracle. All rights reserved.Product Features (continued)Audit ManagementAudit AutomationAutomate expense report processes related to auditExpense report listingsCurrency/exchange rateAll Verified shortcutQuick and advanced searchShared service center supportCopy

27、right 2004, Oracle. All rights reserved.Product Features (continued)Audit Queue BalancingExpense and Violation ReportingPaperless audit workload among auditorsManagement hierarchyExpense categoryTime periodPolicy violation typesCopyright 2004, Oracle. All rights reserved.Product Features (continued)

28、Management Reporting byCredit Card Outstanding Transactions Management ProcessesEmployee nameCost centerPeriodExpense report detailsExpense linesCredit card transaction agingNew options and parametersEscalated notificationsCopyright 2004, Oracle. All rights reserved.Workflow ProcessesExpenses Workfl

29、owDefines the expense report review and approval processInitiated by expense report submission in OIEMay split expense reports to multiple reportsAging Credit Card TransactionsInactive Employee TransactionsPayment to Card IssuerPayment to EmployeeProcess Invalid Credit Card TransactionsProcess Unass

30、igned Credit CardsUnapproved Expense ReportUnused Credit Card TransactionsCredit Cards WorkflowCopyright 2004, Oracle. All rights reserved.Workflow Processes (continued)Expenses WorkflowServer Side Validation processManager (Spending) Approval processAccounts Payable Approval processShort Pay Unverified Receipt Items ProcessBothpay ProcessRejection ProcessCopyright 2004, Oracle. All rights reserved.Product Integration OverviewOracle Internet ExpensesOracle ProjectsOracle Projects integration helps employees enter project-related information when creating expense reportsCopyright 20