制作一个有效的会议议程

1、如何制作一个有效的会议议程作者:日期:2How to Craft an Effective Meeti ng Agendaa busy work schedule, so they cover all the topics a the average man ager each week stuck in time full work day each week,Meetings can consume vast amounts of time in running them on time and making sure that necessary is a critical task.

2、Research suggests that will spend about 20 percent of his or her time consuming tasks such as meetings. That is one stuck in mostly meet in gs. Build ing effective age ndas can help en sure that the time is not wasted.Thi ngs You'll Need?List of tasks for meeti ng?Clock or watch?PI ace for the m

3、eet ingShow MoreIn structi onsDefine the purp ose of the meeti ng. Is this a weekly meet ing or a p roject meet ing? These are some key questi ons that should be addressed in the age nda at the outset of the meet ing. An age nda should be devel oped around the key purp ose of the meet in g. If it is

4、 a weekly office meet ing, the n several to-do's, announ ceme nts, and weekly bus in ess top ics will be addressed. Weekly meet ings are gen erally less formal, and the age nda can be more of a loose, open format. However, p roject meeti ngs should have a more structured focus, with set times fo

5、r each age nda item; a clear in dicati on of who will p rese nt each segme nt; and key points for discussi on.Be clear about the date and locati on of the meet ing. Set the date well eno ugh in adva nee to en sure that p artic ipants are able to schedule the meet ing and pla n accordi ngly. You also

6、 want to advise p rese nters well in adva nee in order to prepare a p rese ntati on. Once you set the date, stick to it.2What is the planned start and end time for the meet ing? Set a start time and end time, and stick to it. Keep a watch close by, and mon itor the flow of the meet ing. Some 30-minu

7、te meeti ngs can acco mp lish hours of work. Some four-hour sessi ons may acco mp lish nothing. Remember that p artici pants have respon sibilities outside of the meet ing, so if you plan a time to end, stick to it.What are your age nda items for this meet ing? Determi ne your age nda items well in

8、adva nee. Get input from p rese nters, colleges, team members, and p artici pants of the meet in gs. Age ndas are ofte n first started by look ing at the no tes from the p revious meet ings. Plan a list of items to be covered, and look to elim in ate items that can be addressed outside the meeti ng

9、or have little releva nee to the en tire group. Also, if your meet ing will have some discussi on or "brai nstormi ng," plan this in your age nda. Brai nstormi ng sessi ons can be time consuming, and you don't want to skip critical items because a discussi on sessi on ran too long.Dete

10、rmi ne how much time will be allocated to each age nda item. This is ano ther critical poin t. If a meet ing is scheduled to last one hour, it should con clude in one hour. Age nda items should be assig ned a time limit, and these limits should be en forced. At times, it may be n ecessary to exte nd

11、 p re-determ ined time limits. However, this should be the exce pti on rather tha n the rule. Aga in, you will be surp rised by how much can be comp ressed into a few minu tes whe n a time limit is imp osed.Who will be assi gned as the leader (or p rese nter) for each age nda item? Assi gn the age n

12、da items to team members for prese ntati on. This will help in dividuals take own ersh ip, and become moreinvo Ived. It also helps to build a good rapport with your team, as members will take own ershi p if they view it as "their" meet ing.Determi ne the objective for each age nda item (to

13、 discuss, to decide or to share in formatio n?) Ide ntify sp ecific exp ectati ons for age nda items. Are you making announ ceme nts or do you n eed decisi ons made? Create goals for your age nda, and look to reach the goals as the discussi on items are comp leted.Distribute your age nda in adva nee

14、 and ask the p artici pants to review it before the meeti ng. This will allow them to prepare some thoughts for the age nda items. P artic ipants can also note thoughts for discussi ons items, and they will be clear about whom is p rese nti ng what. Prin ted age nda also allow p artici pants to hold

15、 themselves acco un table to the time of the meet ing, which will en sure p roductivity.如何制作一个有效的会议议程会议在忙碌的工作日程中占用了很大一时间， 所以，按时间进行并且保证它能够 涉及到所有必要的主题是一决定性的任务。 研究表明，一个普通的经理每周会在 开会这样占用时间的工作中花去百分之二十的时间。 这就是说每周就会有一个整 天陷入在会海中。建立一个有效的会议议程能帮助保证时间不被浪费。你需要做的事情：说明：1.会议任务清单 钟表 地点确定开会的目的。这是一个例行的周会还是某一个项目的会？这里 有一

16、些关键问题需要在开会初期在议程上写下来的。一个会议议程 应该围绕会议目的进行。如果是一个每周都举行的办公会议， 那么2.3.4.5.6.然而，这应该是例外而不是 你会惊讶于那么多的事情可就要写下一些需要去做的事情，通知，每周业务主题。周会一般来 说不是那么正式，所以议程也能更松泛些，格式上更开放些。然而, 项目会议就应该有一个更加集中的结构，为每一项议程设定好时 间，还要标明每一节内容由谁出席发言，每一个讨论的关健点。写清楚时间和开会地点。设定的时间保证参会者有足够的时间能 够安排和准备。你也要建议参会者提前做好发言的准备。 一旦确定 的时间，就不要再改动了。什么是计划好的开始和结束时间？确定

17、开始和结束时间，并且严 格执行。在周围放一个钟表，并且用它监控着会议的进行。一些 30分钟的会议能够完成几个小时的工作，一些四小时间的会议有 可能什么也完不成。记住，参会者的责任在会议外，所以如果你定 好了结束的时间，就遵守它。你为这个会议做的议题都是什么？提前确定好你的议题。从发言 人，大学，团队成员，和参会者那里获得题目。议程经常是从回 顾上一次会议的要点开始。计划一个要清单，写上要讨论的问题， 注意清除那些可以在会外或者和整体关系不大的题目。当然，如果会议需要讨论或者进行集体研讨， 在你的议程上列出来。集体研讨 部分会很花费时间，你肯定不想因为一个讨论时间太长而错过了最 关键的议题。确定好每一项议题需要花的时间。这是另外重要的一点。如果一个 会议预定在最后一小时开，那么它就应该在一小时内结束。议程应该安排一个时间限定，这些限定应该是强制性的。偶尔情况 下，比预定时间延长也可能是必须的。常规。再说一下，当时间被限定之后， 以被压缩在那么少的时间内完成。指定团队成员为议题发言，这谁会被指定为每项会议