英语商业信函的书写格式及组成

1、英语商业信函的书写格式及组成西昌学院外语系Essentials and Forms of Business Letter-writing 商业信函的组成部分和格式英语商业信函的书写格式及组成山东外贸职业学院 陈祥国1.China National Cereals, Oils and Foodstuffs Imp & Exp Corp.8 Jianguomen Nei DajieBeijing 10005, ChinaTelephone: 86-10-6526-8888Fax: 86-10-6527-6028E-mail: 2.Date: 15th November, 20-3.Mess

2、rs H. Ronald & Co. 556 Eastcheap London, E.C. 3, England 4. Aquatic Products5. Dear Sirs, 6.We thank you for your enquiry of 5 November. In compliance with your request, we are sending you herewith a copy of our illustrated catalogue and a quotation sheet for your reference. All prices are subje

3、ct to our confirmation for our aquatic products have been selling well this season. Therefore, we would suggest that you advise us by a fax in case of interest. We await your early favorable reply.7. Yours truly,8. Sig. _9. 10. (Manager)11. China National Cereals, Oils and Foodstuffs Imp & Exp C

4、orp.12.Enclosures信函组成部分示例点击 察看示例英语商业信函的书写格式及组成组成部分分项示例1. China National Cereals, Oils & Foodstuffs Imp & Exp Corp.8 Jianguomen Nei DajieBeijing 10005, ChinaTelephone: 86-10-6526-8888Fax: 86-10-6527-6028E-mail: Our Ref. Your Ref.2. Date: 15th November, 20-信头日期英语商业信函的书写格式及组成3.Messrs H. Ronald

5、& Co. 556 Eastcheap London, E.C. 3, England4.Aquatic Products5.Dear Sirs,收信人名称和地址具体收信人称呼英语商业信函的书写格式及组成6. We thank you for your enquiry of 5 November. In compliance with your request, we are sending you herewith a copy of our illustrated catalogue and a quotation sheet for your reference. All pri

6、ces are subject to our confirmation for our aquatic products have been selling well this season. Therefore, we would suggest that you advise us by a fax in case of interest. We await your early favorable reply. 7.Yours truly, 8. Sig. _ 9. (Manager) 10. China National Cereals, Oils and Foodstuffs Imp

7、 & Exp Corp.11. Enclosures 结尾敬语信文落款英语商业信函的书写格式及组成Parts of a Business Letter 信件组成部分(1)Heading (Company name and logo, Address, Telephone number(s), Fax/Telex numbers) 信头（机构名称和标记，地址，电话号码，信头（机构名称和标记，地址，电话号码，传真传真/电传号码）电传号码） (2)Date 日期日期 (3)Addressees name and address 收信人的姓名和地址收信人的姓名和地址(4)Caption or

8、reference number, underlined 信件提要或编号（要加信件提要或编号（要加底线）底线） (5)Salutation 信件开头的称呼信件开头的称呼 (6)Letter contents 信文信文 (7)Complimentary closure 结尾敬辞结尾敬辞 英语商业信函的书写格式及组成(8)Writers signature 写信人的签名写信人的签名 (9)Writers name 写信人的姓名写信人的姓名 (10)Writers job title写信人的职务头衔写信人的职务头衔 (11)Other information 其他其他 (12)Miscellaneo

9、us abbreviations 各种缩写各种缩写 英语商业信函的书写格式及组成Layout of a Business Letter 商业信函的格式Three major formsIndented Form 缩格式Blocked Form 齐头式1. Modified Blocked Form 改良齐头式点击 察看示例英语商业信函的书写格式及组成山东外贸职业学院 陈祥国 St G angsgatan 143 Stockholm , 105 45 Sweden Telex: 53892 SH E L E C SS O ur R eference N o. H /W T 008 Tel: 46

10、-8-738-6000 Your R eference N o. Fax: 46-8-738-6016 E -m ail: hw lee D ate: 30th M arch, 20- M essrs. W illiam & W arner 105 R oller R oad Sydney, A ustralia A ttention: M r. D onnason, M arketing D ept. D ear Sir, R e: Shipping A dvice of Freezers W ith reference to your order N o. F256 of Febr

11、uary 5 for 1,000 sets of Freezers, w ere pleased to inform you that the goods have been loaded on board the s/s “Peace”, w hich is sailing for your port on A pril 1st. W eve sent a telex to the above effect this m orning. Please insure the goods as contracted and m ake preparation for taking the del

12、ivery. W e are now m aking out the necessary docum ents for negotiation. W e assure you that our goods w ill be found satisfactory upon arrival at your port. W e also hope that w e can close m ore business w ith you in the future. Yours faithfully, T he E lectrolux C orp. H oris D e W olley H oris D

13、 e W olley (M anager) 缩格式示例日期靠右日期靠右具体收信人具体收信人和事由居中和事由居中段首缩格段首缩格结尾敬语和结尾敬语和落款偏右落款偏右英语商业信函的书写格式及组成山东外贸职业学院 陈祥国 1 J&J Plaza New Brunswick, NJ 089333 U.S.A. Tel: 732-524-0400 Fax: 732-525-0622 E-m ail: carrie Date: 22nd July, 20- Soft Health Care Product Corp. Room 2301 Yili BLD, 35 Nanjing Road, Sha

14、nghai, China Attention: M r. Wang , Import Dept. Dear Sir, Re: SHAM POO Weve received your letter of July 10th enquiring about our JOHNSONS Baby Shampoo With Natural Lavender, but unfortunately, the stock of this product is running low due to the heavy demand. But we will inform you as soon as the n

15、ew supplies come up. We sell a wide variety of Babys Shampoo. All of them are made of the NO M ORE TEARS formula. For your reference, we enclose an illustrated catalogue of our shampoos and we hope you will find it interesting. We hope that we can close business to our mutual advantage in the future

16、. Yours faithfully, Johnson & Johnson D o r i s F e r g o s o n Doris Fergoson (M anager) 除信头外全除信头外全部左对齐部左对齐段落之间用段落之间用空格空格齐头式示例英语商业信函的书写格式及组成山东外贸职业学院 陈祥国S A M S U N G E L E C T R O N I C S 3 1 0 T a e p y u n g -ro 2 -g a , C h u n g -g u S e o u l, 1 0 0 -1 0 2 , K o re a T e l: 8 2 -2 -3 7 0 6

17、 -1 1 1 4 O u r R e fe re n c e N o . O D L -1 1 E -m a il: q s l s a m s u n g c o rp .c o m Y o u r R e fe re n c e N o . D a te : 2 3 rd D e c e m b e r, 2 0 - S h a n d o n g S c ie n c e & T e c h n o lo g y C o . L td . 2 1 /F B rig h t P la z a 1 3 8 J in n i R o a d , J in a n S h a n d

18、o n g , C h in a A tte n tio n : M r. Z h o u J u n , Im p o rt D e p t. D e a r S ir, R e : O u r O ffe r fo r P D A T y p e III-H T h a n k y o u fo r y o u r in te re s t in o u r la te s t P e rs o n a l D ig ita l A s s is ta n t T y p e III-H . A s re q u e s te d , w e o ffe r y o u 5 0 0 s e

19、 ts o f P D A a t U S D 1 4 0 p e r s e t F O B In c h o n fo r s h ip m e n t in F e b ru a ry, 2 0 -. W e re q u ire p a y m e n t b y L /C . B e c a u s e th e re is a n in c re a s in g d e m a n d fo r th is p ro d u c t, o u r p ric e is n o n -n e g o tia b le . W e lo o k fo rw a rd to y o u

20、 r re p ly. Y o u rs tru ly, S a m s u n g E le c tro n ic s L a v is K im L a v is K im (M a n a g e r) 案号和日期案号和日期靠右靠右落款偏右落款偏右改良齐头式示例英语商业信函的书写格式及组成各部分写法信头和收信人名称、地址 英语：名称在上，地址在下 地址先小后大 中文：名称在上，地址在下 地址先大后小英语商业信函的书写格式及组成名称、地址A UK address: Air Environmental MechanicalEquipment Limited2076 West Main Str

21、eetDevon, EX14 0RAU.K. 公司名称公司名称门牌号门牌号街道街道城市城市邮编邮编(在国在国家之前家之前)国家国家英语商业信函的书写格式及组成中文名称、地址举例西昌学院中国四川省西昌市新村#号单位名称单位名称地址地址:由大到小由大到小英语商业信函的书写格式及组成中国地址名称用英文写Sinochem Jiangsu Import and Export CorporationJiangsu International Business Mansion,50 Zhonghua Road, Nanjing210001, P.R. China 单位名称单位名称门牌号门牌号大楼名称大楼名称

22、街道街道邮编邮编(在在国家之前国家之前)城市城市国家国家英语商业信函的书写格式及组成 用汉语拼音直译; 一个地名只大写第一个字母 例如：“四川西昌”Xichang, Sichuan Xi Chang, Si Chuan 可用缩写:Rd. = Road, Fl. = Floor, Ave = Avenue中国地名的翻译规范英语商业信函的书写格式及组成日期位置：美式：在信头和收信人名称地址之间英式：通常在收信人名称地址之下 均可以齐头，也可以靠右写法：美式：月-日-年英式：日-月-年英语商业信函的书写格式及组成美式日期举例Interstate Products, Inc. 511 Intersta

23、te Court Sarasota, FL 34240 USA Date: April 4, 20- Shandong Foreign Trade (Holdings) Corporation Limited 51,TAIPING ROAD QINGDAO, 266001 CHINA 日期日期信头收信人名称地址英语商业信函的书写格式及组成英式日期举例OFFICE SYSTEMS PTY. LTD. 124 Oak Street Tel (61-2)419 3209 Chatswood Fax (61-2)419 4011 England E-mail .uk Aqueous Technolog

24、ies 291 Caxton Street Sante Fe U.S.A 18 November, 20- Dear Sir or Madam, 日期日期收信人名称地址称呼信头英语商业信函的书写格式及组成日期写法注意事项 月份最好用文字，如： 1.2nd May, 20- 2.2 May, 20- 3.September 21st, 20- 4.September 21, 20- 5.25 Aug. 20- 6.Oct. 10, 20- 避免月份用数字，如11/12/20-注意标点符号！注意标点符号！英语商业信函的书写格式及组成称呼 位置：必须齐头 正规场合下常用：对男士：Dear Sir,

25、或Dear Sirs,或Gentlemen:对女士：Dear Madam, 或Dear Mesdames, 建议使用：Dear Mr. Johnson, 或 Dear Jack, 词首字母全大写，用词首字母全大写，用逗号或不用标点符号逗号或不用标点符号Gentlemen后后用冒号用冒号英语商业信函的书写格式及组成结尾敬语 位置：齐头式靠左对齐，缩格式偏右 正规场合下常用：1.Yours faithfully,2.Yours truly,3.Faithfully yours,4.Truly yours, 建议使用：Yours sincerely, 或 Sincerely yours,第二个单词小

26、写，第二个单词小写，结尾用逗号或不用结尾用逗号或不用标点符号标点符号英语商业信函的书写格式及组成称呼与结尾敬语的对应关系Salutation Close Occasion Dear Sir(s) Dear Sir or Madam (Mmes) Yours faithfully Faithfully yours Standard and formal closure Gentlemen Ladies/Gentlemen Yours (very) truly Very truly yours Used by Americans Dear Mr. Malone Yours sincerely/ S

27、incerely Best wishes (U.K.) Best regards/ Regards (U.S.) Less formal and between persons known to each other 建议使用建议使用英语商业信函的书写格式及组成落款Yours faithfully, Ciba-Geigy Chemicals Co. Pam LotisPam Lotis Pam Lotis Inspection coordinator Yours faithfully, Pam LotisPam Lotis Pam Lotis Inspection coordinator Fo

28、r Ciba-Geigy Chemicals Co. Yours faithfully, L. Van LindeL. Van Linde L. Van Linde Manager, QAD Software Co. 结尾敬语结尾敬语手写签名手写签名打印签名打印签名职务职务公司名称公司名称英语商业信函的书写格式及组成具体收信人 位置： 1. 收信人名称地址之下 2. 齐头式靠左，缩格式居中 3. 要加下划线 表示的是承办本信件的具体个人或部门 1. Attention: Mr. H. A. Donnan, Export Manager 2. Attention of Mr. Cave 3. T

29、o the attention of Mr. Liu Ming 4. ATTN: Mr. Iverson英语商业信函的书写格式及组成事由 位置： 1.称呼和正文之间 2.齐头式靠左，缩格式居中 3.要加下划线 表示的是该信函的主题 1. Re: Your Order No.463 2. Subject: SHEEP WOOL 3. Contract No. 8904英语商业信函的书写格式及组成附件 位置： 落款之下，左对齐 说明该信件有附件 1. Enclosure 2. Enc. 3. Encl. As Stated 4. Enclosure: Brochure英语商业信函的书写格式及组成抄

30、送 位置： 附件之下，左对齐 表示该信件同时抄送给他人 1. 明抄：cc Marketing Department 2. 暗抄：bcc Mr. Simpson Carbon copy,收信收信人知道被抄送人知道被抄送Blind carbon copy,收信人不知收信人不知道被抄送，只出道被抄送，只出现在发给被抄送现在发给被抄送人的信件里人的信件里英语商业信函的书写格式及组成Envelope Addressing 信封格式英语商业信函的书写格式及组成写信人在上，收信人在下信封格式不一, 根据收信人名称地址的写法通常分两种格式：缩格式：收信人名称地址逐行右缩齐头式：收信人名称地址左端对齐英语商业信函的书写格式及组成缩格式举例MESSRS WILLIAM & SONS 76 Lancaster H